IDEA Public Schools
K-8 Registrar - IDEA Bassett (Immediate Opening)
IDEA Public Schools, Jacksonville, Florida, United States, 32290
Overview
Registrar – K-8th Mission: The role of the Registrar – K-8th is to maintain K-8th student data and records across multiple campuses, in order to ensure compliance with district and state reportable data audits. The Registrar – K-8th organizes all campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system as well as processing data related to student enrollment, transfers and withdrawals. This position reports to the Manager of Information Systems Management (MISM), who will serve as the direct manager, and the Director of Compliance. The school principal will serve as the dotted line manager for the Registrar – K-8th. The Registrar – K-8th is expected to partner with the school principal. Location: This is a full-time on-site position located in Jacksonville, Florida. Preference will be given to candidates who live in Jacksonville, or who are willing to relocate. Travel: Travel within the Region throughout the year as necessary. Travel to IDEA training events or step-back may be required. Compensation and Benefits
Compensation: Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11. This role is eligible for a performance bonus based on team performance and goal attainment. Other Benefits:
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits IDEA offers include: Paid Family Leave:
Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on tenure and caregiver designation. Tuition Reimbursement:
Members may apply for up to 50% of tuition paid toward a qualifying degree program, up to a $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health:
Five face-to-face counseling sessions with an on-site or in-network provider per year, unlimited 24/7 telephonic counseling, and other work-life services at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses, and professional development. IDEA may offer a relocation allowance to defray moving costs, if applicable. What You’ll Do – Accountabilities
Essential Duties: Compliance and state reportable data entry Enrollment and attendance management Maintenance of student records 100% of Beginning of Year Systems and Processes are ready for FDOS (First Day of School) Additional Duties and Responsibilities: Compliance and state reportable data entry Builds out the school’s master schedule on Focus and ensures that all required data entry Maintains the state/district student database system with proper coding/master scheduling to effectively monitor and update information for funding cycles (FTE) that create school budgets Ensures that all coding is entered into the student information system accurately and in a timely manner to maximize funding Partners and consults with the correct stakeholders to ensure student schedules are correct Reviews all state reportable data and conducts any necessary data cleanup to ensure accuracy Ensures that the school’s master schedule is complete at least two weeks prior to the start of school; ensures that student schedules and rosters are finalized and printed by the first day of school Ensure compliance (to state and company requirements) reporting and record keeping; Enrollment and attendance Paper attendance and student enrollment reconciliation processes solidified two weeks prior to the start of school Student registration verification is accurately completed by deadline Supports campus operations team in meeting enrollment goals by the first week of school Ensures teachers enter daily attendance by the designated time; maintains accurate attendance records in Focus; reports to school administration any gaps in attendance processes Owns the attendance process for Academy and College Prep students; communicates attendance reporting to appropriate staff Documents all attendance changes and corrects attendance data by end of day Ensures all paper rosters are signed and dated Ensures all attendance report submissions are on time Student Records: Student records are requested from other districts within five days of the student’s enrollment All records requests from other schools/districts will be fulfilled within 5 days Upon receiving student records, reviews to ensure current information, accuracy, and completeness with state/district regulations and guidelines; enter all required data into Focus Maintains all student records, attendance, grades, and student data; reviews records to ensure current information, accuracy, and completeness with regulations All FOCUS deadlines are met based on the Florida K-8th Registrar operating calendar Increase awareness and provide consistent communication with key stakeholders (FOCUS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager) Grade verification, re-registration, end-of-year tasks, school and section enrollment audits, transcripts completed timely and accurately Assists in clerical and administrative functions to ensure smooth operation of the school; maintains student transcripts and ensures accuracy 100% of Beginning of Year Systems and Processes are ready for FDOS; works with parents and partners to re-register; campus is operational one week before the first day of school; verify enrollment numbers prior to daily enrollment call; ensure attendance and data processes are in place by the first day of school; conduct professional development with teachers and staff at BOY training week on attendance entry in Focus (including substitutes). Knowledge and Skills – Competencies Make Strategic Decisions:
This individual can gather relevant information, consider options, and make choices aligned with responsibilities and team goals. Manage Work and Teams:
Manages own work effectively; develops time management, prioritization, and self-organization to meet objectives. Grow Self and Others:
Actively seeks feedback and engages in professional development to enhance skills and performance. Build a Culture of Trust:
Practices transparency and honesty to contribute to team morale and trust. Communicate Deliberately:
Expresses ideas clearly and listens actively; communicates with appropriate tone based on feedback and audience. Additional Skills: We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change; has demonstrated outcomes and wants to be held accountable; takes action to learn and improve quickly; works with urgency and purpose to drive student outcomes; thrives in a entrepreneurial, high-growth environment; responds well to feedback; collaborates across departments to achieve outcomes; maintains high conduct and professionalism. Required experience: Qualifications: HS diploma or GED required; Bachelor’s degree preferred; Experience with records or student information, data entry, support, systems management/entry required; Experience with FOCUS preferred. Preferred experience: Qualifications: HS diploma or GED required; Bachelor’s degree preferred; Experience with records or student information, data entry, support, systems management/entry required; Experience with FOCUS preferred. Physical Requirements: This is a sedentary position. Bending, crawling, stooping, standing, vision, lifting, walking may be required This position requires the ability to work on a computer for 4-6 hours per day
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Registrar – K-8th Mission: The role of the Registrar – K-8th is to maintain K-8th student data and records across multiple campuses, in order to ensure compliance with district and state reportable data audits. The Registrar – K-8th organizes all campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system as well as processing data related to student enrollment, transfers and withdrawals. This position reports to the Manager of Information Systems Management (MISM), who will serve as the direct manager, and the Director of Compliance. The school principal will serve as the dotted line manager for the Registrar – K-8th. The Registrar – K-8th is expected to partner with the school principal. Location: This is a full-time on-site position located in Jacksonville, Florida. Preference will be given to candidates who live in Jacksonville, or who are willing to relocate. Travel: Travel within the Region throughout the year as necessary. Travel to IDEA training events or step-back may be required. Compensation and Benefits
Compensation: Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11. This role is eligible for a performance bonus based on team performance and goal attainment. Other Benefits:
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits IDEA offers include: Paid Family Leave:
Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on tenure and caregiver designation. Tuition Reimbursement:
Members may apply for up to 50% of tuition paid toward a qualifying degree program, up to a $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health:
Five face-to-face counseling sessions with an on-site or in-network provider per year, unlimited 24/7 telephonic counseling, and other work-life services at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses, and professional development. IDEA may offer a relocation allowance to defray moving costs, if applicable. What You’ll Do – Accountabilities
Essential Duties: Compliance and state reportable data entry Enrollment and attendance management Maintenance of student records 100% of Beginning of Year Systems and Processes are ready for FDOS (First Day of School) Additional Duties and Responsibilities: Compliance and state reportable data entry Builds out the school’s master schedule on Focus and ensures that all required data entry Maintains the state/district student database system with proper coding/master scheduling to effectively monitor and update information for funding cycles (FTE) that create school budgets Ensures that all coding is entered into the student information system accurately and in a timely manner to maximize funding Partners and consults with the correct stakeholders to ensure student schedules are correct Reviews all state reportable data and conducts any necessary data cleanup to ensure accuracy Ensures that the school’s master schedule is complete at least two weeks prior to the start of school; ensures that student schedules and rosters are finalized and printed by the first day of school Ensure compliance (to state and company requirements) reporting and record keeping; Enrollment and attendance Paper attendance and student enrollment reconciliation processes solidified two weeks prior to the start of school Student registration verification is accurately completed by deadline Supports campus operations team in meeting enrollment goals by the first week of school Ensures teachers enter daily attendance by the designated time; maintains accurate attendance records in Focus; reports to school administration any gaps in attendance processes Owns the attendance process for Academy and College Prep students; communicates attendance reporting to appropriate staff Documents all attendance changes and corrects attendance data by end of day Ensures all paper rosters are signed and dated Ensures all attendance report submissions are on time Student Records: Student records are requested from other districts within five days of the student’s enrollment All records requests from other schools/districts will be fulfilled within 5 days Upon receiving student records, reviews to ensure current information, accuracy, and completeness with state/district regulations and guidelines; enter all required data into Focus Maintains all student records, attendance, grades, and student data; reviews records to ensure current information, accuracy, and completeness with regulations All FOCUS deadlines are met based on the Florida K-8th Registrar operating calendar Increase awareness and provide consistent communication with key stakeholders (FOCUS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager) Grade verification, re-registration, end-of-year tasks, school and section enrollment audits, transcripts completed timely and accurately Assists in clerical and administrative functions to ensure smooth operation of the school; maintains student transcripts and ensures accuracy 100% of Beginning of Year Systems and Processes are ready for FDOS; works with parents and partners to re-register; campus is operational one week before the first day of school; verify enrollment numbers prior to daily enrollment call; ensure attendance and data processes are in place by the first day of school; conduct professional development with teachers and staff at BOY training week on attendance entry in Focus (including substitutes). Knowledge and Skills – Competencies Make Strategic Decisions:
This individual can gather relevant information, consider options, and make choices aligned with responsibilities and team goals. Manage Work and Teams:
Manages own work effectively; develops time management, prioritization, and self-organization to meet objectives. Grow Self and Others:
Actively seeks feedback and engages in professional development to enhance skills and performance. Build a Culture of Trust:
Practices transparency and honesty to contribute to team morale and trust. Communicate Deliberately:
Expresses ideas clearly and listens actively; communicates with appropriate tone based on feedback and audience. Additional Skills: We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change; has demonstrated outcomes and wants to be held accountable; takes action to learn and improve quickly; works with urgency and purpose to drive student outcomes; thrives in a entrepreneurial, high-growth environment; responds well to feedback; collaborates across departments to achieve outcomes; maintains high conduct and professionalism. Required experience: Qualifications: HS diploma or GED required; Bachelor’s degree preferred; Experience with records or student information, data entry, support, systems management/entry required; Experience with FOCUS preferred. Preferred experience: Qualifications: HS diploma or GED required; Bachelor’s degree preferred; Experience with records or student information, data entry, support, systems management/entry required; Experience with FOCUS preferred. Physical Requirements: This is a sedentary position. Bending, crawling, stooping, standing, vision, lifting, walking may be required This position requires the ability to work on a computer for 4-6 hours per day
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