Northwest Healthcare Tucson
Job Title
Clinic Records Clerk
Job Summary The Clinic Records Clerk is responsible for collecting, organizing, scanning, and maintaining patient records in the electronic medical record (EMR) system. This role ensures accurate and timely document management to support efficient clinic operations and compliance with healthcare regulations. The Clerk also assists with administrative tasks, including faxing documents and supporting clinical staff as needed.
Essential Functions
Collect documents from designated areas for scanning into the EMR system.
Organize and prepare documents for scanning to ensure clarity and accuracy.
Scan and index documents into appropriate patient charts following established protocols.
Verify the quality and accuracy of scanned records and resolve any discrepancies.
Ensure timely processing of incoming and outgoing records to maintain workflow efficiency.
Fax patient‑related documents as instructed by clinical staff.
Maintain confidentiality and security of patient information in compliance with HIPAA regulations.
Assist with administrative tasks related to medical records management.
Support clinic operations by performing additional duties as assigned.
Maintain regular and reliable attendance.
Comply with all policies and standards.
Qualifications
0–1 year of experience in medical records, healthcare administration, or a related clerical role.
Knowledge, Skills and Abilities
Knowledge of medical record management, including scanning and indexing processes.
Familiarity with electronic medical record (EMR) systems.
Strong attention to detail to ensure accuracy in document handling.
Ability to organize and prioritize tasks in a fast‑paced clinical environment.
Effective communication skills to collaborate with clinical and administrative staff.
Working knowledge of HIPAA regulations and patient confidentiality requirements.
Basic clerical and administrative skills, including document handling and faxing.
Licenses and Certifications
RHIT – Registered Health Information Technician (preferred).
RHIA – Registered Health Information Administrator (preferred).
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industry Hospitals and Health Care
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Job Summary The Clinic Records Clerk is responsible for collecting, organizing, scanning, and maintaining patient records in the electronic medical record (EMR) system. This role ensures accurate and timely document management to support efficient clinic operations and compliance with healthcare regulations. The Clerk also assists with administrative tasks, including faxing documents and supporting clinical staff as needed.
Essential Functions
Collect documents from designated areas for scanning into the EMR system.
Organize and prepare documents for scanning to ensure clarity and accuracy.
Scan and index documents into appropriate patient charts following established protocols.
Verify the quality and accuracy of scanned records and resolve any discrepancies.
Ensure timely processing of incoming and outgoing records to maintain workflow efficiency.
Fax patient‑related documents as instructed by clinical staff.
Maintain confidentiality and security of patient information in compliance with HIPAA regulations.
Assist with administrative tasks related to medical records management.
Support clinic operations by performing additional duties as assigned.
Maintain regular and reliable attendance.
Comply with all policies and standards.
Qualifications
0–1 year of experience in medical records, healthcare administration, or a related clerical role.
Knowledge, Skills and Abilities
Knowledge of medical record management, including scanning and indexing processes.
Familiarity with electronic medical record (EMR) systems.
Strong attention to detail to ensure accuracy in document handling.
Ability to organize and prioritize tasks in a fast‑paced clinical environment.
Effective communication skills to collaborate with clinical and administrative staff.
Working knowledge of HIPAA regulations and patient confidentiality requirements.
Basic clerical and administrative skills, including document handling and faxing.
Licenses and Certifications
RHIT – Registered Health Information Technician (preferred).
RHIA – Registered Health Information Administrator (preferred).
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industry Hospitals and Health Care
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