Employment Staffing
Job Description
Position:
Special Events Coordinator Status:
Direct Hire Location:
New York
About the Organization: This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.
The successful candidate will research potential vendors, analyze costs, negotiate contracts, and ensure compliance with firm policies while supporting our technology infrastructure needs across all offices.
Essential Job Functions and Responsibilities The Special Events Coordinator is an integral part of the Special Events team within the firm's Marketing Department. This role is responsible for planning and executing client-facing events—virtually, on-site and off-site—to support business development and promote firmwide initiatives. The Special Events Coordinator reports to the Senior Manager, Special Events, but may receive projects and assignments from the Director of Special Events.
Coordinating and executing a diverse range of client events, including Zoom webinars, in-person CLE programs, receptions, dinners, and assisting with the planning of firmwide retreats.
Developing communication plans for each event to drive effective and timely promotion, including monitoring RSVP progress, coordinating website and social media postings, and implementing targeted outreach strategies to maximize attendance.
Creating and managing event invitations and communication through our invitation platform, Vuture, and manage RSVP list through our CRM platform.
Overseeing event logistics to meet objectives by setting clear goals, defining responsibilities, and establishing budgets in advance. Performing thorough pre- and post-event evaluations, including analyzing attendance metrics, budget performance, and participant feedback.
Researching, negotiating, and contracting venues and various vendors; developing and maintaining working relationships.
Building and maintaining Cvent registration websites and mobile applications for firmwide retreats and summits.
Coordinating and creating onsite materials, signage, tent cards and name badges.
Assisting with ordering and inventory management of client gifts.
Managing the firm's New York Yankees season tickets.
Working with the Business Development Team, facilitating the installation and dismantling of the firm's exhibit booths at industry events.
Coordinating with other firm departments including Operations, IT and conference services to ensure seamless delivery of event.
Qualifications
Bachelor's degree (degree in Marketing, Business, Communications, Events Management or Hospitality preferred) or equivalent experience.
Minimum of one year of events experience, preferably in professional services or law firm environment.
Strong computer skills and knowledge of applications MS-Word and MS-Excel.
Experience with Vuture, InterAction, Zoom, and Cvent preferred.
Effective communication skills, both in person and via phone or email, including correspondence with firm clients.
Ability to manage multiple projects while prioritizing work assignments.
Ability to build rapport with attorneys and other professional staff. This includes listening carefully to requests and asking questions when necessary.
Excellent organizational skills with particular attention to detail.
Ability to work early mornings, evenings and weekends as necessary.
Deliver effective and timely solutions while executing multiple projects with shifting priorities in a deadline-driven environment.
Strong client service orientation and attention to detail.
Strong verbal and written communication skills.
Excellent spelling, grammar, and punctuation skills.
Willing and able to travel in support of events as needed.
Enthusiastic self-starter with can also work with multiple layers of supervision.
Applicants should submit a cover letter and resume for consideration.
Additional Information The position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
Ability to lift/move up to 20 pounds.
This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.
General Information Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.
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Special Events Coordinator Status:
Direct Hire Location:
New York
About the Organization: This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.
The successful candidate will research potential vendors, analyze costs, negotiate contracts, and ensure compliance with firm policies while supporting our technology infrastructure needs across all offices.
Essential Job Functions and Responsibilities The Special Events Coordinator is an integral part of the Special Events team within the firm's Marketing Department. This role is responsible for planning and executing client-facing events—virtually, on-site and off-site—to support business development and promote firmwide initiatives. The Special Events Coordinator reports to the Senior Manager, Special Events, but may receive projects and assignments from the Director of Special Events.
Coordinating and executing a diverse range of client events, including Zoom webinars, in-person CLE programs, receptions, dinners, and assisting with the planning of firmwide retreats.
Developing communication plans for each event to drive effective and timely promotion, including monitoring RSVP progress, coordinating website and social media postings, and implementing targeted outreach strategies to maximize attendance.
Creating and managing event invitations and communication through our invitation platform, Vuture, and manage RSVP list through our CRM platform.
Overseeing event logistics to meet objectives by setting clear goals, defining responsibilities, and establishing budgets in advance. Performing thorough pre- and post-event evaluations, including analyzing attendance metrics, budget performance, and participant feedback.
Researching, negotiating, and contracting venues and various vendors; developing and maintaining working relationships.
Building and maintaining Cvent registration websites and mobile applications for firmwide retreats and summits.
Coordinating and creating onsite materials, signage, tent cards and name badges.
Assisting with ordering and inventory management of client gifts.
Managing the firm's New York Yankees season tickets.
Working with the Business Development Team, facilitating the installation and dismantling of the firm's exhibit booths at industry events.
Coordinating with other firm departments including Operations, IT and conference services to ensure seamless delivery of event.
Qualifications
Bachelor's degree (degree in Marketing, Business, Communications, Events Management or Hospitality preferred) or equivalent experience.
Minimum of one year of events experience, preferably in professional services or law firm environment.
Strong computer skills and knowledge of applications MS-Word and MS-Excel.
Experience with Vuture, InterAction, Zoom, and Cvent preferred.
Effective communication skills, both in person and via phone or email, including correspondence with firm clients.
Ability to manage multiple projects while prioritizing work assignments.
Ability to build rapport with attorneys and other professional staff. This includes listening carefully to requests and asking questions when necessary.
Excellent organizational skills with particular attention to detail.
Ability to work early mornings, evenings and weekends as necessary.
Deliver effective and timely solutions while executing multiple projects with shifting priorities in a deadline-driven environment.
Strong client service orientation and attention to detail.
Strong verbal and written communication skills.
Excellent spelling, grammar, and punctuation skills.
Willing and able to travel in support of events as needed.
Enthusiastic self-starter with can also work with multiple layers of supervision.
Applicants should submit a cover letter and resume for consideration.
Additional Information The position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
Ability to lift/move up to 20 pounds.
This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.
General Information Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.
#J-18808-Ljbffr