Lockton
Executive Assistant
Join to apply for the
Executive Assistant
role at
Lockton .
The Executive Assistant is a proactive, detail-oriented and tech‑savvy position, providing support to Producers. The ideal candidate will thrive in a fast‑paced environment and play a critical role in enabling productivity, handling confidential team information, and enhancing team coordination.
Your Responsibilities
Proactively monitor the Producer’s inbox, prioritizing emails and responding on behalf of the Producer when appropriate.
Flag important emails and coordinate timely follow‑up, in particular items that require immediate attention.
Maintain calendars and schedule meetings and appointments as requested.
Prepare agendas, compile necessary documents and ensure the Producer is well prepared for meetings. Collect action items following meetings and drive action for applicable items.
Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary.
Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations.
Arrange all phases of travel for Producers; maintain records, itineraries, and travel credits.
Communication and Correspondence
Lead weekly 1:1 meetings with Producer and applicable team members by preparing agenda inclusive of items to coordinate upcoming schedules, projects in progress, client requests, prospect requests and other items as needed by the Producer.
Maintain project tracking of key initiatives / projects in progress and communicate status updates on a regular basis.
Act as a point of contact between the Producer and internal / external stakeholders.
Ensure clear and timely communication and manage any urgent requests or issues that arise.
Professionally communicate and build relationships with internal / external stakeholders as an extension of the Producer brand.
Draft, review and proofread high‑quality communications including emails, memos, reports and presentations.
Manage “Lockton Wins” announcements for Producer new business.
Event Support
Organize and support events by preparing agendas, coordinating attendance, vetting and securing vendors, curating marketing materials and supporting post‑event follow‑up activities.
Support conferences by completing registration, conducting prospect research, scheduling meetings, organizing travel / logistics, and curating any applicable marketing materials.
Provide on‑site support for the event as requested.
Coordinate non‑profit / board responsibilities as requested (i.e., agendas, RSVPs to meetings, etc.).
Book of Business / Administrative Support
Maintain client/prospect database and reports in Salesforce.
Review accounts receivable on a monthly basis and coordinate with account teams on any receivables over 60 days.
Responsible for accounting related activities such as receipt collection, expense report submission, credit card billing reconciliation, bill pay, taxes coordination and review of capital accounts and statements.
Create and maintain files of correspondence and other records, processing files for dead storage, as necessary.
Take a proactive approach to understanding client profiles, preferences and touchpoints.
Prepare and/or review a variety of client correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation.
Coordinate with Producer and associate teams to complete assignments / projects including RFPs, client renewal / pre‑renewal documents, prospect presentations, etc.
Support Producer marketing initiatives (i.e., LinkedIn, newsletters, etc.).
Curate and coordinate logistics for client gifts, team appreciation outings and other touchpoints for internal / external stakeholders.
Other Duties
Perform other work‑related duties as assigned.
Qualifications
Bachelor’s degree in a business‑related program or equivalent education and/or experience preferred.
A minimum of three to five years of previous administrative and/or sales support experience.
Proficiency in the use of Microsoft Office suite.
Strong attention to detail required.
Must have strong verbal, written, and interpersonal skills to interact with clients, project team members, and associates at all levels of responsibility, representing Lockton in the highest professional manner.
Exceptional organizational and time management skills to prioritize workload and meet deadlines.
Must be results‑oriented with the ability to be adaptable and proactive.
Must be able to handle confidential information with discretion and trust.
Ability to comply with all company policies and procedures, proactively protecting the confidentiality of client and company information.
Must have the ability to work independently and use good judgment in recognizing scope of authority and urgency.
Demonstrated ability to follow through promptly on tasks to their completion.
Legally able to work in the United States.
This position may be eligible for annual discretionary bonus consideration.
Benefits Lockton offers a competitive benefits package which includes medical, dental, vision, 401(k) plus match, life, salary continuation, long‑term disability, wellness program, flexible spending accounts, legal benefit, identity theft protection, accident insurance, critical illness, hospital indemnity, pet insurance, and mental health benefits.
PLEASE NOTE‑ The salary range below is an estimate. The salary offered may vary depending on the candidate’s geographic location, job‑related knowledge, experience, education, certifications, and skills.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Insurance
#J-18808-Ljbffr
Executive Assistant
role at
Lockton .
The Executive Assistant is a proactive, detail-oriented and tech‑savvy position, providing support to Producers. The ideal candidate will thrive in a fast‑paced environment and play a critical role in enabling productivity, handling confidential team information, and enhancing team coordination.
Your Responsibilities
Proactively monitor the Producer’s inbox, prioritizing emails and responding on behalf of the Producer when appropriate.
Flag important emails and coordinate timely follow‑up, in particular items that require immediate attention.
Maintain calendars and schedule meetings and appointments as requested.
Prepare agendas, compile necessary documents and ensure the Producer is well prepared for meetings. Collect action items following meetings and drive action for applicable items.
Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary.
Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations.
Arrange all phases of travel for Producers; maintain records, itineraries, and travel credits.
Communication and Correspondence
Lead weekly 1:1 meetings with Producer and applicable team members by preparing agenda inclusive of items to coordinate upcoming schedules, projects in progress, client requests, prospect requests and other items as needed by the Producer.
Maintain project tracking of key initiatives / projects in progress and communicate status updates on a regular basis.
Act as a point of contact between the Producer and internal / external stakeholders.
Ensure clear and timely communication and manage any urgent requests or issues that arise.
Professionally communicate and build relationships with internal / external stakeholders as an extension of the Producer brand.
Draft, review and proofread high‑quality communications including emails, memos, reports and presentations.
Manage “Lockton Wins” announcements for Producer new business.
Event Support
Organize and support events by preparing agendas, coordinating attendance, vetting and securing vendors, curating marketing materials and supporting post‑event follow‑up activities.
Support conferences by completing registration, conducting prospect research, scheduling meetings, organizing travel / logistics, and curating any applicable marketing materials.
Provide on‑site support for the event as requested.
Coordinate non‑profit / board responsibilities as requested (i.e., agendas, RSVPs to meetings, etc.).
Book of Business / Administrative Support
Maintain client/prospect database and reports in Salesforce.
Review accounts receivable on a monthly basis and coordinate with account teams on any receivables over 60 days.
Responsible for accounting related activities such as receipt collection, expense report submission, credit card billing reconciliation, bill pay, taxes coordination and review of capital accounts and statements.
Create and maintain files of correspondence and other records, processing files for dead storage, as necessary.
Take a proactive approach to understanding client profiles, preferences and touchpoints.
Prepare and/or review a variety of client correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation.
Coordinate with Producer and associate teams to complete assignments / projects including RFPs, client renewal / pre‑renewal documents, prospect presentations, etc.
Support Producer marketing initiatives (i.e., LinkedIn, newsletters, etc.).
Curate and coordinate logistics for client gifts, team appreciation outings and other touchpoints for internal / external stakeholders.
Other Duties
Perform other work‑related duties as assigned.
Qualifications
Bachelor’s degree in a business‑related program or equivalent education and/or experience preferred.
A minimum of three to five years of previous administrative and/or sales support experience.
Proficiency in the use of Microsoft Office suite.
Strong attention to detail required.
Must have strong verbal, written, and interpersonal skills to interact with clients, project team members, and associates at all levels of responsibility, representing Lockton in the highest professional manner.
Exceptional organizational and time management skills to prioritize workload and meet deadlines.
Must be results‑oriented with the ability to be adaptable and proactive.
Must be able to handle confidential information with discretion and trust.
Ability to comply with all company policies and procedures, proactively protecting the confidentiality of client and company information.
Must have the ability to work independently and use good judgment in recognizing scope of authority and urgency.
Demonstrated ability to follow through promptly on tasks to their completion.
Legally able to work in the United States.
This position may be eligible for annual discretionary bonus consideration.
Benefits Lockton offers a competitive benefits package which includes medical, dental, vision, 401(k) plus match, life, salary continuation, long‑term disability, wellness program, flexible spending accounts, legal benefit, identity theft protection, accident insurance, critical illness, hospital indemnity, pet insurance, and mental health benefits.
PLEASE NOTE‑ The salary range below is an estimate. The salary offered may vary depending on the candidate’s geographic location, job‑related knowledge, experience, education, certifications, and skills.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Insurance
#J-18808-Ljbffr