Davis Wright Tremaine
Overview
Davis Wright Tremaine LLP is looking for a
Litigation Legal Assistant
to join our team in the
Portland
office. We offer a hybrid work arrangement with two days remote and three days in-office. This position provides litigation secretarial/administrative support to Partners and Associates, with a focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements, and general secretarial support as needed. Responsibilities
Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines. Coordinate with docketing support teams and confirm the accuracy of docketing deadlines. Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation. Coordinate court filings with the West Coast Managing Clerk team. Enter attorney time and process monthly bills; serve as a primary liaison with the Accounting Department regarding client bills. Schedule appointments and maintain calendars; anticipate conflicts and manage schedule changes; make travel arrangements and set up conference calls. Maintain correspondence and other legal documents in paper and electronic format (through NetDocs document management system). Review emails with attorneys, delegate tasks, or escalate to attorneys as appropriate. Respond to attorney/clients’ needs with urgency and ensure follow-up and resolution (via telephone, email, and in person). Work with attorneys to prioritize and relieve them of administrative tasks. Schedule messenger, overnight delivery, or courier services as needed; assist other attorneys and staff on other projects as needed. Maintain regular attendance and punctuality; adhere to schedule for breaks, lunches, and meetings. Qualifications
5+ years of experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus. Proficient in Microsoft Office Suite; strong word processing and computer skills; experience with MS365, NetDocs, and PowerPoint helpful; proofreading skills desired. Ability to demonstrate flexibility with competing priorities in a fast-paced environment. Demonstrated expertise in department-specific topics, procedures and software (e.g., Aderant Billing, new matter intake, conflicts procedures). Ability to type 75 wpm with high accuracy. Exceptional organizational skills; ability to multi-task, prioritize, work under pressure, and meet deadlines. Professional communication with tact, diplomacy, and discretion with firm contacts and clients. Team-oriented; willing to share knowledge with others and support a collaborative environment. Strong attention to detail and initiative to learn new skills. Strong time management and a professional demeanor and appearance (dress code). Commitment to providing customer service excellence. About the Firm
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are committed to client service and seek candidates who share that commitment. What’s in It for You
Competitive compensation and a range of benefits including health and vision insurance plans. Dental plan. Fertility and adoption benefits. Paid sabbatical after 13 years of service. Tuition reimbursement. Commuter benefits. Retirement contribution. 2 paid volunteer days for qualifying community service work. This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Davis Wright Tremaine fosters a culture where all talented individuals — including those traditionally underrepresented in the legal profession — can have and see paths to success. Our commitment to diversity, equity, and inclusion rests on four pillars: Community, Growth, Education, and Engagement.
Learn more about the firm's DEI efforts at:
www.dwt.com/dei . Davis Wright Tremaine provides reasonable accommodations for applicants and employees as needed. If you require accommodation during the application or recruiting process, please email the firm.
#J-18808-Ljbffr
Davis Wright Tremaine LLP is looking for a
Litigation Legal Assistant
to join our team in the
Portland
office. We offer a hybrid work arrangement with two days remote and three days in-office. This position provides litigation secretarial/administrative support to Partners and Associates, with a focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements, and general secretarial support as needed. Responsibilities
Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines. Coordinate with docketing support teams and confirm the accuracy of docketing deadlines. Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation. Coordinate court filings with the West Coast Managing Clerk team. Enter attorney time and process monthly bills; serve as a primary liaison with the Accounting Department regarding client bills. Schedule appointments and maintain calendars; anticipate conflicts and manage schedule changes; make travel arrangements and set up conference calls. Maintain correspondence and other legal documents in paper and electronic format (through NetDocs document management system). Review emails with attorneys, delegate tasks, or escalate to attorneys as appropriate. Respond to attorney/clients’ needs with urgency and ensure follow-up and resolution (via telephone, email, and in person). Work with attorneys to prioritize and relieve them of administrative tasks. Schedule messenger, overnight delivery, or courier services as needed; assist other attorneys and staff on other projects as needed. Maintain regular attendance and punctuality; adhere to schedule for breaks, lunches, and meetings. Qualifications
5+ years of experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus. Proficient in Microsoft Office Suite; strong word processing and computer skills; experience with MS365, NetDocs, and PowerPoint helpful; proofreading skills desired. Ability to demonstrate flexibility with competing priorities in a fast-paced environment. Demonstrated expertise in department-specific topics, procedures and software (e.g., Aderant Billing, new matter intake, conflicts procedures). Ability to type 75 wpm with high accuracy. Exceptional organizational skills; ability to multi-task, prioritize, work under pressure, and meet deadlines. Professional communication with tact, diplomacy, and discretion with firm contacts and clients. Team-oriented; willing to share knowledge with others and support a collaborative environment. Strong attention to detail and initiative to learn new skills. Strong time management and a professional demeanor and appearance (dress code). Commitment to providing customer service excellence. About the Firm
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are committed to client service and seek candidates who share that commitment. What’s in It for You
Competitive compensation and a range of benefits including health and vision insurance plans. Dental plan. Fertility and adoption benefits. Paid sabbatical after 13 years of service. Tuition reimbursement. Commuter benefits. Retirement contribution. 2 paid volunteer days for qualifying community service work. This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Davis Wright Tremaine fosters a culture where all talented individuals — including those traditionally underrepresented in the legal profession — can have and see paths to success. Our commitment to diversity, equity, and inclusion rests on four pillars: Community, Growth, Education, and Engagement.
Learn more about the firm's DEI efforts at:
www.dwt.com/dei . Davis Wright Tremaine provides reasonable accommodations for applicants and employees as needed. If you require accommodation during the application or recruiting process, please email the firm.
#J-18808-Ljbffr