University of Utah
Assistant Dir of Event & Facility Management
University of Utah, Salt Lake City, Utah, United States, 84193
Assistant Director of Event & Facility Management
The University of Utah Athletics Department is seeking a Program Manager to oversee Utah Athletics Event and Facility operations. This position has split responsibilities between Event Management and Facility Management.
Responsibilities
Plan, organize, and coordinate the activities associated with game‑management operations in athletic facilities. Work irregular schedules to ensure proper supervision of all events and activities scheduled.
Serve as Event Manager for all sports as assigned.
Create event plans with home and visiting teams, equipment managers, trainers, athletic communications, marketing, Crimson Club Athletics Fund, ticketing, facilities, and other departments.
Coordinate with University Police, University Parking & Transportation, Enterprise Risk Management, Community Relations, City Fire & EMS, and City Police on event needs.
Negotiate terms of contracts for tents, scaffolding and other rental equipment needed to support the events.
Create event staffing plans for guest services, security, police, etc., as required by Big‑12 Conference policies, state and local requirements, and Campus Emergency Management recommendations. Include evacuation plans in the event of emergency or weather, injury‑response procedures, and crowd‑management policies.
Make immediate decisions and coordinate communications with department staff and spectators in an emergency, including evacuation, ejection, clearing of fire aisles, maintaining capacities, and working with public safety and fire‑life safety officials on site.
Know NCAA and Big‑12 Conference rules and regulations as stipulated by manuals and handbooks. Act as liaison for regular‑season and post‑season competition.
Coordinate traffic and parking plans for athletic events with University Police and Parking & Transportation.
Track, summarize, and analyze event expenses for internal and external events in preparation of financial settlement.
Ensure all events are conducted in accordance with university, local, state and federal regulations.
Facility Management Responsibilities
Ensure a regular facility‑maintenance plan is created and followed per manufacturer, state, and federal regulations.
Coordinate with Campus Facility staff in managing repairs and maintenance (HVAC, plumbing, electrical, etc.).
Interact with department and university personnel regarding administrative procedures, facility policies, and operational procedures of the athletic facilities.
Oversee custodial operations, ensuring spaces are kept clean and sanitary and proactively resolving custodial issues.
Maintain an understanding of building operations and occupant schedules to minimize impact on occupants.
Coordinate appropriate facility rentals in coordination with NCAA compliance rules.
Develop an understanding of project workflows, including budgeting, purchasing, and payment operations.
Maintain a fiscally responsible facility budget that includes utilities, staffing, and upgrades.
Manage facility security through building access systems.
Ensure facilities are donor‑ and recruit‑ready.
Oversee all assigned events and facilities, schedule and assign work to staff, subcontractors and vendors; train part‑time staff and interns and conduct performance evaluations.
Other duties and projects as assigned by supervisor.
Physical Requirements :
Able to lift at least 50 lbs.
Able to walk extensive lengths of time or distances during event days.
Able to work in extreme conditions such as rain, snow, hot and cold temperatures.
Minimum Qualifications Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience. Demonstrated ability to work independently, analyze and make program decisions; strong coordination and organizational skills; human‑relations and effective communication skills required.
Preferences
Experience in a Division I athletic program.
Experience with Adobe Suite (Illustrator, InDesign) for maps, signage and handbooks.
Experience with Microsoft Excel for budgeting, expense tracking and accounting.
Experience leading staff and/or vendors in an event setting.
Experience with NCAA Championship facilitation and execution.
Work Schedule Summary Monday‑Friday 9:00 AM‑5:00 PM, nights and weekends as required.
Pay Rate Range DOE
Application To apply, visit https://utah.peopleadmin.com/postings/190861
Close Date 1/24/2026
Requisition Number PRN43402B
Department 00327 – Athletics Department
Location Campus
#J-18808-Ljbffr
Responsibilities
Plan, organize, and coordinate the activities associated with game‑management operations in athletic facilities. Work irregular schedules to ensure proper supervision of all events and activities scheduled.
Serve as Event Manager for all sports as assigned.
Create event plans with home and visiting teams, equipment managers, trainers, athletic communications, marketing, Crimson Club Athletics Fund, ticketing, facilities, and other departments.
Coordinate with University Police, University Parking & Transportation, Enterprise Risk Management, Community Relations, City Fire & EMS, and City Police on event needs.
Negotiate terms of contracts for tents, scaffolding and other rental equipment needed to support the events.
Create event staffing plans for guest services, security, police, etc., as required by Big‑12 Conference policies, state and local requirements, and Campus Emergency Management recommendations. Include evacuation plans in the event of emergency or weather, injury‑response procedures, and crowd‑management policies.
Make immediate decisions and coordinate communications with department staff and spectators in an emergency, including evacuation, ejection, clearing of fire aisles, maintaining capacities, and working with public safety and fire‑life safety officials on site.
Know NCAA and Big‑12 Conference rules and regulations as stipulated by manuals and handbooks. Act as liaison for regular‑season and post‑season competition.
Coordinate traffic and parking plans for athletic events with University Police and Parking & Transportation.
Track, summarize, and analyze event expenses for internal and external events in preparation of financial settlement.
Ensure all events are conducted in accordance with university, local, state and federal regulations.
Facility Management Responsibilities
Ensure a regular facility‑maintenance plan is created and followed per manufacturer, state, and federal regulations.
Coordinate with Campus Facility staff in managing repairs and maintenance (HVAC, plumbing, electrical, etc.).
Interact with department and university personnel regarding administrative procedures, facility policies, and operational procedures of the athletic facilities.
Oversee custodial operations, ensuring spaces are kept clean and sanitary and proactively resolving custodial issues.
Maintain an understanding of building operations and occupant schedules to minimize impact on occupants.
Coordinate appropriate facility rentals in coordination with NCAA compliance rules.
Develop an understanding of project workflows, including budgeting, purchasing, and payment operations.
Maintain a fiscally responsible facility budget that includes utilities, staffing, and upgrades.
Manage facility security through building access systems.
Ensure facilities are donor‑ and recruit‑ready.
Oversee all assigned events and facilities, schedule and assign work to staff, subcontractors and vendors; train part‑time staff and interns and conduct performance evaluations.
Other duties and projects as assigned by supervisor.
Physical Requirements :
Able to lift at least 50 lbs.
Able to walk extensive lengths of time or distances during event days.
Able to work in extreme conditions such as rain, snow, hot and cold temperatures.
Minimum Qualifications Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience. Demonstrated ability to work independently, analyze and make program decisions; strong coordination and organizational skills; human‑relations and effective communication skills required.
Preferences
Experience in a Division I athletic program.
Experience with Adobe Suite (Illustrator, InDesign) for maps, signage and handbooks.
Experience with Microsoft Excel for budgeting, expense tracking and accounting.
Experience leading staff and/or vendors in an event setting.
Experience with NCAA Championship facilitation and execution.
Work Schedule Summary Monday‑Friday 9:00 AM‑5:00 PM, nights and weekends as required.
Pay Rate Range DOE
Application To apply, visit https://utah.peopleadmin.com/postings/190861
Close Date 1/24/2026
Requisition Number PRN43402B
Department 00327 – Athletics Department
Location Campus
#J-18808-Ljbffr