Milford Public Schools
Part-Time Administrative Assistant
Milford Public Schools, Milford, Connecticut, United States, 06466
Position Overview
Part‑time Administrative Assistant needed for Pupil Personnel Services. This is a part‑time 12‑month position in the secretarial bargaining unit.
Salary and benefits are per contract. No phone calls please.
Interested applicants must apply online through this job posting in order to be considered for the position.
Work schedule: 5 hours a day, Monday through Friday, 12‑month position.
The Part‑Time Administrative Assistant provides clerical and operational support to the Department of Pupil Personnel Services (PPS). This position is responsible for assisting with all Medicaid‑related functions as well as day‑to‑day office responsibilities. A key feature of the role includes responding to all student record requests in compliance with SSA, FERPA, and district procedures. The ideal candidate will be highly organized, detail‑oriented, and able to balance multiple priorities while maintaining professionalism and confidentiality.
Essential Duties and Responsibilities
Prepare and submit annual cost reports.
Monitor and relay performance reports on a monthly basis.
Process checks and invoices from the State as required.
Download remittance advices (RAs) from the State website monthly.
Coordinate RMTS set‑up with UMass annually and provide ongoing monitoring as needed.
Maintain and update user accounts in Relay as required.
Maintain and track parental consents on a monthly and as‑needed basis.
Greet visitors in the PPS Office and provide professional customer service.
Answer telephones and take messages for office staff.
Retrieve and distribute incoming mail; prepare and deliver outgoing mail to the mailroom.
Assist with opening and distributing incoming packages.
Assist with ordering and maintaining office supplies.
Maintain the file room, including ongoing filing, pulling/boxing student files at year‑end.
Respond to all student record requests in compliance with SSA, FERPA, and district procedures.
Maintain out‑of‑district (OOD) student attendance files and grids.
Maintain suspension letters file and grid.
Serve as the initial contact for preschool referrals; send, record, and set up intake forms and folders.
Assist coworkers with projects and other office tasks as needed at the discretion of the Director of Pupil Personnel Services.
Qualifications
High school diploma or equivalent required; additional coursework in office administration preferred.
Prior administrative or clerical experience, preferably in a school or municipal setting.
Strong organizational skills and attention to detail.
Proficiency with Google Workspace.
Ability to handle sensitive and confidential information with discretion.
Strong communication and interpersonal skills.
Ability to work independently and collaboratively in a fast‑paced office environment.
TB test requirement.
Background check required.
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Salary and benefits are per contract. No phone calls please.
Interested applicants must apply online through this job posting in order to be considered for the position.
Work schedule: 5 hours a day, Monday through Friday, 12‑month position.
The Part‑Time Administrative Assistant provides clerical and operational support to the Department of Pupil Personnel Services (PPS). This position is responsible for assisting with all Medicaid‑related functions as well as day‑to‑day office responsibilities. A key feature of the role includes responding to all student record requests in compliance with SSA, FERPA, and district procedures. The ideal candidate will be highly organized, detail‑oriented, and able to balance multiple priorities while maintaining professionalism and confidentiality.
Essential Duties and Responsibilities
Prepare and submit annual cost reports.
Monitor and relay performance reports on a monthly basis.
Process checks and invoices from the State as required.
Download remittance advices (RAs) from the State website monthly.
Coordinate RMTS set‑up with UMass annually and provide ongoing monitoring as needed.
Maintain and update user accounts in Relay as required.
Maintain and track parental consents on a monthly and as‑needed basis.
Greet visitors in the PPS Office and provide professional customer service.
Answer telephones and take messages for office staff.
Retrieve and distribute incoming mail; prepare and deliver outgoing mail to the mailroom.
Assist with opening and distributing incoming packages.
Assist with ordering and maintaining office supplies.
Maintain the file room, including ongoing filing, pulling/boxing student files at year‑end.
Respond to all student record requests in compliance with SSA, FERPA, and district procedures.
Maintain out‑of‑district (OOD) student attendance files and grids.
Maintain suspension letters file and grid.
Serve as the initial contact for preschool referrals; send, record, and set up intake forms and folders.
Assist coworkers with projects and other office tasks as needed at the discretion of the Director of Pupil Personnel Services.
Qualifications
High school diploma or equivalent required; additional coursework in office administration preferred.
Prior administrative or clerical experience, preferably in a school or municipal setting.
Strong organizational skills and attention to detail.
Proficiency with Google Workspace.
Ability to handle sensitive and confidential information with discretion.
Strong communication and interpersonal skills.
Ability to work independently and collaboratively in a fast‑paced office environment.
TB test requirement.
Background check required.
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