Stanford University
Assistant Director of Emergency Management
Stanford University, Stanford, California, United States, 94305
Assistant Director of Emergency Management (ADEM)
Thank you for your interest in Stanford University. While we have instituted a hiring pause for non‑critical staff positions, we are actively recruiting for most of the positions currently listed on our careers page. We will update the page when the broader hiring pause is lifted.
Job Summary
Date Posted: Oct 17, 2025
Schedule: Full‑time
Job Code: 4386
Employee Status: Regular
Grade: L
Requisition ID: 107566
Work Arrangement: On Site
The Department of Environmental Health and Safety (EH&S) at Stanford University supports and advances the teaching, learning and research activities at Stanford by promoting a safe and healthy campus environment. Comprised of over 10 technical groups with more than 50 specialists, we focus on practical safety and environmental solutions by working with campus partners in a process of shared learning to support the mission and research of Stanford University. The work environment is team‑oriented, collaborative, deadline‑driven, and vibrant.
In this position you will:
Develop, implement, and oversee program changes; interpret policies and procedures as they apply to environmental, health, and safety practices.
Serve as a subject matter expert in one or more areas of environmental, health, and safety specialization; lead technical meetings; represent assigned area and/or specialty in meetings and interact with internal and external customers.
Directly supervise and provide guidance and development to individual contributors, including contractors and matrixed staff, external to the organization.
Develop and monitor budget for assigned area.
Ensure programs and practices are in compliance with the appropriate statutes and regulations and environmental, health, and safety requirements are met.
Investigate and resolve problems, questions, or complaints received from within the organization, customers, government regulatory agencies, etc.
Ensure environmental, health, and safety inspections are conducted, corrective actions are completed on time, and all necessary documentation is maintained.
Develop, maintain, audit, and evaluate current policies, procedures, and documentation for regulatory compliance and continuous improvement.
May represent the university as a designated safety officer when mandated by regulatory requirements.
In this position you will also:
Assist the Director in establishing and achieving program priorities, goals, and objectives, in strategic and long‑range planning, and setting milestones and implementing quantifiable measurements to measure success of projects.
Plan, organize, coordinate, supervise, and evaluate the performance of professional and technical personnel engaged in assigned emergency management activities, ensure compliance with University rules and policies; prioritize resources and assignments; direct, coach, and guide staff.
May serve as Director of the University’s Emergency Operations Center and may serve as an on‑call Staff Duty Officer.
Provide guidance to university leadership regarding emergency management matters and best practices.
Participate in the development, and may oversee the preparation, of the program’s annual budget and operational improvement plans; ensure appropriate allocation of resources; research, analyze, and advise the Director of specific costs and recommendations for programs and services.
Conduct high‑priority and complex work assignments; draft and present reports and recommendations; analyze programs and services to continually seek program and process improvements; conduct presentations and trainings.
Minimum Requirements Education & Experience: Bachelor’s degree in arts/science in a related allied/scientific field and five years of related progressively responsible experience or an equivalent combination of education and relevant experience. Advanced degree and/or certification(s) or experience may be required for some programs.
To be successful in this position, you need:
Ability to manage environmental, health, and safety functions and staff, or programs and/or staff in a professional service environment.
Knowledge of applicable federal, state, and local regulations.
Ability to interpret and apply regulations.
Ability to ensure environmental, health, and safety program compliance.
Ability to assist with conducting environmental health and safety related risk assessment, mitigation, and crisis management.
Strong interpersonal skills, with the ability to cultivate strong and collaborative relationships inside and outside the organization.
Ability to lead professionally in emergency/crisis situations.
Additional Knowledge, Skills, and Abilities:
Ability to prepare and direct the preparation of comprehensive written reports and oral presentations.
Ability to work under significant pressure, be subject to extended work hours, and be on‑call in case of emergencies.
Considerable knowledge of: the principles, practices, and methods of emergency management; the laws, rules, regulations and best professional practices governing the establishment and maintenance of emergency management systems including the Incident Command System (ICS); threats/hazards/conditions leading to major emergencies, their effects, mitigation, response strategies, resource requirements, damage assessment, crisis communications, and recovery methods; the operation of an emergency management center; federal and state policies and guidelines for emergency assistance and funding; and principles and practices of supervision and performance management, budget and fiscal management, and general administration.
Demonstrated competencies in emergency management program and process development/improvement.
Expertise with organizational communications in group facilitation and instruction.
Excellent leadership skills and experience with effective implementation of emergency management‑related operational programs.
Strong organizational, analytical, problem‑solving, and project management abilities.
Certifications and Licenses
Must possess and maintain a valid California non‑commercial Class C Driver’s License.
Physical Requirements
Frequently stand, sit, and perform desk‑based computer tasks.
Occasionally use a telephone, write by hand.
Rarely kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
Ability to maintain a valid non‑commercial California Driver’s license.
Ability to drive day or night.
Working Conditions
Must wear personal protective equipment as defined/required by job assignments.
May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals/asbestos, or heavy metals.
May rarely work in confined spaces or at heights >=10 feet.
Working Standards
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
On‑site/Hybrid positions: The expected pay range for this position is $159,773 to $181,678 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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Job Summary
Date Posted: Oct 17, 2025
Schedule: Full‑time
Job Code: 4386
Employee Status: Regular
Grade: L
Requisition ID: 107566
Work Arrangement: On Site
The Department of Environmental Health and Safety (EH&S) at Stanford University supports and advances the teaching, learning and research activities at Stanford by promoting a safe and healthy campus environment. Comprised of over 10 technical groups with more than 50 specialists, we focus on practical safety and environmental solutions by working with campus partners in a process of shared learning to support the mission and research of Stanford University. The work environment is team‑oriented, collaborative, deadline‑driven, and vibrant.
In this position you will:
Develop, implement, and oversee program changes; interpret policies and procedures as they apply to environmental, health, and safety practices.
Serve as a subject matter expert in one or more areas of environmental, health, and safety specialization; lead technical meetings; represent assigned area and/or specialty in meetings and interact with internal and external customers.
Directly supervise and provide guidance and development to individual contributors, including contractors and matrixed staff, external to the organization.
Develop and monitor budget for assigned area.
Ensure programs and practices are in compliance with the appropriate statutes and regulations and environmental, health, and safety requirements are met.
Investigate and resolve problems, questions, or complaints received from within the organization, customers, government regulatory agencies, etc.
Ensure environmental, health, and safety inspections are conducted, corrective actions are completed on time, and all necessary documentation is maintained.
Develop, maintain, audit, and evaluate current policies, procedures, and documentation for regulatory compliance and continuous improvement.
May represent the university as a designated safety officer when mandated by regulatory requirements.
In this position you will also:
Assist the Director in establishing and achieving program priorities, goals, and objectives, in strategic and long‑range planning, and setting milestones and implementing quantifiable measurements to measure success of projects.
Plan, organize, coordinate, supervise, and evaluate the performance of professional and technical personnel engaged in assigned emergency management activities, ensure compliance with University rules and policies; prioritize resources and assignments; direct, coach, and guide staff.
May serve as Director of the University’s Emergency Operations Center and may serve as an on‑call Staff Duty Officer.
Provide guidance to university leadership regarding emergency management matters and best practices.
Participate in the development, and may oversee the preparation, of the program’s annual budget and operational improvement plans; ensure appropriate allocation of resources; research, analyze, and advise the Director of specific costs and recommendations for programs and services.
Conduct high‑priority and complex work assignments; draft and present reports and recommendations; analyze programs and services to continually seek program and process improvements; conduct presentations and trainings.
Minimum Requirements Education & Experience: Bachelor’s degree in arts/science in a related allied/scientific field and five years of related progressively responsible experience or an equivalent combination of education and relevant experience. Advanced degree and/or certification(s) or experience may be required for some programs.
To be successful in this position, you need:
Ability to manage environmental, health, and safety functions and staff, or programs and/or staff in a professional service environment.
Knowledge of applicable federal, state, and local regulations.
Ability to interpret and apply regulations.
Ability to ensure environmental, health, and safety program compliance.
Ability to assist with conducting environmental health and safety related risk assessment, mitigation, and crisis management.
Strong interpersonal skills, with the ability to cultivate strong and collaborative relationships inside and outside the organization.
Ability to lead professionally in emergency/crisis situations.
Additional Knowledge, Skills, and Abilities:
Ability to prepare and direct the preparation of comprehensive written reports and oral presentations.
Ability to work under significant pressure, be subject to extended work hours, and be on‑call in case of emergencies.
Considerable knowledge of: the principles, practices, and methods of emergency management; the laws, rules, regulations and best professional practices governing the establishment and maintenance of emergency management systems including the Incident Command System (ICS); threats/hazards/conditions leading to major emergencies, their effects, mitigation, response strategies, resource requirements, damage assessment, crisis communications, and recovery methods; the operation of an emergency management center; federal and state policies and guidelines for emergency assistance and funding; and principles and practices of supervision and performance management, budget and fiscal management, and general administration.
Demonstrated competencies in emergency management program and process development/improvement.
Expertise with organizational communications in group facilitation and instruction.
Excellent leadership skills and experience with effective implementation of emergency management‑related operational programs.
Strong organizational, analytical, problem‑solving, and project management abilities.
Certifications and Licenses
Must possess and maintain a valid California non‑commercial Class C Driver’s License.
Physical Requirements
Frequently stand, sit, and perform desk‑based computer tasks.
Occasionally use a telephone, write by hand.
Rarely kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
Ability to maintain a valid non‑commercial California Driver’s license.
Ability to drive day or night.
Working Conditions
Must wear personal protective equipment as defined/required by job assignments.
May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals/asbestos, or heavy metals.
May rarely work in confined spaces or at heights >=10 feet.
Working Standards
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
On‑site/Hybrid positions: The expected pay range for this position is $159,773 to $181,678 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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