Construction Project Accounting Compliance Administrator

Benefits: Bonus based on performance Company parties Flexible schedule Paid time off Training & development About the Job: Position:

Construction Project Accounting & Compliance Administrator Employment Type:

Full Time/Salaried Location:

Austin, TX Job Summary: We are seeking an experienced and detail-oriented Construction Project Accounting & Compliance Administrator to oversee administrative operations within our construction office. This role is crucial for managing financial and project documentation, including pay applications, change orders, lien waivers, insurance compliance, and budget reconciliations. The ideal candidate is highly organized, knowledgeable in construction documentation processes, and capable of working in a fast-paced environment. Key Responsibilities: Pay Applications: Prepare and process general contractor pay applications according to project billing cycles. Ensure all required documentation (invoices, schedule of values, lien waivers) is submitted accurately and timely. Coordinate with accounting and clients to track approvals and payments. Budget Reconciliations: Assist project teams with final budget updates and reconciliations. Identify and report budget variances; prepare reports for project reviews. Support project close-out by ensuring financial documentation is complete and reconciled. Change Order Coordination: Track and log all submitted and approved change orders. Work with project managers and subcontractors to ensure timely documentation and pricing of changes. Verify impacts on project budgets and prepare formal documentation for client approval. Lien Waivers: Manage collection, review, and filing of lien waivers from subcontractors and vendors. Ensure lien waivers are received before releasing payments. Maintain organized tracking of conditional and unconditional waivers per project. Insurance & Compliance: Track and maintain current certificates of insurance (COIs) for all subcontractors and vendors. Ensure insurance documents meet contractual requirements and are renewed timely. Serve as a point of contact for risk management and insurance compliance documentation. Qualifications: Associate or Bachelor's degree in Business Administration, Construction Management, or related field (or equivalent experience). 3+ years of experience in a construction office or project coordination role. Strong understanding of construction pay applications, lien laws, and change order processes. Proficient in Microsoft Office Suite (especially Excel), and project management software such as Procore and Smartsheet. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Preferred Skills: Experience working with general contractors and subcontractors. Familiarity with AIA documentation (e.g., G702/G703 forms). Ability to multitask and prioritize in a deadline-driven environment. Working Conditions: Primarily office-based, with occasional visits to job sites as needed. Standard office hours. Reports to: Controller About the Company: We possess the skills and expertise to handle a wide range of commercial projects, with a deep appreciation for culture and values. We adopt a customized approach by understanding our clients, their values, and their goals. We believe maintaining a positive and enthusiastic attitude is crucial for success. Whether managing major commercial projects or engaging with our team, we bring high energy and commitment. As a superintendent, you will facilitate communication, coordination, and cooperation among all project partners to achieve project completion on time, under budget, and exceeding quality expectations.

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