Sherpa | Recruiting, Staffing & Consulting
Vendor Maintenance Coordinator
Sherpa | Recruiting, Staffing & Consulting, Charlotte, North Carolina, United States, 28245
1 day ago Be among the first 25 applicants
Job Overview – Vendor Maintenance Coordinator – 33816
The Vendor Maintenance Coordinator is responsible for the accurate setup, maintenance, and updating of vendor records within the company’s accounting system. This role ensures compliance with company policies, tax regulations, and payment terms while serving as a key point of contact for vendor information management. The Vendor Maintenance Coordinator works closely with accounts payable, procurement, and compliance teams to ensure that vendor data is accurate, secure, and up to date. Set up new vendors in the accounting/ERP system after verifying and validating required documentation (e.g., W-9s, tax IDs, banking details). Maintain and update vendor records, including address changes, banking information, payment terms, and contact details. Verify vendor information for accuracy and completeness to ensure compliance with tax laws and internal controls. Monitor and maintain vendor master data to prevent duplication and ensure consistency. Respond to vendor inquiries regarding setup, updates, and status of information. Coordinate with procurement, accounts payable, and compliance teams to resolve vendor-related issues. Perform regular audits of vendor master data to identify and correct inaccuracies. Assist with year-end reporting requirements such as 1099 forms. Maintain confidentiality and protect sensitive vendor information in compliance with company policies and data security standards. Support internal and external audits by providing vendor documentation and reports as requested.
Compensation: $25/hr
Job Overview – Vendor Maintenance Coordinator – 33816
The Vendor Maintenance Coordinator is responsible for the accurate setup, maintenance, and updating of vendor records within the company’s accounting system. This role ensures compliance with company policies, tax regulations, and payment terms while serving as a key point of contact for vendor information management. The Vendor Maintenance Coordinator works closely with accounts payable, procurement, and compliance teams to ensure that vendor data is accurate, secure, and up to date.
Set up new vendors in the accounting/ERP system after verifying and validating required documentation (e.g., W-9s, tax IDs, banking details). Maintain and update vendor records, including address changes, banking information, payment terms, and contact details. Verify vendor information for accuracy and completeness to ensure compliance with tax laws and internal controls. Monitor and maintain vendor master data to prevent duplication and ensure consistency. Respond to vendor inquiries regarding setup, updates, and status of information. Coordinate with procurement, accounts payable, and compliance teams to resolve vendor-related issues. Perform regular audits of vendor master data to identify and correct inaccuracies. Assist with year-end reporting requirements such as 1099 forms. Maintain confidentiality and protect sensitive vendor information in compliance with company policies and data security standards. Support internal and external audits by providing vendor documentation and reports as requested.
Requirements
High school diploma or equivalent required; associate degree in accounting, finance, or business administration preferred. 2+ years of experience in accounts payable, vendor maintenance, or a related administrative role. Proficiency in Microsoft Office Suite, particularly Excel; experience with ERP systems such as SAP, NetSuite, Oracle, or Microsoft Dynamics 365 preferred.
Sherpa Benefits
Sherpa offers benefits to contract employees who meet the following criteria:
Must be a full-time employee (30+ weekly hours/+130 hours per month) to be eligible Medical plan offered is BCBSNC Blue Options PPO Premiums will be pre-taxed Sherpa pays a portion of the Employee only premium for medical 90 day waiting period from date of hire Medical, Dental, and Vision plans
Additional Job Details
Workplace Policy:
Seniority Level: Associate
Linked In Poster:
About Our Process
We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. Non-Local Candidates: Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. Candidates for all Sherpa opportunities must be authorized to work in the United States. Sherpa is an Equal Opportunity Employer. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
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The Vendor Maintenance Coordinator is responsible for the accurate setup, maintenance, and updating of vendor records within the company’s accounting system. This role ensures compliance with company policies, tax regulations, and payment terms while serving as a key point of contact for vendor information management. The Vendor Maintenance Coordinator works closely with accounts payable, procurement, and compliance teams to ensure that vendor data is accurate, secure, and up to date. Set up new vendors in the accounting/ERP system after verifying and validating required documentation (e.g., W-9s, tax IDs, banking details). Maintain and update vendor records, including address changes, banking information, payment terms, and contact details. Verify vendor information for accuracy and completeness to ensure compliance with tax laws and internal controls. Monitor and maintain vendor master data to prevent duplication and ensure consistency. Respond to vendor inquiries regarding setup, updates, and status of information. Coordinate with procurement, accounts payable, and compliance teams to resolve vendor-related issues. Perform regular audits of vendor master data to identify and correct inaccuracies. Assist with year-end reporting requirements such as 1099 forms. Maintain confidentiality and protect sensitive vendor information in compliance with company policies and data security standards. Support internal and external audits by providing vendor documentation and reports as requested.
Compensation: $25/hr
Job Overview – Vendor Maintenance Coordinator – 33816
The Vendor Maintenance Coordinator is responsible for the accurate setup, maintenance, and updating of vendor records within the company’s accounting system. This role ensures compliance with company policies, tax regulations, and payment terms while serving as a key point of contact for vendor information management. The Vendor Maintenance Coordinator works closely with accounts payable, procurement, and compliance teams to ensure that vendor data is accurate, secure, and up to date.
Set up new vendors in the accounting/ERP system after verifying and validating required documentation (e.g., W-9s, tax IDs, banking details). Maintain and update vendor records, including address changes, banking information, payment terms, and contact details. Verify vendor information for accuracy and completeness to ensure compliance with tax laws and internal controls. Monitor and maintain vendor master data to prevent duplication and ensure consistency. Respond to vendor inquiries regarding setup, updates, and status of information. Coordinate with procurement, accounts payable, and compliance teams to resolve vendor-related issues. Perform regular audits of vendor master data to identify and correct inaccuracies. Assist with year-end reporting requirements such as 1099 forms. Maintain confidentiality and protect sensitive vendor information in compliance with company policies and data security standards. Support internal and external audits by providing vendor documentation and reports as requested.
Requirements
High school diploma or equivalent required; associate degree in accounting, finance, or business administration preferred. 2+ years of experience in accounts payable, vendor maintenance, or a related administrative role. Proficiency in Microsoft Office Suite, particularly Excel; experience with ERP systems such as SAP, NetSuite, Oracle, or Microsoft Dynamics 365 preferred.
Sherpa Benefits
Sherpa offers benefits to contract employees who meet the following criteria:
Must be a full-time employee (30+ weekly hours/+130 hours per month) to be eligible Medical plan offered is BCBSNC Blue Options PPO Premiums will be pre-taxed Sherpa pays a portion of the Employee only premium for medical 90 day waiting period from date of hire Medical, Dental, and Vision plans
Additional Job Details
Workplace Policy:
Seniority Level: Associate
Linked In Poster:
About Our Process
We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. Non-Local Candidates: Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. Candidates for all Sherpa opportunities must be authorized to work in the United States. Sherpa is an Equal Opportunity Employer. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Sales and Business Development Industries Accounting, IT Services and IT Consulting, and Advertising Services Referrals increase your chances of interviewing at Sherpa | Recruiting, Staffing & Consulting by 2x Get notified about new Seller jobs in
Charlotte, NC . Mooresville, NC $126,900.00-$211,900.00 2 weeks ago Senior Manager, Marketplace Seller Management
Mooresville, NC $113,000.00-$188,700.00 1 week ago Charlotte, NC $65,000.00-$70,000.00 1 month ago Senior Manager, Marketplace Business Development
Mooresville, NC $113,000.00-$188,700.00 1 week ago Charlotte, NC $130,000.00-$180,000.00 1 week ago Mooresville, NC $79,000.00-$128,400.00 1 week ago Sales Partner – Industry 4.0 / SPC / Statistical AI / Manufacturing Intelligence (US only)
SENIOR DIRECTOR, VENDOR RELATIONSHIP MANAGEMENT - CHARLOTTE (HYBRID)
Director of Vendor Relations (Facility Maintenance)
Charlotte, NC $73,000.00-$115,000.00 1 week ago Charlotte, NC $70,000.00-$140,000.00 2 weeks ago Charlotte, NC $50,000.00-$150,000.00 3 months ago Sr Analyst-Vendor Cost Strategy - Cost Optimization
PEPI: Senior Associate, Operations & Manufacturing (OPEN TO ALL U.S. LOCATIONS)
Charlotte, NC $125,000.00-$190,000.00 1 day ago Vice President, Private Equity Investment Team
Merchant Services - Quality Engineer Senior Technology Manager
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr