Texas AirSystems
Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high‑performance solutions that stand the test of time.
Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.
Opportunity In this role, the Project Coordinator will support a sales team, coordinate and track projects from beginning to end, and provide effective customer service to team members, customers and factories concerning the details of the project.
Responsibilities
Track ship dates and shipments to delivery; communicate with customers regarding updates
Maintain CRM database with bid and project information
Plan and specifications
Collaborate regularly with Parts, Service and Accounting (invoicing coordination); prepare reports regularly
Sales forecasting; backing management
Communicate effectively with team members, customers and factories concerning details of the project
Warranty administration
Order service parts
Pursue order acknowledgement
Track shipment from factory
Manage receipt and distribution of all closeout materials to customers
Installation operation and maintenance manuals – IOMs
Warranty
Startup reports
Assist with distribution and receipt of submittals
Generate, interpret and print reports and other materials
Fax, copy, enter data/orders and provide other clerical support to sales team
Required Profile
Associate’s Degree in business or related field and 3+ years’ experience in customer service, project coordination or administrative role; or 5‑7 years’ equivalent combination of education and experience
Ability to prioritize, multi‑task, deal with ambiguity and manage high volume projects
Strong PC skills in Microsoft Office 2007 including Word, Excel, PowerPoint, and Outlook
HVAC, mechanical contracting, engineering or construction industry experience a plus
Other Skills/Abilities Strategic Skills
Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story.
Operating Skills
Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.
Behavior Skills
Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals.
Personal and Interpersonal Skills
Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings.
Physical Demands While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
Equal Employment Opportunity Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.
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Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.
Opportunity In this role, the Project Coordinator will support a sales team, coordinate and track projects from beginning to end, and provide effective customer service to team members, customers and factories concerning the details of the project.
Responsibilities
Track ship dates and shipments to delivery; communicate with customers regarding updates
Maintain CRM database with bid and project information
Plan and specifications
Collaborate regularly with Parts, Service and Accounting (invoicing coordination); prepare reports regularly
Sales forecasting; backing management
Communicate effectively with team members, customers and factories concerning details of the project
Warranty administration
Order service parts
Pursue order acknowledgement
Track shipment from factory
Manage receipt and distribution of all closeout materials to customers
Installation operation and maintenance manuals – IOMs
Warranty
Startup reports
Assist with distribution and receipt of submittals
Generate, interpret and print reports and other materials
Fax, copy, enter data/orders and provide other clerical support to sales team
Required Profile
Associate’s Degree in business or related field and 3+ years’ experience in customer service, project coordination or administrative role; or 5‑7 years’ equivalent combination of education and experience
Ability to prioritize, multi‑task, deal with ambiguity and manage high volume projects
Strong PC skills in Microsoft Office 2007 including Word, Excel, PowerPoint, and Outlook
HVAC, mechanical contracting, engineering or construction industry experience a plus
Other Skills/Abilities Strategic Skills
Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story.
Operating Skills
Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.
Behavior Skills
Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals.
Personal and Interpersonal Skills
Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings.
Physical Demands While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
Equal Employment Opportunity Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.
#J-18808-Ljbffr