Front Porch Communities & Services
Assistant Administrator - AH
Front Porch Communities & Services, Oakland, California, United States, 94616
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Assistant Administrator - AH
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Front Porch Communities & Services Join to apply for the
Assistant Administrator - AH
role at
Front Porch Communities & Services Front Porch Communities & Services provided pay range
This range is provided by Front Porch Communities & Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$28.44/hr - $32.00/hr Summary
The Administrative Assistant maintains the smooth, day-to-day operation of the reception area and provides administrative support to staff and customer service to residents, visitors, vendors and the public. The “Front Desk” Procedures Manual details job procedures and responsibilities.
Responsibilities
Maintains day-to-day operation of the reception area, including regular communication with residents, staff, department heads, vendors, the public and other individuals as necessary. P olitely greets and assists visitors, vendors, residents and staff in person and by telephone; routes calls and takes messages. Processes, routes and monitors daily mail and newspaper deliveries. Processes v arious resident reservations and charge slips, including residents’ payments for stamps, copies and faxes as needed. Posts and distributes notices provided by internal departments. Schedules office equipment maintenance; review, route, copy and file invoices. Inputs facility work orders in maintenance program (MP2 System) Prepares and maintains forms such as Resident Information Sheet, Absentee Notices, Resident Action Forms and Resident Away list. Provides administrative assistance in emergency situations (see Fire & Disaster Guidelines, Injury & Illness Prevention Program and Front Desk Procedures Manual). Maintains accurate dining room charting. Other duties as assigned.
Knowledge, Skills, And Abilities
Understanding of and compliance with HIPAA standards of practice. Basic computer skills and ability to learn new computer skills. Ability to understand the principles of organization and functions of retirement communities and the rules, regulations and ordinances of various departments.
Education And O Ther Qualifications
High school diploma or equivalent Computer skills (Microsoft Office experience). Must complete and pass a physical examination with tuberculosis (TB) screen prior to employment. Employment contingent upon fingerprint clearance from the Department of Justice.
Requirements
Work Environment, Physical and Mental Capabilities, and Other Requirements:
The work environment and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is an office environment, community meeting room, or a resident’s apartment. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is frequently required to stand and walk; to sit for long periods of time; to use hands to finger, handle, or feel; use and be exposed to computer screen, CPU, copiers, printers, fax machines and telephones; and to hear and speak with peers, residents, and others. The employee is often required to move continually throughout the work day; maintain dexterity to pinch small objects; reach with hands and arms and stoop, kneel, crouch, climb, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Exposure Risk
The Administrative Assistant , is at low risk for exposure to blood and body fluids.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
I HAVE READ THE ABOVE POSITION DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS AND AGREE TO ABIDE BY THE REQUIREMENTS AND WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Information Technology Industries Non-profit Organizations Referrals increase your chances of interviewing at Front Porch Communities & Services by 2x Get notified about new Assistant Administrator jobs in
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Assistant Administrator - AH
role at
Front Porch Communities & Services Join to apply for the
Assistant Administrator - AH
role at
Front Porch Communities & Services Front Porch Communities & Services provided pay range
This range is provided by Front Porch Communities & Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$28.44/hr - $32.00/hr Summary
The Administrative Assistant maintains the smooth, day-to-day operation of the reception area and provides administrative support to staff and customer service to residents, visitors, vendors and the public. The “Front Desk” Procedures Manual details job procedures and responsibilities.
Responsibilities
Maintains day-to-day operation of the reception area, including regular communication with residents, staff, department heads, vendors, the public and other individuals as necessary. P olitely greets and assists visitors, vendors, residents and staff in person and by telephone; routes calls and takes messages. Processes, routes and monitors daily mail and newspaper deliveries. Processes v arious resident reservations and charge slips, including residents’ payments for stamps, copies and faxes as needed. Posts and distributes notices provided by internal departments. Schedules office equipment maintenance; review, route, copy and file invoices. Inputs facility work orders in maintenance program (MP2 System) Prepares and maintains forms such as Resident Information Sheet, Absentee Notices, Resident Action Forms and Resident Away list. Provides administrative assistance in emergency situations (see Fire & Disaster Guidelines, Injury & Illness Prevention Program and Front Desk Procedures Manual). Maintains accurate dining room charting. Other duties as assigned.
Knowledge, Skills, And Abilities
Understanding of and compliance with HIPAA standards of practice. Basic computer skills and ability to learn new computer skills. Ability to understand the principles of organization and functions of retirement communities and the rules, regulations and ordinances of various departments.
Education And O Ther Qualifications
High school diploma or equivalent Computer skills (Microsoft Office experience). Must complete and pass a physical examination with tuberculosis (TB) screen prior to employment. Employment contingent upon fingerprint clearance from the Department of Justice.
Requirements
Work Environment, Physical and Mental Capabilities, and Other Requirements:
The work environment and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is an office environment, community meeting room, or a resident’s apartment. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is frequently required to stand and walk; to sit for long periods of time; to use hands to finger, handle, or feel; use and be exposed to computer screen, CPU, copiers, printers, fax machines and telephones; and to hear and speak with peers, residents, and others. The employee is often required to move continually throughout the work day; maintain dexterity to pinch small objects; reach with hands and arms and stoop, kneel, crouch, climb, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Exposure Risk
The Administrative Assistant , is at low risk for exposure to blood and body fluids.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
I HAVE READ THE ABOVE POSITION DESCRIPTION AND FULLY UNDERSTAND THE REQUIREMENTS AND AGREE TO ABIDE BY THE REQUIREMENTS AND WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Information Technology Industries Non-profit Organizations Referrals increase your chances of interviewing at Front Porch Communities & Services by 2x Get notified about new Assistant Administrator jobs in
Oakland, CA . Alameda County, CA $90,000.00-$130,000.00 2 days ago Admin Assistant - Full Time - Onsite Role
San Francisco, CA $100,000.00-$120,000.00 1 month ago San Francisco, CA $79,100.00-$166,000.00 2 weeks ago San Francisco, CA $32.37-$47.60 10 hours ago San Francisco, CA $30.00-$35.00 3 days ago Executive Assistant, eero Internal Operations
San Francisco, CA $40.38-$55.48 3 days ago San Francisco, CA $65,000.00-$75,000.00 12 hours ago Oakland, CA $85,000.00-$100,000.00 20 hours ago San Francisco, CA $47.16-$67.50 2 weeks ago School Office Assistant @Alameda High School
San Francisco, CA $100,000.00-$130,000.00 2 weeks ago San Francisco, CA $40.38-$55.48 2 weeks ago South San Francisco, CA $75,000.00-$90,000.00 1 month ago San Francisco, CA $40.38-$55.48 2 weeks ago San Francisco, CA $25.00-$30.00 2 weeks ago San Francisco, CA $35.00-$35.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr