Ricoh Canada Production Print
Document Control Specialist
Ricoh Canada Production Print, South San Francisco, California, us, 94083
Join to apply for the
Document Control Specialist
role at
Ricoh Canada Production Print
Overview Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, the Document Control Specialist ensures efficient and compliant handling of essential documents in a global pharmaceutical environment. The role manages the full lifecycle of records—receipt, processing, archival, and retrieval—while adhering to regulatory requirements (e.g., FDA, EMA) and internal policies. Responsibilities include creation, tracking, labeling, delivery, closure, and storage of active/inactive client or firm files, regular file maintenance, indexing, and internal communication with staff and supervisors.
Responsibilities
Verify, sort, label, and file incoming records from various departments.
Clarify and correct document submissions as needed.
Retrieve, scan, and index laboratory notebooks and scientific documentation.
Route documents through electronic workflows and monitor progress.
Coordinate off‑site storage shipments and retrievals (e.g., VRC, Iron Mountain).
Accurately index scanned documents into digital systems.
Use electronic platforms to manage document workflows.
Perform database searches to fulfill internal/external record requests.
Follow SOPs and regulatory guidelines (FDA, EMA, GLP, GCP, GMP, GXP).
Conduct self‑reviews for accuracy and compliance.
Execute validation test cases for imaging systems and document results.
Assist internal customers with record retrieval and re‑filing.
Provide training and support for the Genentech Records Management System.
Offer feedback on training materials and conduct specialized system searches.
Manage physical records at global off‑site storage facilities.
Prepare inventories and coordinate shipments (up to 40 lbs).
Support vendor management and system issue resolution.
Assist with records integration during mergers, acquisitions, and divestitures.
Qualifications
Minimum 3 years of experience in document management, preferably in a regulated industry (e.g., pharmaceutical).
Proficiency with electronic document management and workflow systems.
Strong knowledge of regulatory compliance (FDA, EMA, GLP, GCP, GMP).
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills.
Proficiency in Google Suite and Microsoft Office.
Ability to work independently and collaboratively in a fast‑paced environment.
Experience with off‑site records storage is a plus.
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.>
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
#J-18808-Ljbffr
Document Control Specialist
role at
Ricoh Canada Production Print
Overview Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, the Document Control Specialist ensures efficient and compliant handling of essential documents in a global pharmaceutical environment. The role manages the full lifecycle of records—receipt, processing, archival, and retrieval—while adhering to regulatory requirements (e.g., FDA, EMA) and internal policies. Responsibilities include creation, tracking, labeling, delivery, closure, and storage of active/inactive client or firm files, regular file maintenance, indexing, and internal communication with staff and supervisors.
Responsibilities
Verify, sort, label, and file incoming records from various departments.
Clarify and correct document submissions as needed.
Retrieve, scan, and index laboratory notebooks and scientific documentation.
Route documents through electronic workflows and monitor progress.
Coordinate off‑site storage shipments and retrievals (e.g., VRC, Iron Mountain).
Accurately index scanned documents into digital systems.
Use electronic platforms to manage document workflows.
Perform database searches to fulfill internal/external record requests.
Follow SOPs and regulatory guidelines (FDA, EMA, GLP, GCP, GMP, GXP).
Conduct self‑reviews for accuracy and compliance.
Execute validation test cases for imaging systems and document results.
Assist internal customers with record retrieval and re‑filing.
Provide training and support for the Genentech Records Management System.
Offer feedback on training materials and conduct specialized system searches.
Manage physical records at global off‑site storage facilities.
Prepare inventories and coordinate shipments (up to 40 lbs).
Support vendor management and system issue resolution.
Assist with records integration during mergers, acquisitions, and divestitures.
Qualifications
Minimum 3 years of experience in document management, preferably in a regulated industry (e.g., pharmaceutical).
Proficiency with electronic document management and workflow systems.
Strong knowledge of regulatory compliance (FDA, EMA, GLP, GCP, GMP).
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills.
Proficiency in Google Suite and Microsoft Office.
Ability to work independently and collaboratively in a fast‑paced environment.
Experience with off‑site records storage is a plus.
Benefits
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.>
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
#J-18808-Ljbffr