NYS Office of Children and Family Services
Contract Management Specialist 1/Trainee 1/2 (NY HELPS)
NYS Office of Children and Family Services, Troy, New York, United States
Contract Management Specialist 1/Trainee 1/2 (NY HELPS)
Base pay range: $53,764.00/yr – $85,138.00/yr
These ranges are provided by the NYS Office of Children and Family Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Duties Description
Manage Contract Development activities in the Contract Management System (CMS) and the NYS Statewide Financial System (SFS).
Manage grant contracts to ensure compliance with prompt contracting law and a successful contract execution.
Evaluate contracts/documents to ensure administrative requirements are incorporated and consistent with State Finance Law and related policies and bulletins.
Monitor the processing of contracts and expenditure documents to ensure timeliness and accuracy.
Maintain clear and timely communication with supervisor regarding workload issues, availability for other assignments as required, and manage own work schedule that assures both time and quality compliance issues are eliminated.
Demonstrate understanding and support of the Agency organizational goals.
Keep Contract and Project files in order and up-to-date. Enter notes in CMS regarding current status of development. Update CMS records when contract files are processed.
Act as liaison between CMS users and the CMS Team to assist with Vendor and Program technical assistance.
Identify any CMS functionality issues that impact user ability to process contracts and communicate with the CMS Team.
Carry out special projects as assigned.
Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 or 52.6 transfer.
Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, candidates must meet the non‑competitive minimum qualifications for this position, which are:
Contract Management Specialist Trainee 1 (equated to SG‑14): Four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. OR an associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Contract Management Specialist Trainee 2 (equated to SG‑16): Five years of experience managing contracts and related budgets, with the same areas of responsibility; OR degree substitutions as above.
Contract Management Specialist 1 (SG‑18): Six years of experience managing contracts and related budgets, with the same areas of responsibility; OR degree substitutions as above.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, meaning no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected that employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded the same rights and privileges as competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Please specify in your cover letter and/or resume how you meet the minimum qualifications (as described above) when responding to this posting. For example, provide specific date ranges for qualifying experience, qualifying education or certifications, or the age range of individuals served. Non‑specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.
The salary range listed reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no current State service will begin at the hiring rate (starting rate of the salary range listed below. Salary is non‑negotiable.
Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
The position may be filled at the Contract Management Specialist Trainee 1 equated to SG‑14 ($53,764), Contract Management Specialist Trainee 2 equated to SG‑16 ($59,994), or full performance Contract Management Specialist 1 SG‑18 ($66,951) based on the candidate’s education, experience, and previous state service.
Telecommuting may be discussed as part of the interview process.
Background Investigation Requirements
All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees.
All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.
For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.
Equal Opportunity Statement The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy‑related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self‑identify during the application process.
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These ranges are provided by the NYS Office of Children and Family Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Duties Description
Manage Contract Development activities in the Contract Management System (CMS) and the NYS Statewide Financial System (SFS).
Manage grant contracts to ensure compliance with prompt contracting law and a successful contract execution.
Evaluate contracts/documents to ensure administrative requirements are incorporated and consistent with State Finance Law and related policies and bulletins.
Monitor the processing of contracts and expenditure documents to ensure timeliness and accuracy.
Maintain clear and timely communication with supervisor regarding workload issues, availability for other assignments as required, and manage own work schedule that assures both time and quality compliance issues are eliminated.
Demonstrate understanding and support of the Agency organizational goals.
Keep Contract and Project files in order and up-to-date. Enter notes in CMS regarding current status of development. Update CMS records when contract files are processed.
Act as liaison between CMS users and the CMS Team to assist with Vendor and Program technical assistance.
Identify any CMS functionality issues that impact user ability to process contracts and communicate with the CMS Team.
Carry out special projects as assigned.
Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 or 52.6 transfer.
Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, candidates must meet the non‑competitive minimum qualifications for this position, which are:
Contract Management Specialist Trainee 1 (equated to SG‑14): Four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. OR an associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Contract Management Specialist Trainee 2 (equated to SG‑16): Five years of experience managing contracts and related budgets, with the same areas of responsibility; OR degree substitutions as above.
Contract Management Specialist 1 (SG‑18): Six years of experience managing contracts and related budgets, with the same areas of responsibility; OR degree substitutions as above.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, meaning no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected that employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded the same rights and privileges as competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Please specify in your cover letter and/or resume how you meet the minimum qualifications (as described above) when responding to this posting. For example, provide specific date ranges for qualifying experience, qualifying education or certifications, or the age range of individuals served. Non‑specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.
The salary range listed reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no current State service will begin at the hiring rate (starting rate of the salary range listed below. Salary is non‑negotiable.
Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
The position may be filled at the Contract Management Specialist Trainee 1 equated to SG‑14 ($53,764), Contract Management Specialist Trainee 2 equated to SG‑16 ($59,994), or full performance Contract Management Specialist 1 SG‑18 ($66,951) based on the candidate’s education, experience, and previous state service.
Telecommuting may be discussed as part of the interview process.
Background Investigation Requirements
All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees.
All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.
For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.
Equal Opportunity Statement The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy‑related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self‑identify during the application process.
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