City of Clearwater, FL
Contracts & Procurement Specialist
City of Clearwater, FL, Clearwater, Florida, United States, 34623
ENTRY SALARY: $ 48,673.30
POSITION OPEN UNTIL FILLED
Under general direction, the Contracts & Procurement Specialist performs secretarial, clerical, and office work in the administration of contracts for architectural, engineering, and construction projects for the City of Clearwater.
Current recruitment is for our General Support Services Department.
Essential Functions
Prepares, distributes, maintains, and publishes documents supporting the construction process of various Engineering projects; assists with the procurement of qualified bidders and coordinates the various Project Managers, finance department, and legal department.
Reviews, researches, and processes invoices for engineering and construction projects with assistance from Managers and various departments as necessary.
Tracks, researches, and provides payment information to various departments as necessary.
Compiles, prepares, and maintains project contract schedules; reviews, monitors, and evaluates contract documents for compliance with City and legal requirements; ensures all contractors are properly licensed, insured, and perform work to meet State Statutes.
Develops and implements procedures to satisfy contract requirements; trains, facilitates and mentors department staff on their implementation.
Assists, supports, and helps Project Managers with pre-bid meetings, progress meetings, and requests for information; attends bid openings and records bids; prepares contract documents for inclusion with Council agenda items and subsequent execution by contractors.
Provides document control for City projects during bid and construction phases.
Coordinates, organizes, and monitors signed contract documents and public construction bonds for execution by the City.
Assists in ensuring fulfillment of contractual obligations by architects, engineers, and contractors; provides administrative, clerical, and technical support monitoring RFPs, contracts, and other required documents.
Researches, investigates, and assists with contractual problems and administrative matters for the Project Managers, Assistant Director, and other department managers.
Interprets and applies pertinent State, County and City rules, regulations, policies and procedures; coordinates legal department's review, evaluation, and approval of special projects.
Attends, engages, and participates in meetings that support the project process; handles pre-bid meetings, qualification meetings, pre-construction meetings, and general construction progress meetings.
Performs customer service and other duties as assigned.
Licenses, Certifications, and Equipment:
A valid State driver's license is required.
Education and Experience:
High School Diploma, High School Equivalency Diploma or G.E.D. Certificate PLUS two (2) years experience coordinating construction projects, performing legal research, purchasing, contract administration, or related work; OR an equivalent combination of education, training, and experience may be considered.
NOTE: Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. City of Clearwater will not sponsor employment visas (e.g., H-1B, or any other work authorization status).
Knowledge of
City Contract requirements
Purchasing guidelines
Contract specifications and documentation of construction milestones
City specifications for building streets and sidewalks, sanitary and storm sewers, gas, and general public works construction
Office practices, procedures, and equipment
Record keeping, report preparation, filing methods, and records
General office policies and procedures; computers and general office equipment
Skill in
Administering contracts in various stages
Meeting defined deadlines for contract and construction initiation and completion
Maintaining complex records and preparing detailed reports
Completing tasks given both orally and in writing
Maintaining detailed files and records
Establishing and maintaining relationships with Project Managers, consultants, contractors, and the general public
Operating a computer and related software
#J-18808-Ljbffr
POSITION OPEN UNTIL FILLED
Under general direction, the Contracts & Procurement Specialist performs secretarial, clerical, and office work in the administration of contracts for architectural, engineering, and construction projects for the City of Clearwater.
Current recruitment is for our General Support Services Department.
Essential Functions
Prepares, distributes, maintains, and publishes documents supporting the construction process of various Engineering projects; assists with the procurement of qualified bidders and coordinates the various Project Managers, finance department, and legal department.
Reviews, researches, and processes invoices for engineering and construction projects with assistance from Managers and various departments as necessary.
Tracks, researches, and provides payment information to various departments as necessary.
Compiles, prepares, and maintains project contract schedules; reviews, monitors, and evaluates contract documents for compliance with City and legal requirements; ensures all contractors are properly licensed, insured, and perform work to meet State Statutes.
Develops and implements procedures to satisfy contract requirements; trains, facilitates and mentors department staff on their implementation.
Assists, supports, and helps Project Managers with pre-bid meetings, progress meetings, and requests for information; attends bid openings and records bids; prepares contract documents for inclusion with Council agenda items and subsequent execution by contractors.
Provides document control for City projects during bid and construction phases.
Coordinates, organizes, and monitors signed contract documents and public construction bonds for execution by the City.
Assists in ensuring fulfillment of contractual obligations by architects, engineers, and contractors; provides administrative, clerical, and technical support monitoring RFPs, contracts, and other required documents.
Researches, investigates, and assists with contractual problems and administrative matters for the Project Managers, Assistant Director, and other department managers.
Interprets and applies pertinent State, County and City rules, regulations, policies and procedures; coordinates legal department's review, evaluation, and approval of special projects.
Attends, engages, and participates in meetings that support the project process; handles pre-bid meetings, qualification meetings, pre-construction meetings, and general construction progress meetings.
Performs customer service and other duties as assigned.
Licenses, Certifications, and Equipment:
A valid State driver's license is required.
Education and Experience:
High School Diploma, High School Equivalency Diploma or G.E.D. Certificate PLUS two (2) years experience coordinating construction projects, performing legal research, purchasing, contract administration, or related work; OR an equivalent combination of education, training, and experience may be considered.
NOTE: Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. City of Clearwater will not sponsor employment visas (e.g., H-1B, or any other work authorization status).
Knowledge of
City Contract requirements
Purchasing guidelines
Contract specifications and documentation of construction milestones
City specifications for building streets and sidewalks, sanitary and storm sewers, gas, and general public works construction
Office practices, procedures, and equipment
Record keeping, report preparation, filing methods, and records
General office policies and procedures; computers and general office equipment
Skill in
Administering contracts in various stages
Meeting defined deadlines for contract and construction initiation and completion
Maintaining complex records and preparing detailed reports
Completing tasks given both orally and in writing
Maintaining detailed files and records
Establishing and maintaining relationships with Project Managers, consultants, contractors, and the general public
Operating a computer and related software
#J-18808-Ljbffr