Oak View Group
Event Coodinator | Part-Time | Utah Valley Convention Center
Oak View Group, Provo, Utah, us, 84605
Overview
Join to apply for the
Event Coordinator | Part-Time | Utah Valley Convention Center
role at
Oak View Group . Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. This description has been refined to maintain the original job information while using proper HTML structure. Position Summary
The
Event Coordinator
is a key member of the Convention Center team, serving several departments. They are responsible for assigned administrative tasks, assisting the Event Managers, and managing the Exhibitor Services for tradeshow vendors. This role will pay an hourly rate of $18.00-$20.00. Responsibilities
Covering front desk reception position two days a week. Answering phones, greeting clients, processing payments, and assisting Office Manager. Assist with guest or client questions as needed. Help office staff with filing, organizing, and other items as assigned by the Office Manager. Attend weekly staff meeting and production meeting. Perform a weekly audit of event diagrams, schedules, and details (event resumes) and provide feedback to Event Managers. Act as Manager on Duty during events as assigned, primarily during the evening and over the weekend. Coordinate all details of event as planned, including audio visual, food and beverage services, security, electrical, decorating, etc. Interact with clients and attendees. Act as Event Manager for smaller events, as assigned. Work with clients to create event diagrams, event resumes, and communicate event needs to convention center staff. Gain working knowledge of Momentus CRM and CAD programs. Oversee and manage the venue’s Exhibitor Services for all tradeshow events. Perform other duties as required. Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required. Training on Momentus and a CAD program will be provided. Operational characteristics of event management. Customer service practices. Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended workdays. Communicate clearly and concisely in English, both orally and in writing. Plan, service, and supervise events. Troubleshoot problems during events as they arise. Establish and maintain effective working relationships with staff, contractors, and venue users. Ability to multi-task and work independently. High School diploma or GED. Coursework from an accredited college or university with major coursework in facility management, hospitality management, marketing, public relations, business management, or related field. Experience in Event Coordination, Convention Services, or Meeting Planning (preferred). Benefits
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. About The Venue
Located in historic downtown Provo, Utah, the Utah Valley Convention Center opened its doors in 2012 as the premiere meeting space in Utah County. It offers modern architecture, flexible meeting space, and views of the Wasatch Mountains, suitable for hosting various events. Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to veteran status, race, color, religion, sex, national origin, age, disability, genetic information, or any other protected class under federal, state, or local law. Seniority level
Entry level Employment type
Part-time Job function
Management and Manufacturing Industries
Entertainment Providers
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Join to apply for the
Event Coordinator | Part-Time | Utah Valley Convention Center
role at
Oak View Group . Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. This description has been refined to maintain the original job information while using proper HTML structure. Position Summary
The
Event Coordinator
is a key member of the Convention Center team, serving several departments. They are responsible for assigned administrative tasks, assisting the Event Managers, and managing the Exhibitor Services for tradeshow vendors. This role will pay an hourly rate of $18.00-$20.00. Responsibilities
Covering front desk reception position two days a week. Answering phones, greeting clients, processing payments, and assisting Office Manager. Assist with guest or client questions as needed. Help office staff with filing, organizing, and other items as assigned by the Office Manager. Attend weekly staff meeting and production meeting. Perform a weekly audit of event diagrams, schedules, and details (event resumes) and provide feedback to Event Managers. Act as Manager on Duty during events as assigned, primarily during the evening and over the weekend. Coordinate all details of event as planned, including audio visual, food and beverage services, security, electrical, decorating, etc. Interact with clients and attendees. Act as Event Manager for smaller events, as assigned. Work with clients to create event diagrams, event resumes, and communicate event needs to convention center staff. Gain working knowledge of Momentus CRM and CAD programs. Oversee and manage the venue’s Exhibitor Services for all tradeshow events. Perform other duties as required. Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required. Training on Momentus and a CAD program will be provided. Operational characteristics of event management. Customer service practices. Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended workdays. Communicate clearly and concisely in English, both orally and in writing. Plan, service, and supervise events. Troubleshoot problems during events as they arise. Establish and maintain effective working relationships with staff, contractors, and venue users. Ability to multi-task and work independently. High School diploma or GED. Coursework from an accredited college or university with major coursework in facility management, hospitality management, marketing, public relations, business management, or related field. Experience in Event Coordination, Convention Services, or Meeting Planning (preferred). Benefits
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. About The Venue
Located in historic downtown Provo, Utah, the Utah Valley Convention Center opened its doors in 2012 as the premiere meeting space in Utah County. It offers modern architecture, flexible meeting space, and views of the Wasatch Mountains, suitable for hosting various events. Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to veteran status, race, color, religion, sex, national origin, age, disability, genetic information, or any other protected class under federal, state, or local law. Seniority level
Entry level Employment type
Part-time Job function
Management and Manufacturing Industries
Entertainment Providers
#J-18808-Ljbffr