MK Search
Our client is seeking a detail-oriented and proactive
Construction Administrator
to support their development and construction teams. Reporting to senior leadership, this role plays a key part in ensuring efficient project execution by managing administrative functions, coordinating with internal departments, and overseeing documentation and draw processes. You will serve as a central point of contact across development, construction, accounting, and finance functions to ensure that projects progress smoothly, on time, and on budget. Key Responsibilities: Assemble and submit monthly project draw requests, ensuring inclusion of all necessary documentation such as invoices, lien waivers, and requisition forms. Liaise with internal project managers, accounting teams, and external financing partners to track payments and resolve funding issues. Maintain and update project budgets, manage change order logs, and contribute to cost reporting. Review contractor invoices and applications for payment to ensure compliance with contracts and internal controls. Support project leads in maintaining accurate cost tracking and producing periodic financial reports. Assist with contract preparation, amendment processing, and maintaining agreement logs. Monitor certificate of insurance compliance and track contractual deliverables. Process administrative documentation, including pay applications, change documentation, and compliance forms. Maintain organized digital project files, including permits, plans, contracts, and correspondence. Ensure that documentation adheres to internal control policies and is easily accessible. Prepare materials for team meetings and project reporting reviews. Assist in managing workflows via project tracking software. Help facilitate team meetings, manage document templates, and coordinate reporting schedules. Support leadership with platform and process enhancements, ensuring team-wide adherence to internal systems and protocols. Qualifications: 5+ years of experience in development, construction, or project administration. Proficiency in Microsoft Excel, Yardi, and property/project management software Familiarity with construction draw processes, lender requisitions, and AIA documentation. Strong written and verbal communication skills with the ability to collaborate across teams and departments. Demonstrated ability to manage multiple priorities in a fast-paced project environment. Experience in contract administration and budget tracking preferred. Highly organized and detail-oriented with a proactive and collaborative mindset. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Project Management, Administrative, and Finance Industries Construction Referrals increase your chances of interviewing at MK Search by 2x Sign in to set job alerts for “Construction Administrator” roles.
Houston, TX $60,000.00-$72,000.00 2 weeks ago Houston, TX $140,000.00-$160,000.00 1 week ago Houston, TX $80,000.00-$110,000.00 1 week ago Houston, TX $55,000.00-$60,000.00 2 months ago Houston, TX $100,000.00-$160,000.00 2 months ago Houston, TX $125,000.00-$150,000.00 3 weeks ago Houston, TX $150,000.00-$180,000.00 18 hours ago Houston, TX $100,000.00-$210,000.00 1 month ago Houston, TX $117,000.00-$122,000.00 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Construction Administrator
to support their development and construction teams. Reporting to senior leadership, this role plays a key part in ensuring efficient project execution by managing administrative functions, coordinating with internal departments, and overseeing documentation and draw processes. You will serve as a central point of contact across development, construction, accounting, and finance functions to ensure that projects progress smoothly, on time, and on budget. Key Responsibilities: Assemble and submit monthly project draw requests, ensuring inclusion of all necessary documentation such as invoices, lien waivers, and requisition forms. Liaise with internal project managers, accounting teams, and external financing partners to track payments and resolve funding issues. Maintain and update project budgets, manage change order logs, and contribute to cost reporting. Review contractor invoices and applications for payment to ensure compliance with contracts and internal controls. Support project leads in maintaining accurate cost tracking and producing periodic financial reports. Assist with contract preparation, amendment processing, and maintaining agreement logs. Monitor certificate of insurance compliance and track contractual deliverables. Process administrative documentation, including pay applications, change documentation, and compliance forms. Maintain organized digital project files, including permits, plans, contracts, and correspondence. Ensure that documentation adheres to internal control policies and is easily accessible. Prepare materials for team meetings and project reporting reviews. Assist in managing workflows via project tracking software. Help facilitate team meetings, manage document templates, and coordinate reporting schedules. Support leadership with platform and process enhancements, ensuring team-wide adherence to internal systems and protocols. Qualifications: 5+ years of experience in development, construction, or project administration. Proficiency in Microsoft Excel, Yardi, and property/project management software Familiarity with construction draw processes, lender requisitions, and AIA documentation. Strong written and verbal communication skills with the ability to collaborate across teams and departments. Demonstrated ability to manage multiple priorities in a fast-paced project environment. Experience in contract administration and budget tracking preferred. Highly organized and detail-oriented with a proactive and collaborative mindset. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Project Management, Administrative, and Finance Industries Construction Referrals increase your chances of interviewing at MK Search by 2x Sign in to set job alerts for “Construction Administrator” roles.
Houston, TX $60,000.00-$72,000.00 2 weeks ago Houston, TX $140,000.00-$160,000.00 1 week ago Houston, TX $80,000.00-$110,000.00 1 week ago Houston, TX $55,000.00-$60,000.00 2 months ago Houston, TX $100,000.00-$160,000.00 2 months ago Houston, TX $125,000.00-$150,000.00 3 weeks ago Houston, TX $150,000.00-$180,000.00 18 hours ago Houston, TX $100,000.00-$210,000.00 1 month ago Houston, TX $117,000.00-$122,000.00 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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