UC Davis Health
Patient Services Representative III
UC Davis Health, Sacramento, California, United States, 95828
Job Summary
#CA-DK The incumbent is responsible for sustaining an environment of intrinsic good will for the practice while providing optimum services to patients. This position performs a variety of duties, providing front office support for the department/clinical team for which it is assigned. Percentages of time allocated to functions in this position description are a guideline only. Individual assignments and time actually worked in each functional area may vary based on the department’s operational needs. The Patient Services Representative 3 (MOSC 3) is responsible for sustaining an environment of intrinsic goodwill for the practice while providing optimum services to patients. This position requires the skills and ability to manage the level of responsibility and accountability necessary to provide specialized duties for the department/clinical team for which it is assigned. This position may also perform front office duties consistent with that of Patient Services Representative 2 (MOSC 2), per operational needs.
Apply By November 8, 2025 at 11:59 pm
This posting is a Transfer/Promotional opportunity for UCD/UCDHS Employees (internal candidates). Applications from current UCD/UCDHS employees will be considered first. Applications from the public/external candidates may be considered if an internal candidate is not selected as the most qualified applicant.
Minimum Qualifications
High School / GED equivalent or related work experience
Experience with practices and protocols related to medical office and/or health care scheduling or insurance procedures (e.g., medical terminology, appointments, medical records, insurance verification, cashiering, billing, etc.)
Knowledge of ICD-10, CPT and HCPCS coding guidelines sufficient to accurately identify services performed, including diagnoses, procedures, and supplies.
Knowledge and experience of practices and protocols related to medical office procedures (e.g., medical terminology, appointments, medical records, insurance verification, cashiering, billing, etc.)
In depth knowledge of health care insurance systems, which may include Medi-Cal, MediCare, HMO, PPO, fee‑for‑service, county funded coverage, and worker’s compensation, sufficient to properly obtain and track authorizations, appoint patients, make referrals for consults, diagnostics and ancillary services, coordinate hospital services, complete and submit billing documentation, and explain provisions and requirements to patients.
Ability to accomplish a variety of concurrent assignments in an effective and efficient manner, demonstrating ability to organize, prioritize and complete assignments in a designated time frame. Ability to adjust to changing workload or assignments and pressures of increased workload or deadlines.
Problem solving skills to independently define a problem identify the resources available to help solve the problem, create viable solutions and take the necessary action to implement problem resolution and ensure prompt and satisfactory resolution.
Decision making skills to independently exercise delegated authority to take action and to appropriately seek assistance from others when limits of delegated authority have been reached.
Interpersonal skills to establish and maintain effective working relationships with all co‑workers; to consistently interact with patients and other members of the public with patience, courtesy and professionalism, both in person and on the telephone; and to effectively respond to individuals who may be angry or upset.
Ability to efficiently use computer system applications for all functions required for this position, including electronic mail, spreadsheets, word processing, and medical office management (i.e. scheduling, template maintenance, maintenance of demographic and insurance information). Typing skills sufficient to use computer keyboard for timely and accurate input and production.
Writing skills, using proper English grammar, spelling and punctuation, sufficient to compose messages and/or routine correspondence, which is clear, concise and easy to understand.
Bookkeeping skills sufficient to maintain accurate records of patient financial transaction, prepare related financial reports, balance cash box, and prepare deposits.
Organizing skills to establish priorities for own work within stated guidelines; respond flexibly to changes in priorities; and maintain work effectiveness in a setting with a high volume of patient activity and frequent interruptions.
Filing skills to maintain logs and files of information in alphabetical, chronological and/or numerical order, such that it is current and easily retrievable. Knowledge of all pertinent laws, regulations, and guidelines governing medical records; confidentiality, privacy, and provision to others, including HIPAA.
Preferred Qualifications
2 years experience in Maternal Fetal Medicine or in OB.
Demonstrated knowledge of Health System and UCD policies and procedures, or ability to learn.
Comprehension of University requisition systems, including those needed for ordering supplies and medical records.
Key Responsibilities
50% - Coordination of Medical Office Services
50% - Additional Job Functions
Department Overview The UC Davis Health Prenatal Diagnosis of Northern California is a beacon of hope for underserved populations facing at‑risk and high‑risk pregnancies. We provide a comprehensive suite of multidisciplinary diagnostic and treatment services tailored to meet the unique needs of these individuals. Our Prenatal Diagnosis of Northern California (PNDx) center is a recognized hub for prenatal diagnostics, offering services such as prenatal ultrasounds, prenatal testing (including amniocenteses and chorionic villus sampling), and Maternal Fetal Medicine consultations. Our commitment to comprehensive care extends beyond diagnostics. We collaborate closely with a range of specialties to ensure that both patients and their fetuses receive holistic care that addresses all their health needs. This integrated approach allows us to provide seamless, coordinated care that optimizes outcomes for mother and child. In addition to our prenatal services, PNDx is also home to a pioneering reproductive medical genetics clinic. Here, patients grappling with complex genetic conditions can access expert counseling and testing services. This clinic is the first of its kind at UC Davis Health, underscoring our commitment to innovation in patient care. Our mission is to serve as a key provider for underserved populations, ensuring that every individual, regardless of their circumstances, has access to the high‑quality prenatal care they deserve. We are proud to stand at the forefront of efforts to address health disparities and improve outcomes for at‑risk and high‑risk pregnancies.
Department Specific Job Scope The PSR III serves as a pivotal resource for all functions pertaining to front desk reception, customer service, scheduling, and authorization process for our unique specialties.
Position Information
Salary or Pay Range: $29.46 - $36.63
Salary Frequency: Hourly
Salary Grade: 266
UC Job Title: MED OFC SVC CRD 3
UC Job Code: 009214
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): 08 Hours
Location: UCDH Prenatal Diagnosis Sac (DIAG SAC)
Union Representation: EX-Patient Care Technical
Benefits Eligible: Yes
This position is 100% on‑site
Benefits
High quality and low‑cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing – Occasional up to 3 Hours
Walking – Occasional up to 3 Hours
Sitting – Frequent 3 to 6 Hours
Lifting/Carrying 0‑25 lbs – Occasional up to 3 Hours
Pushing/Pulling 0‑25 lbs – Occasional up to 3 Hours
Bending/Stooping – Occasional up to 3 Hours
Squatting/Kneeling – Occasional up to 3 Hours
Twisting – Occasional up to 3 Hours
Reaching overhead – Occasional up to 3 Hours
Keyboard use/repetitive motion – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Frequent 3 to 6 Hours
Complex problem solving/reasoning – Occasional up to 3 Hours
Ability to organize & prioritize – Frequent 3 to 6 Hours
Communication skills – Frequent 3 to 6 Hours
Numerical skills – Occasional up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Frequent 3 to 6 Hours
Multiple Concurrent Tasks – Frequent 3 to 6 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g., e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Must be willing to work variable days (including weekends), hours and locations as required to meet business needs of the practice.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
The duties or functions of this position include the handling of cash (or cash equivalents)
A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
Seniority level
Entry level
Employment type
Full‑time
Job function
Health Care Provider
Hospitals and Health Care
To view the University of California’s Anti‑Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr
Apply By November 8, 2025 at 11:59 pm
This posting is a Transfer/Promotional opportunity for UCD/UCDHS Employees (internal candidates). Applications from current UCD/UCDHS employees will be considered first. Applications from the public/external candidates may be considered if an internal candidate is not selected as the most qualified applicant.
Minimum Qualifications
High School / GED equivalent or related work experience
Experience with practices and protocols related to medical office and/or health care scheduling or insurance procedures (e.g., medical terminology, appointments, medical records, insurance verification, cashiering, billing, etc.)
Knowledge of ICD-10, CPT and HCPCS coding guidelines sufficient to accurately identify services performed, including diagnoses, procedures, and supplies.
Knowledge and experience of practices and protocols related to medical office procedures (e.g., medical terminology, appointments, medical records, insurance verification, cashiering, billing, etc.)
In depth knowledge of health care insurance systems, which may include Medi-Cal, MediCare, HMO, PPO, fee‑for‑service, county funded coverage, and worker’s compensation, sufficient to properly obtain and track authorizations, appoint patients, make referrals for consults, diagnostics and ancillary services, coordinate hospital services, complete and submit billing documentation, and explain provisions and requirements to patients.
Ability to accomplish a variety of concurrent assignments in an effective and efficient manner, demonstrating ability to organize, prioritize and complete assignments in a designated time frame. Ability to adjust to changing workload or assignments and pressures of increased workload or deadlines.
Problem solving skills to independently define a problem identify the resources available to help solve the problem, create viable solutions and take the necessary action to implement problem resolution and ensure prompt and satisfactory resolution.
Decision making skills to independently exercise delegated authority to take action and to appropriately seek assistance from others when limits of delegated authority have been reached.
Interpersonal skills to establish and maintain effective working relationships with all co‑workers; to consistently interact with patients and other members of the public with patience, courtesy and professionalism, both in person and on the telephone; and to effectively respond to individuals who may be angry or upset.
Ability to efficiently use computer system applications for all functions required for this position, including electronic mail, spreadsheets, word processing, and medical office management (i.e. scheduling, template maintenance, maintenance of demographic and insurance information). Typing skills sufficient to use computer keyboard for timely and accurate input and production.
Writing skills, using proper English grammar, spelling and punctuation, sufficient to compose messages and/or routine correspondence, which is clear, concise and easy to understand.
Bookkeeping skills sufficient to maintain accurate records of patient financial transaction, prepare related financial reports, balance cash box, and prepare deposits.
Organizing skills to establish priorities for own work within stated guidelines; respond flexibly to changes in priorities; and maintain work effectiveness in a setting with a high volume of patient activity and frequent interruptions.
Filing skills to maintain logs and files of information in alphabetical, chronological and/or numerical order, such that it is current and easily retrievable. Knowledge of all pertinent laws, regulations, and guidelines governing medical records; confidentiality, privacy, and provision to others, including HIPAA.
Preferred Qualifications
2 years experience in Maternal Fetal Medicine or in OB.
Demonstrated knowledge of Health System and UCD policies and procedures, or ability to learn.
Comprehension of University requisition systems, including those needed for ordering supplies and medical records.
Key Responsibilities
50% - Coordination of Medical Office Services
50% - Additional Job Functions
Department Overview The UC Davis Health Prenatal Diagnosis of Northern California is a beacon of hope for underserved populations facing at‑risk and high‑risk pregnancies. We provide a comprehensive suite of multidisciplinary diagnostic and treatment services tailored to meet the unique needs of these individuals. Our Prenatal Diagnosis of Northern California (PNDx) center is a recognized hub for prenatal diagnostics, offering services such as prenatal ultrasounds, prenatal testing (including amniocenteses and chorionic villus sampling), and Maternal Fetal Medicine consultations. Our commitment to comprehensive care extends beyond diagnostics. We collaborate closely with a range of specialties to ensure that both patients and their fetuses receive holistic care that addresses all their health needs. This integrated approach allows us to provide seamless, coordinated care that optimizes outcomes for mother and child. In addition to our prenatal services, PNDx is also home to a pioneering reproductive medical genetics clinic. Here, patients grappling with complex genetic conditions can access expert counseling and testing services. This clinic is the first of its kind at UC Davis Health, underscoring our commitment to innovation in patient care. Our mission is to serve as a key provider for underserved populations, ensuring that every individual, regardless of their circumstances, has access to the high‑quality prenatal care they deserve. We are proud to stand at the forefront of efforts to address health disparities and improve outcomes for at‑risk and high‑risk pregnancies.
Department Specific Job Scope The PSR III serves as a pivotal resource for all functions pertaining to front desk reception, customer service, scheduling, and authorization process for our unique specialties.
Position Information
Salary or Pay Range: $29.46 - $36.63
Salary Frequency: Hourly
Salary Grade: 266
UC Job Title: MED OFC SVC CRD 3
UC Job Code: 009214
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): 08 Hours
Location: UCDH Prenatal Diagnosis Sac (DIAG SAC)
Union Representation: EX-Patient Care Technical
Benefits Eligible: Yes
This position is 100% on‑site
Benefits
High quality and low‑cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing – Occasional up to 3 Hours
Walking – Occasional up to 3 Hours
Sitting – Frequent 3 to 6 Hours
Lifting/Carrying 0‑25 lbs – Occasional up to 3 Hours
Pushing/Pulling 0‑25 lbs – Occasional up to 3 Hours
Bending/Stooping – Occasional up to 3 Hours
Squatting/Kneeling – Occasional up to 3 Hours
Twisting – Occasional up to 3 Hours
Reaching overhead – Occasional up to 3 Hours
Keyboard use/repetitive motion – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Frequent 3 to 6 Hours
Complex problem solving/reasoning – Occasional up to 3 Hours
Ability to organize & prioritize – Frequent 3 to 6 Hours
Communication skills – Frequent 3 to 6 Hours
Numerical skills – Occasional up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Frequent 3 to 6 Hours
Multiple Concurrent Tasks – Frequent 3 to 6 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g., e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Must be willing to work variable days (including weekends), hours and locations as required to meet business needs of the practice.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
The duties or functions of this position include the handling of cash (or cash equivalents)
A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
Seniority level
Entry level
Employment type
Full‑time
Job function
Health Care Provider
Hospitals and Health Care
To view the University of California’s Anti‑Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr