NYS Office of Information Technology Services
Contract Management Specialist 1 (NY HELPs) - 9276
NYS Office of Information Technology Services, Albany, New York, United States
Contract Management Specialist 1 (NY HELPs) - 9276
Job Location: New York, Albany
Pay Range Base salary $53,764.00/yr - $85,138.00/yr
Duties Description Under the direction of a Contract Management Specialist 2, SG-23, this position will support contractual functions for the Vendor Sourcing & Management Organization (VSMO) within the Office of Information Technology (ITS). Duties will include, but are not limited to, the following:
Purchase IT products and services for ITS and client agencies using existing contract vehicles
Identify appropriate contract vehicles for purchasing goods and services
Conduct Request for Quotes under state centralized contracts
Provide procurement support on Statements of Work (SOWs) by program areas and Portfolios as needed
Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases
Source PRs to Purchase Orders (PO) in the SFS
Prepare procurement records into separate procurement packages
Update ITS internal procurement tracking spreadsheets and databases
Participate in vendor meetings and manage vendor relationships
Review and process agency contract amendments and extensions as required
Develop single/sole source justifications and assess rate reasonableness
Interact with Business Services Center (BSC) on PR/PO creation
Manage software license renewal procurement process
Collaborate with ITS budget and accounts payable staff
Monitor unit shared mailboxes
Process PO change requests for submission to BSC
Provide guidance to agency program staff on contract development, approval, execution, and amendment process
Consult with ITS attorneys on contractual matters
Complete P-card purchases and reconcile charges monthly through SFS
Provide audit information to Office of the State Comptroller
Supervise staff, as assigned
Minimum Qualifications Open to NYS employees with at least one year of permanent competitive service as a Contract Management Specialist 1, G-18, or in a G-16 or higher administrative position under Section 52.6 of the Civil Service Law. Transfer may not result in an advancement of more than two salary grades.
Applicants must meet the following minimum qualifications for NY HELPS:
Position includes a traineeship opportunity; appointment will be at the appropriate level based on experience and education.
Professional experience managing contracts and related budgets, including negotiation, fiscal management, contract development, execution, and review.
Master's or higher-level degree may substitute for one year of required experience.
Contract Management Specialist level requirements:
Contract Management Specialist Trainee 1 (SG‑14): bachelor or higher degree.
Contract Management Specialist Trainee 2 (SG‑16): bachelor or higher degree and one year of required experience.
Contract Management Specialist 1, SG‑18: bachelor or higher degree and two years of required experience.
Applicants may be appointed if they are currently on the appropriate eligible list for this title or are a current NYS employee with one year or more of qualifying permanent service in a position at grade 12 or above and eligible for transfer under Section 52.6, 70.1, or 70.4.
Individuals with a bachelor’s degree and 55b/c eligibility are encouraged to apply. If applying under 55b/c status, provide a copy of the current eligibility letter. For further 55b/c information, visit https://www.cs.ny.gov/rp55/.
PCO Candidates with a score of 100 or above are also encouraged to apply.
Additional Comments ITS will not offer permanent employment unless documentation confirms U.S. work authorization on a permanent basis. The policy is not to hire F‑1 or H‑1 visa holders for permanent employment or to sponsor non‑immigrant aliens for temporary work authorization visas or permanent residence.
Some positions may require fingerprinting and up to 25 % travel or lifting up to 50 lbs.
Positions located in New York City receive an additional $3,400 downstate adjustment; Mid‑Hudson locations receive $1,650.
During the NY HELPS program, the title may be filled via a non‑competitive appointment. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non‑competitive status converted to competitive status without an examination.
Benefits of Working for NYS
Generous benefits package worth 65 % of salary
Paid holidays: 13 holidays annually
Paid vacation: up to 13 days annually
Personal leave: up to 5 days annually
Sick leave: up to 13 days annually for PEF
Professional leave: up to 3 days annually for professional development
Health Care: various affordable insurance plans; family dental and vision at no additional cost
NYS Employees’ Retirement System (ERS)
NYS Deferred Compensation
NY 529 and NY ABLE College Savings Programs; U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
And many more.
Equal Opportunity The Office of Information Technology Services is an equal opportunity employer, recognizing that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
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Pay Range Base salary $53,764.00/yr - $85,138.00/yr
Duties Description Under the direction of a Contract Management Specialist 2, SG-23, this position will support contractual functions for the Vendor Sourcing & Management Organization (VSMO) within the Office of Information Technology (ITS). Duties will include, but are not limited to, the following:
Purchase IT products and services for ITS and client agencies using existing contract vehicles
Identify appropriate contract vehicles for purchasing goods and services
Conduct Request for Quotes under state centralized contracts
Provide procurement support on Statements of Work (SOWs) by program areas and Portfolios as needed
Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases
Source PRs to Purchase Orders (PO) in the SFS
Prepare procurement records into separate procurement packages
Update ITS internal procurement tracking spreadsheets and databases
Participate in vendor meetings and manage vendor relationships
Review and process agency contract amendments and extensions as required
Develop single/sole source justifications and assess rate reasonableness
Interact with Business Services Center (BSC) on PR/PO creation
Manage software license renewal procurement process
Collaborate with ITS budget and accounts payable staff
Monitor unit shared mailboxes
Process PO change requests for submission to BSC
Provide guidance to agency program staff on contract development, approval, execution, and amendment process
Consult with ITS attorneys on contractual matters
Complete P-card purchases and reconcile charges monthly through SFS
Provide audit information to Office of the State Comptroller
Supervise staff, as assigned
Minimum Qualifications Open to NYS employees with at least one year of permanent competitive service as a Contract Management Specialist 1, G-18, or in a G-16 or higher administrative position under Section 52.6 of the Civil Service Law. Transfer may not result in an advancement of more than two salary grades.
Applicants must meet the following minimum qualifications for NY HELPS:
Position includes a traineeship opportunity; appointment will be at the appropriate level based on experience and education.
Professional experience managing contracts and related budgets, including negotiation, fiscal management, contract development, execution, and review.
Master's or higher-level degree may substitute for one year of required experience.
Contract Management Specialist level requirements:
Contract Management Specialist Trainee 1 (SG‑14): bachelor or higher degree.
Contract Management Specialist Trainee 2 (SG‑16): bachelor or higher degree and one year of required experience.
Contract Management Specialist 1, SG‑18: bachelor or higher degree and two years of required experience.
Applicants may be appointed if they are currently on the appropriate eligible list for this title or are a current NYS employee with one year or more of qualifying permanent service in a position at grade 12 or above and eligible for transfer under Section 52.6, 70.1, or 70.4.
Individuals with a bachelor’s degree and 55b/c eligibility are encouraged to apply. If applying under 55b/c status, provide a copy of the current eligibility letter. For further 55b/c information, visit https://www.cs.ny.gov/rp55/.
PCO Candidates with a score of 100 or above are also encouraged to apply.
Additional Comments ITS will not offer permanent employment unless documentation confirms U.S. work authorization on a permanent basis. The policy is not to hire F‑1 or H‑1 visa holders for permanent employment or to sponsor non‑immigrant aliens for temporary work authorization visas or permanent residence.
Some positions may require fingerprinting and up to 25 % travel or lifting up to 50 lbs.
Positions located in New York City receive an additional $3,400 downstate adjustment; Mid‑Hudson locations receive $1,650.
During the NY HELPS program, the title may be filled via a non‑competitive appointment. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non‑competitive status converted to competitive status without an examination.
Benefits of Working for NYS
Generous benefits package worth 65 % of salary
Paid holidays: 13 holidays annually
Paid vacation: up to 13 days annually
Personal leave: up to 5 days annually
Sick leave: up to 13 days annually for PEF
Professional leave: up to 3 days annually for professional development
Health Care: various affordable insurance plans; family dental and vision at no additional cost
NYS Employees’ Retirement System (ERS)
NYS Deferred Compensation
NY 529 and NY ABLE College Savings Programs; U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
And many more.
Equal Opportunity The Office of Information Technology Services is an equal opportunity employer, recognizing that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
#J-18808-Ljbffr