Arizona State Government
CONTRACTS MANAGEMENT SPECIALIST 3
Arizona State Government, Phoenix, Arizona, United States, 85003
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Developmental Disabilities (DDD), 1789 West Jefferson Street, Phoenix, Arizona 85007
Salary: $54,000.00 - $56,000.00
Grade: 20
Closing Date: November 9, 2025
Job Summary Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click here to view 'Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision‑making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.
Job Duties
Responsible for a case load of QVA (contracts) & new Qualified Vendor apps. Processes contract amendments, terms, & provides technical assistance to vendors on contract requisitions & performance in the form of written & verbal communication. Escalates vendor performance issues & contract status changes along with supporting documentation to unit management. Provision of internal & external support for the administration of existing contracts.
Collects & evaluates insurance submitted by vendors for compliance with contract & DES/DDD requirements. Verifies the required licensing & certification for site based services for each contract. Ensures Home & Community Based certification, AHCCCS provider ID, & various other pieces for Credentialing are obtained by the vendors & applicants. Confers with representative of other division sections as well as city & state agencies as needed to verify Fire Permits & Occupancy Certification.
Working with district management and staff to receive and analyze purchasing requests of a vast variety of commodities and services, including but not limited to materials, furniture, equipment, medical supplies, vehicles, services, capital needs, etc. Researchers state contracted vendors and review supply agreements, vendor lists and catalogs for best prices.
Provides internal and external support for the administration of existing contracts and interpretation of contracts. Provides technical assistance to the QVA applicants and existing vendors. Facilitates meetings, timely preparation of contracts, supports the contract termination, acquisition, and mergers process, ensuring complete and accurate contract documents, reports, and correspondence.
Participates in weekly huddle meetings with the unit, staff and statewide program meetings, and unit problem solving discussions. Conducts research, reviews, and cites federal and state laws, regulations, policies, and procedures as related to the administration of DDD Contracts.
Knowledge, Skills & Abilities (KSAs)
Knowledge of federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS).
Knowledge of Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance.
Knowledge of Home and Community Based Services (HCBS).
Knowledge of business administration and procurement practices.
Knowledge of contract management for human services.
Skill in developing and maintaining effective professional relationships with all identified stakeholders, providers, work colleagues, agencies, etc.
Skill in negotiations, problem resolution, good decision making, listening, logical and creative reasoning.
Skill in contract analysis and evaluation.
Skill in utilizing established and automated tracking and record keeping systems.
Skill in oral and written communication. Proficient with computer software applications including Microsoft Office Suite, and Google suite.
Ability to work independently and collectively with colleagues and team members.
Ability to multi‑task and prioritize large quantities of work with a high level of accuracy and attention to detail.
Ability to adapt to new processes and standard work; highly retentive memory.
Effective time management skills; technical assistance.
Ability to work effectively and productively in a remote work environment.
Selective Preference(s)
Two (2) years' work experience in a contracts related field including drafting scopes of work, writing amendments or extensions. Proficiency in Microsoft Office Suite is highly desirable.
Experience negotiating and interpreting contracting concepts is preferred as well as project management, research, and analysis.
Pre-Employment Requirements Driver’s License Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Employees must possess and retain a current, valid class‑appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. Employees who drive on state business are subject to driver license record checks, must maintain acceptable driving records, and must complete all required driver training. Employees who operate a personally owned vehicle on state business must maintain the statutorily required liability insurance.
Successfully pass background and reference check; employment is contingent upon completion of the above‑mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Affordable medical, dental, life, and short‑term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long‑term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi‑weekly for the first 3 years
Paid Parental Leave‑Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program)
Sick time accrued at 3.70 hours bi‑weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by the State of Arizona, please visit the benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long‑Term Disability (LTD) program after a 27‑week waiting period. The ASRS defined benefit plan provides for life‑long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax‑deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us For questions about this career opportunity, please contact Shobana Jeyaraj at 480‑915‑7157 or shjeyaraj@azdes.gov. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480‑915‑7157 or shjeyaraj@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Developmental Disabilities (DDD), 1789 West Jefferson Street, Phoenix, Arizona 85007
Salary: $54,000.00 - $56,000.00
Grade: 20
Closing Date: November 9, 2025
Job Summary Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click here to view 'Our DES' video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision‑making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.
Job Duties
Responsible for a case load of QVA (contracts) & new Qualified Vendor apps. Processes contract amendments, terms, & provides technical assistance to vendors on contract requisitions & performance in the form of written & verbal communication. Escalates vendor performance issues & contract status changes along with supporting documentation to unit management. Provision of internal & external support for the administration of existing contracts.
Collects & evaluates insurance submitted by vendors for compliance with contract & DES/DDD requirements. Verifies the required licensing & certification for site based services for each contract. Ensures Home & Community Based certification, AHCCCS provider ID, & various other pieces for Credentialing are obtained by the vendors & applicants. Confers with representative of other division sections as well as city & state agencies as needed to verify Fire Permits & Occupancy Certification.
Working with district management and staff to receive and analyze purchasing requests of a vast variety of commodities and services, including but not limited to materials, furniture, equipment, medical supplies, vehicles, services, capital needs, etc. Researchers state contracted vendors and review supply agreements, vendor lists and catalogs for best prices.
Provides internal and external support for the administration of existing contracts and interpretation of contracts. Provides technical assistance to the QVA applicants and existing vendors. Facilitates meetings, timely preparation of contracts, supports the contract termination, acquisition, and mergers process, ensuring complete and accurate contract documents, reports, and correspondence.
Participates in weekly huddle meetings with the unit, staff and statewide program meetings, and unit problem solving discussions. Conducts research, reviews, and cites federal and state laws, regulations, policies, and procedures as related to the administration of DDD Contracts.
Knowledge, Skills & Abilities (KSAs)
Knowledge of federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS).
Knowledge of Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance.
Knowledge of Home and Community Based Services (HCBS).
Knowledge of business administration and procurement practices.
Knowledge of contract management for human services.
Skill in developing and maintaining effective professional relationships with all identified stakeholders, providers, work colleagues, agencies, etc.
Skill in negotiations, problem resolution, good decision making, listening, logical and creative reasoning.
Skill in contract analysis and evaluation.
Skill in utilizing established and automated tracking and record keeping systems.
Skill in oral and written communication. Proficient with computer software applications including Microsoft Office Suite, and Google suite.
Ability to work independently and collectively with colleagues and team members.
Ability to multi‑task and prioritize large quantities of work with a high level of accuracy and attention to detail.
Ability to adapt to new processes and standard work; highly retentive memory.
Effective time management skills; technical assistance.
Ability to work effectively and productively in a remote work environment.
Selective Preference(s)
Two (2) years' work experience in a contracts related field including drafting scopes of work, writing amendments or extensions. Proficiency in Microsoft Office Suite is highly desirable.
Experience negotiating and interpreting contracting concepts is preferred as well as project management, research, and analysis.
Pre-Employment Requirements Driver’s License Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Employees must possess and retain a current, valid class‑appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. Employees who drive on state business are subject to driver license record checks, must maintain acceptable driving records, and must complete all required driver training. Employees who operate a personally owned vehicle on state business must maintain the statutorily required liability insurance.
Successfully pass background and reference check; employment is contingent upon completion of the above‑mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Affordable medical, dental, life, and short‑term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long‑term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi‑weekly for the first 3 years
Paid Parental Leave‑Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program)
Sick time accrued at 3.70 hours bi‑weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by the State of Arizona, please visit the benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long‑Term Disability (LTD) program after a 27‑week waiting period. The ASRS defined benefit plan provides for life‑long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax‑deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us For questions about this career opportunity, please contact Shobana Jeyaraj at 480‑915‑7157 or shjeyaraj@azdes.gov. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480‑915‑7157 or shjeyaraj@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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