SERVPRO of Medford/Central Manhattan
Construction Project Administrative Coordinator
SERVPRO of Medford/Central Manhattan, East Windsor, New Jersey, United States
Benefits:
Health insurance Paid time off Training & development At SERVPRO, our work goes beyond restoration—we rebuild lives and properties. As a
Construction Project Administrative Coordinator , you’ll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, you’ll help bridge the gap between planning and execution.
Key Responsibilities
Coordinate permitting processes with local municipalities and track permit status Schedule and confirm inspections, communicate with building departments, and ensure project compliance Arrange and follow up on material deliveries to job sites, warehouses, or storage Pick up or drop off materials, documents, or checks as needed to support field operations Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc. Track and log project timelines, subcontractor paperwork, and COIs Assist with subcontractor communication, scheduling, and on-site logistics Create and distribute internal and client-facing reports, updates, and meeting notes Support preparation of payment applications, draw schedules, and invoicing documentation Set up and maintain project folders and documentation logs using SERVPRO systems Provide general administrative support to project teams including scheduling, document formatting, and correspondence Position Requirements
3+ years of administrative or coordinator experience in construction, restoration, or a similar field Strong organizational skills and the ability to keep multiple tasks moving forward Knowledge of permitting, inspection processes, and construction project workflows Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus Excellent communication skills—written and verbal—with both customers and internal teams Able to multitask in a fast-paced, deadline-driven environment Valid driver’s license and reliable transportation (for running local errands or job-related pickups) Ability to lift and load construction supplies and transport materials to and from worksites as needed Professional, dependable, and solution-oriented mindset Skills/Physical Demands/Competencies
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them. #J-18808-Ljbffr
Health insurance Paid time off Training & development At SERVPRO, our work goes beyond restoration—we rebuild lives and properties. As a
Construction Project Administrative Coordinator , you’ll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, you’ll help bridge the gap between planning and execution.
Key Responsibilities
Coordinate permitting processes with local municipalities and track permit status Schedule and confirm inspections, communicate with building departments, and ensure project compliance Arrange and follow up on material deliveries to job sites, warehouses, or storage Pick up or drop off materials, documents, or checks as needed to support field operations Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc. Track and log project timelines, subcontractor paperwork, and COIs Assist with subcontractor communication, scheduling, and on-site logistics Create and distribute internal and client-facing reports, updates, and meeting notes Support preparation of payment applications, draw schedules, and invoicing documentation Set up and maintain project folders and documentation logs using SERVPRO systems Provide general administrative support to project teams including scheduling, document formatting, and correspondence Position Requirements
3+ years of administrative or coordinator experience in construction, restoration, or a similar field Strong organizational skills and the ability to keep multiple tasks moving forward Knowledge of permitting, inspection processes, and construction project workflows Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus Excellent communication skills—written and verbal—with both customers and internal teams Able to multitask in a fast-paced, deadline-driven environment Valid driver’s license and reliable transportation (for running local errands or job-related pickups) Ability to lift and load construction supplies and transport materials to and from worksites as needed Professional, dependable, and solution-oriented mindset Skills/Physical Demands/Competencies
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them. #J-18808-Ljbffr