Tessellati
4 days ago Be among the first 25 applicants
Experienced in providing direct executive-level support and familiar with the many facets of business operations
Naturally curious, analytical, and organized
Crave a hands-on, fast-paced environment where you will frequently collaborate with other team members and tackle unfamiliar territory with gusto
Tactful in your approach to collaboration, prompting people to want to work with you
Enjoy juggling a variety of projects simultaneously, so attention to detail, and the ability to shift gears quickly are part of your nature
Excited to join a small, powerful, culturally diverse team with an entrepreneurial spirit
YES? Keep reading!
We are Tessellati, LLC, a boutique, full-service marketing agency located just north of Boston, in historic and vibrant Salem, MA. Our nimble and growing agency has a large footprint, managing virtual teams and campaigns on 6 continents. Much of our work serves mission-driven clients in academia and healthcare, along with others in technology and finance. Our team uses technology strategically and stays on top of emerging media options to collaborate internally and disseminate content for our own growth and that of our clients. In planning campaigns, we rely heavily on the analytic capabilities digital marketing offers. Curiosity, collaboration, and diversity of thought are critical to our firm’s success. Professional development and growth opportunities abound here.
Tessellati’s invigorating office environment is home to a range of marketing professionals with a clear focus and intense intellectual curiosity. This team enjoys figuring things out, thinking big, and sweating the details. Serving the client is paramount. We approach marketing at a strategic level before putting any messaging into play and our work in the marketing communications field goes into areas far more diverse than simply advertising and lead generation.
Our entrepreneurial and collaborative energy creates a space where excellent client service is an enjoyable endeavor. Office culture is the bottom line; our internal interactions drive success.
IDEAL CANDIDATE ATTRIBUTES Tessellati is seeking an Executive Assistant / Office Coordinator to serve as a key member of our team reporting to the company president. We want you to join us if you have:
Attitude and Style
Proactively seek out and recommend process improvements
Enjoy creating positive interactions with an authentically collaborative team that shares ideas freely
Deliver recommendations with confidence and humility
Feel inspired by entrepreneurial environments, new ideas, global initiatives, and mission-driven organizations
Demonstrate absolute discretion and integrity in all of your decisions, actions, and communication
Listen carefully to team members, clients, and vendors, with empathy and confidence
Experience
Managing multiple tasks simultaneously, remaining organized, prioritizing effectively, and meeting deadlines
Taking careful notes and drafting professional, clear, and concise correspondence
Demonstrating expertise with Slack, Microsoft Office Suite, Google Calendar, Wrike, Hubspot, and video conferencing platforms
Adapting easily to new tech tools
Solving problems while navigating challenging situations independently, seeking assistance thoughtfully when necessary
JOB SUMMARY As our Executive Assistant / Office Coordinator, you will play a critical role in supporting and enabling the company president and ensuring the smooth operation of the agency as a whole.
You will be responsible for efficiently managing calendars including scheduling meetings, arranging travel, and anticipating any conflicts that derail optimal use of the team’s time and attention. You will coordinate and prepare for internal and external meetings, and act as a liaison between employees, vendors, stakeholders, and the president. You will maintain the office physically and culturally, and seek out opportunities to improve all aspects of the business and the office. You will take on diverse projects and resolve issues as they arise.
QUALIFICATIONS We recognize and appreciate that there are many ways to obtain the knowledge and skills necessary to excel in this position and we welcome applicants with non-traditional backgrounds. We will be interested in your candidacy if:
You consistently demonstrate a positive attitude and desire to manage multiple projects at once
You bring 3+ years of experience providing direct, multifaceted support to executive-level professionals (within a marketing agency setting is a plus!)
You are a critical thinker and problem solver
You have a demonstrated ability to remain organized and prioritize projects in a fast-paced environment
You manage ambiguous situations well
You have excellent skills in the following areas – even when under pressure: written and verbal communication; attention to detail; managing office technology tools; motivating others; tact and diplomacy
You laugh well with others
PHYSICAL REQUIREMENTS You are able to:
Sit or stand while using a computer for extended periods
Perform keyboarding, mousing, and other repetitive tasks
Travel to Salem, MA office and work on-site on a regular basis
Occasionally lift office supplies/objects
WORK ARRANGEMENT AND BENEFITS This on-site position (with hybrid flexibility) is located 2 blocks from the Salem, MA train and bus station. The annualized hourly, full-time salary range for this position is $58,000-$72,000. The agency offers a range of benefits uncommon for a company of its size including, but not limited to, company contribution to health insurance and dental insurance, 401k with company contributions, fitness club discount, cell phone stipend, parking (or transportation stipend), flexible work schedules, and professional development reimbursement.
For more information on our company visit our website at https://www.tessellati.com/ and our Academic Brand site https://www.intead.com/.
HOW TO APPLY If you’re still reading, we know you like a challenge and consider options carefully. We like that about you and look forward to receiving your inquiry.
Please send your resume accompanied by a cover letter sharing how and why this position fits into your career plans.
This is important to us. We do not need your resume summarized in your cover letter. Cover letters that help us understand why you are seeking this position at this point in your career will be best.
Applications will be reviewed on a rolling basis until a candidate is selected. Preference will be given to candidates who apply prior to September 30, 2025. Only applications that include a cover letter will be reviewed.
Tessellati, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Marketing Services
Referrals increase your chances of interviewing at Tessellati by 2x
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Experienced in providing direct executive-level support and familiar with the many facets of business operations
Naturally curious, analytical, and organized
Crave a hands-on, fast-paced environment where you will frequently collaborate with other team members and tackle unfamiliar territory with gusto
Tactful in your approach to collaboration, prompting people to want to work with you
Enjoy juggling a variety of projects simultaneously, so attention to detail, and the ability to shift gears quickly are part of your nature
Excited to join a small, powerful, culturally diverse team with an entrepreneurial spirit
YES? Keep reading!
We are Tessellati, LLC, a boutique, full-service marketing agency located just north of Boston, in historic and vibrant Salem, MA. Our nimble and growing agency has a large footprint, managing virtual teams and campaigns on 6 continents. Much of our work serves mission-driven clients in academia and healthcare, along with others in technology and finance. Our team uses technology strategically and stays on top of emerging media options to collaborate internally and disseminate content for our own growth and that of our clients. In planning campaigns, we rely heavily on the analytic capabilities digital marketing offers. Curiosity, collaboration, and diversity of thought are critical to our firm’s success. Professional development and growth opportunities abound here.
Tessellati’s invigorating office environment is home to a range of marketing professionals with a clear focus and intense intellectual curiosity. This team enjoys figuring things out, thinking big, and sweating the details. Serving the client is paramount. We approach marketing at a strategic level before putting any messaging into play and our work in the marketing communications field goes into areas far more diverse than simply advertising and lead generation.
Our entrepreneurial and collaborative energy creates a space where excellent client service is an enjoyable endeavor. Office culture is the bottom line; our internal interactions drive success.
IDEAL CANDIDATE ATTRIBUTES Tessellati is seeking an Executive Assistant / Office Coordinator to serve as a key member of our team reporting to the company president. We want you to join us if you have:
Attitude and Style
Proactively seek out and recommend process improvements
Enjoy creating positive interactions with an authentically collaborative team that shares ideas freely
Deliver recommendations with confidence and humility
Feel inspired by entrepreneurial environments, new ideas, global initiatives, and mission-driven organizations
Demonstrate absolute discretion and integrity in all of your decisions, actions, and communication
Listen carefully to team members, clients, and vendors, with empathy and confidence
Experience
Managing multiple tasks simultaneously, remaining organized, prioritizing effectively, and meeting deadlines
Taking careful notes and drafting professional, clear, and concise correspondence
Demonstrating expertise with Slack, Microsoft Office Suite, Google Calendar, Wrike, Hubspot, and video conferencing platforms
Adapting easily to new tech tools
Solving problems while navigating challenging situations independently, seeking assistance thoughtfully when necessary
JOB SUMMARY As our Executive Assistant / Office Coordinator, you will play a critical role in supporting and enabling the company president and ensuring the smooth operation of the agency as a whole.
You will be responsible for efficiently managing calendars including scheduling meetings, arranging travel, and anticipating any conflicts that derail optimal use of the team’s time and attention. You will coordinate and prepare for internal and external meetings, and act as a liaison between employees, vendors, stakeholders, and the president. You will maintain the office physically and culturally, and seek out opportunities to improve all aspects of the business and the office. You will take on diverse projects and resolve issues as they arise.
QUALIFICATIONS We recognize and appreciate that there are many ways to obtain the knowledge and skills necessary to excel in this position and we welcome applicants with non-traditional backgrounds. We will be interested in your candidacy if:
You consistently demonstrate a positive attitude and desire to manage multiple projects at once
You bring 3+ years of experience providing direct, multifaceted support to executive-level professionals (within a marketing agency setting is a plus!)
You are a critical thinker and problem solver
You have a demonstrated ability to remain organized and prioritize projects in a fast-paced environment
You manage ambiguous situations well
You have excellent skills in the following areas – even when under pressure: written and verbal communication; attention to detail; managing office technology tools; motivating others; tact and diplomacy
You laugh well with others
PHYSICAL REQUIREMENTS You are able to:
Sit or stand while using a computer for extended periods
Perform keyboarding, mousing, and other repetitive tasks
Travel to Salem, MA office and work on-site on a regular basis
Occasionally lift office supplies/objects
WORK ARRANGEMENT AND BENEFITS This on-site position (with hybrid flexibility) is located 2 blocks from the Salem, MA train and bus station. The annualized hourly, full-time salary range for this position is $58,000-$72,000. The agency offers a range of benefits uncommon for a company of its size including, but not limited to, company contribution to health insurance and dental insurance, 401k with company contributions, fitness club discount, cell phone stipend, parking (or transportation stipend), flexible work schedules, and professional development reimbursement.
For more information on our company visit our website at https://www.tessellati.com/ and our Academic Brand site https://www.intead.com/.
HOW TO APPLY If you’re still reading, we know you like a challenge and consider options carefully. We like that about you and look forward to receiving your inquiry.
Please send your resume accompanied by a cover letter sharing how and why this position fits into your career plans.
This is important to us. We do not need your resume summarized in your cover letter. Cover letters that help us understand why you are seeking this position at this point in your career will be best.
Applications will be reviewed on a rolling basis until a candidate is selected. Preference will be given to candidates who apply prior to September 30, 2025. Only applications that include a cover letter will be reviewed.
Tessellati, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Marketing Services
Referrals increase your chances of interviewing at Tessellati by 2x
Get notified about new Executive Assistant jobs in
Salem, MA .
Boston, MA $58,946.00-$88,418.00 2 weeks ago
Boston, MA $95,000.00-$100,000.00 6 days ago
Boston, MA $80,000.00-$100,000.00 2 weeks ago
Boston, MA $80,000.00-$100,000.00 1 day ago
Boston, MA $77,000.00-$110,000.00 4 days ago
Greater Boston $160,984.31-$213,309.00 2 weeks ago
Boston, MA $75,000.00-$120,000.00 4 days ago
Boston, MA $100,000.00-$125,000.00 3 weeks ago
Boston, MA $90,000.00-$120,000.00 6 days ago
Waltham, MA $80,000.00-$100,000.00 3 weeks ago
Boston, MA $100,000.00-$115,000.00 5 days ago
Boston, MA $75,000.00-$85,000.00 1 month ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr