Washington Suburban Sanitary Commission
Administrative Contract Manager - Engineering & Construction (Laurel)
Washington Suburban Sanitary Commission, Oregon, Wisconsin, United States, 53575
Administrative Contract Manager - Engineering & Construction (Laurel)
Administrative Contract Manager - Engineering & Construction (Laurel)
Recruitment Category Type Standard
Functional Category
Grade GS.14
FLSA Status Exempt
Requisition Number 26-0077
Number of Vacancies 1
Job Level Non-Management
Job Code N/A
Organization Name Engineering & Environmental Services
Reports to Division Manager
Full or Part Time Full Time
Regular or Temporary Regular
Work Schedule M-F 8:30-5:00
Position Location Laurel
Position Summary Information
General Summary
The
Administrative Contract Manager
( ACM ) manages architectural/engineering, construction and various professional services/ goods and services contracts to support the engineering & construction department. The ACM applies sound contracting principles and practices coupled with WSSC Water procurement regulations, business policies and procedures and various practices that involve the WSSC Water procurement system.
Essential Functions
Manages administrative provisions of contracts, including the performance period and contract value, the cumulative cost of all tasks issued under basic ordering agreements; indefinite delivery/indefinite quantity contracts; and emergency and goods/services contracts
Coordinates with appropriate parties to schedule and conduct pre-bid/proposal meetings
Schedules and conducts pre-construction meetings with contractors, WSSC Water staff members, sediment control specialists, and state, county and local agencies
Manages contract compliance, including subcontracting utilization to support the WSSC Water Minority and Supplier Diversity & Inclusion programs
Manages and enforces wage-rate provisions under the contract
Works and coordinates with Project and Program Managers and Procurement to approve and issue change orders and field orders
Designated as the WSSC Water representative in verifying and accepting work completion
Conducts bid-ready contract reviews to ensure completeness
Works with Project Managers to prepare and update daily, weekly and monthly reports
Reviews and recommends revisions to General Conditions, Standard Specifications and Standard Details with the Project Manager
Confers with Management to determine needs. Subsequently develops appropriate contract tools with Procurement
Analyzes problems associated with contract specification requirements, service delivery, and feasibility
Collaborates with Procurement and other departments to investigate, analyze and address contractor complaints and inquiries
Establishes and maintains databases to track and monitor contract information. Maintains complete and accurate records
Serves as a point-of-contact for the contracting process. Addresses concerns of internal client issues and obstacles to successful completion of contracts. Writes and edits scopes of work. Monitors contracts and communicates successes
Trains others in contract compliance and enforcement
Drives a vehicle to conduct WSSC Water business
Other Functions
Works with Project Manager/Program Manager / Division Managers / staff as needed to receive, review, approve, and process invoices, submittals and deliverables
Performs related duties as assigned
Work Environment And Physical Demands
Work is performed primarily in office environment
May work in the field
Required Knowledge, Skills, And Abilities
Extensive knowledge of general contracting processes, rules and procedures
Knowledge of the principles, practices, selection and uses of various types of design, construction and rehabilitation contracts
Working knowledge of utility or water and wastewater design, construction and rehabilitation
Skill in performing engineering computations, estimates and measurements
Effective verbal and written communication skills
Knowledge of basic design and construction management techniques
Ability to understand design and construction faults when working with technical managers and staff
Ability to work with contractors, state, county, and local agencies, and the general public
Ability to concurrently manage and coordinate multiple contracts
Ability to identify, develop and implement initiatives, plan programs and participate in outreach programs
Strong teamwork skills
Minimum Education, Experience Requirements
Bachelor’s degree in engineering, business administration, contract management, or a related discipline
3+ years of experience in procurement and contract administration
- OR -
High School diploma or equivalent
7+ years of experience in the utility industry that includes tracking and managing documents, contracts and/or policies, invoices, contract issues and resolutions
Additional Requirements
Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Preferences Work experience in the utility or water/wastewater industry
Salary $85,214 - $145,095
EEO Statement AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.
Close Date Close Date 11/14/2025
Open Until Filled No
Additional Information All applicants selected will be subject to drug screening and a background check/verification. Eligible applicants will be reviewed for consideration after 11/17/25.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a High School diploma or equivalent?
Yes
No
* Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?
Yes
No
* Will you, now or in the future, require sponsorship for employment visa status?
Yes
No
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Yes
No
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Recruitment Category Type Standard
Functional Category
Grade GS.14
FLSA Status Exempt
Requisition Number 26-0077
Number of Vacancies 1
Job Level Non-Management
Job Code N/A
Organization Name Engineering & Environmental Services
Reports to Division Manager
Full or Part Time Full Time
Regular or Temporary Regular
Work Schedule M-F 8:30-5:00
Position Location Laurel
Position Summary Information
General Summary
The
Administrative Contract Manager
( ACM ) manages architectural/engineering, construction and various professional services/ goods and services contracts to support the engineering & construction department. The ACM applies sound contracting principles and practices coupled with WSSC Water procurement regulations, business policies and procedures and various practices that involve the WSSC Water procurement system.
Essential Functions
Manages administrative provisions of contracts, including the performance period and contract value, the cumulative cost of all tasks issued under basic ordering agreements; indefinite delivery/indefinite quantity contracts; and emergency and goods/services contracts
Coordinates with appropriate parties to schedule and conduct pre-bid/proposal meetings
Schedules and conducts pre-construction meetings with contractors, WSSC Water staff members, sediment control specialists, and state, county and local agencies
Manages contract compliance, including subcontracting utilization to support the WSSC Water Minority and Supplier Diversity & Inclusion programs
Manages and enforces wage-rate provisions under the contract
Works and coordinates with Project and Program Managers and Procurement to approve and issue change orders and field orders
Designated as the WSSC Water representative in verifying and accepting work completion
Conducts bid-ready contract reviews to ensure completeness
Works with Project Managers to prepare and update daily, weekly and monthly reports
Reviews and recommends revisions to General Conditions, Standard Specifications and Standard Details with the Project Manager
Confers with Management to determine needs. Subsequently develops appropriate contract tools with Procurement
Analyzes problems associated with contract specification requirements, service delivery, and feasibility
Collaborates with Procurement and other departments to investigate, analyze and address contractor complaints and inquiries
Establishes and maintains databases to track and monitor contract information. Maintains complete and accurate records
Serves as a point-of-contact for the contracting process. Addresses concerns of internal client issues and obstacles to successful completion of contracts. Writes and edits scopes of work. Monitors contracts and communicates successes
Trains others in contract compliance and enforcement
Drives a vehicle to conduct WSSC Water business
Other Functions
Works with Project Manager/Program Manager / Division Managers / staff as needed to receive, review, approve, and process invoices, submittals and deliverables
Performs related duties as assigned
Work Environment And Physical Demands
Work is performed primarily in office environment
May work in the field
Required Knowledge, Skills, And Abilities
Extensive knowledge of general contracting processes, rules and procedures
Knowledge of the principles, practices, selection and uses of various types of design, construction and rehabilitation contracts
Working knowledge of utility or water and wastewater design, construction and rehabilitation
Skill in performing engineering computations, estimates and measurements
Effective verbal and written communication skills
Knowledge of basic design and construction management techniques
Ability to understand design and construction faults when working with technical managers and staff
Ability to work with contractors, state, county, and local agencies, and the general public
Ability to concurrently manage and coordinate multiple contracts
Ability to identify, develop and implement initiatives, plan programs and participate in outreach programs
Strong teamwork skills
Minimum Education, Experience Requirements
Bachelor’s degree in engineering, business administration, contract management, or a related discipline
3+ years of experience in procurement and contract administration
- OR -
High School diploma or equivalent
7+ years of experience in the utility industry that includes tracking and managing documents, contracts and/or policies, invoices, contract issues and resolutions
Additional Requirements
Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Preferences Work experience in the utility or water/wastewater industry
Salary $85,214 - $145,095
EEO Statement AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.
Close Date Close Date 11/14/2025
Open Until Filled No
Additional Information All applicants selected will be subject to drug screening and a background check/verification. Eligible applicants will be reviewed for consideration after 11/17/25.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a High School diploma or equivalent?
Yes
No
* Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?
Yes
No
* Will you, now or in the future, require sponsorship for employment visa status?
Yes
No
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Yes
No
#J-18808-Ljbffr