Prairie View A&M University
Job Title
Business Administrator II
Agency Prairie View A&M University
Department Campus Master Planning & Space Management
Proposed Minimum Salary Commensurate
Job Location Prairie View, Texas
Job Type Staff
Job Description The Business Administrator II, under general supervision, manages the full range of business activities within a campus planning and facilities management department. Duties include reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. The Business Administrator II assists with the development and management of various service contracts in support of the University. They assist in the development of standard processes for assigned areas, provides training and support regarding departmental processes and software, and assists in other areas as assigned.
The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Responsibilities Office Management
Serve as liaison between the department and other University department units. Conducts surveys of customer needs and satisfaction. Assists with tracking and submitting of annual System and State reports. Prepares space requests and space allocation requests for processing. May coordinate donor cost analysis. May conduct special investigations, program analysis, and research studies.
Assist in coordinating, reviewing, approving, or delegating preventative maintenance and deferred maintenance work-order requests in coordination with contract guidelines in coordination with the Director.
Assist in monitoring and controlling work order expenditures plan within budget guidelines and make projections using University records and industry information. Coordinates department status/committee/project meetings, prepares agendas, and organizes and tracks agenda items in coordination with the Director.
Drafts and manages correspondence and communications in coordination with the Director. Includes website updates with campus IT and social media posts. Duties include records retention, surplus & inventory control, organizing electronic files into new systems. Serves as accountability property officer. Manages cash handling activities (i.e. equipment purchasing, office supplies, etc.) specific to department office management. Serves as an approver and back-up signer of vouchers and requisitions.
Standard Operating Procedures and Campus Standards
Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative procedures. Participates in the development of department operating procedures and various campus standards.
Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.
Develops and approves schedules, priorities and standards for achieving department and University goals in coordination with the Director.
Human Resources Liaison
Initiates Position and Requisition Form for staff, and student positions and submits required hiring documents to the Office of Human Resources to get individuals employed quickly and efficiently. Participates in the hiring, supervision and training of subordinate staff and student workers.
Prepares and submits data changes, costing allocations, one-time payments, compensation changes, and promotion actions in Workday. Works with the Director and staff to identify training needs and schedule monthly continuing education sessions.
Performs other duties as assigned.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience.
Six years of related experience.
Required Knowledge, Skills & Abilities
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Special Requirements
Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience.
Job Posting Close Date
Until Filled
Required Attachments Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
#J-18808-Ljbffr
Agency Prairie View A&M University
Department Campus Master Planning & Space Management
Proposed Minimum Salary Commensurate
Job Location Prairie View, Texas
Job Type Staff
Job Description The Business Administrator II, under general supervision, manages the full range of business activities within a campus planning and facilities management department. Duties include reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data. The Business Administrator II assists with the development and management of various service contracts in support of the University. They assist in the development of standard processes for assigned areas, provides training and support regarding departmental processes and software, and assists in other areas as assigned.
The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Responsibilities Office Management
Serve as liaison between the department and other University department units. Conducts surveys of customer needs and satisfaction. Assists with tracking and submitting of annual System and State reports. Prepares space requests and space allocation requests for processing. May coordinate donor cost analysis. May conduct special investigations, program analysis, and research studies.
Assist in coordinating, reviewing, approving, or delegating preventative maintenance and deferred maintenance work-order requests in coordination with contract guidelines in coordination with the Director.
Assist in monitoring and controlling work order expenditures plan within budget guidelines and make projections using University records and industry information. Coordinates department status/committee/project meetings, prepares agendas, and organizes and tracks agenda items in coordination with the Director.
Drafts and manages correspondence and communications in coordination with the Director. Includes website updates with campus IT and social media posts. Duties include records retention, surplus & inventory control, organizing electronic files into new systems. Serves as accountability property officer. Manages cash handling activities (i.e. equipment purchasing, office supplies, etc.) specific to department office management. Serves as an approver and back-up signer of vouchers and requisitions.
Standard Operating Procedures and Campus Standards
Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative procedures. Participates in the development of department operating procedures and various campus standards.
Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.
Develops and approves schedules, priorities and standards for achieving department and University goals in coordination with the Director.
Human Resources Liaison
Initiates Position and Requisition Form for staff, and student positions and submits required hiring documents to the Office of Human Resources to get individuals employed quickly and efficiently. Participates in the hiring, supervision and training of subordinate staff and student workers.
Prepares and submits data changes, costing allocations, one-time payments, compensation changes, and promotion actions in Workday. Works with the Director and staff to identify training needs and schedule monthly continuing education sessions.
Performs other duties as assigned.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience.
Six years of related experience.
Required Knowledge, Skills & Abilities
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Special Requirements
Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience.
Job Posting Close Date
Until Filled
Required Attachments Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
#J-18808-Ljbffr