City of Arkansas City
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Job Purpose and Objectives Responsible for leading the planning, design, procurement and delivery of municipal capital and operational projects from concept to completion for Arkansas City.
Supervisory/Management Responsibilities Supervision Received:
Works under the general guidance and direction of City Manager
Supervision Exercised:
Provides project leadership to interdepartmental teams, consultants and contractors
Commitment to Mission and Organization Values It is each employee’s commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants. These values should form the basis for interactions with the general public, with other agencies and with each other.
Mission The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.
Statement of Organizational Values We value
Professional Ethics , which includes:
Honesty
Compassion
Fairness
Confidentiality
Reliability
Stewardship of resources
Respectfulness
Non-discriminatory behavior
Professionalism & personal courtesy
We value
Commitment to Citizens through Customer Service , which includes:
Courteous interaction with the public
Pride & ownership
Programs that address citizen needs
A sense of urgency and responsiveness
A service-oriented approach to patrons
Listening as well as hearing
We value
Commitment to Excellence , which includes:
An ability to see the big picture
A sense of pride
A commitment to employee knowledge
Employee professionalism
Accountability
Teamwork
Protection of health, safety & public welfare
A willingness to embrace change
A commitment to organizational goals
Clear communication
Job Competencies: Essential Functions Job duties and responsibilities are essential to business needs and may be added, deleted, or changed at management’s discretion. Schedule and shift assignments and work location may be changed as required by business necessity.
Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals
Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion
Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation
Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out
Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules
Manages the City’s Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards
Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project delivery
Serves as the City’s point of contact to KDOT District 5 and for all KDOT permit approvals
Coordinates with consultants, contractors, utilities and regulatory agencies to resolve field conflicts and ensures compliance with local, state and federal standards
Prepares and delivers project briefings and reports for the City Manager, CIP Committee and City Commission
Assists in developing and tracking project budgets within the City’s Capital Improvement Program
Works with Finance and the City Manager’s Office to ensure fiscal accountability, proper coding and compliance with funding requirements
Seeks, applies for and administers grant-funded projects ensuring compliance, reimbursement and timely reporting
Oversees specialized programs such as bridge inspections, stormwater management, fleet and asset management and Title VI compliance
Maintains comprehensive project documentation including environmental clearances, ROW, bonding, permits and billing records
Plans and facilitates public meetings, briefings and outreach to maintain transparency and build community trust
Coordinates with the Communications Office on public notices, press releases and responses to citizen inquiries
Captures lessons learned and improves internal PM templates, procedures and tools
Mentors staff, fosters collaboration and promotes a culture of safety, accountability, sustainability and innovation
Enforces and maintains compliance with all federal, state and local laws and ordinances
Complies with all organizational and departmental policies and procedures
Operates all job-related equipment, machinery, tools and other aids as required or needed
Protects and maintains any confidential information you have access to, whether oral, written, or electronic
Consistent attention and commitment to safety
Meaningful and sustained commitment to work well with others by treating everyone with dignity, respect, consideration and civility on a regular and consistent basis
Attending work on a regular and consistent basis
Performs other duties as assigned or deemed necessary
Position Requirements and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements
High school diploma or other equivalent
Bachelor’s Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field
Three years of experience managing public infrastructure, construction or capital projects
Certifications / Licenses
Valid Driver’s License with safe driving record
PMP, CCM or PE (Kansas) Certifications preferred
Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire
Skills/Knowledge/Abilities
Knowledge of principles and practices of public-sector project and construction management
Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines
Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures
Skilled in project management software and financial tracking dashboards
Working knowledge of municipal budgeting, CIP planning and multi-year financial forecasting
Understanding of contracting, cost estimating, scheduling, risk management and value engineering
Excellent time management skills and ability to multi-task and prioritize work
Ability to fulfill all duties with minimal supervision and to work independently
Assess situations rapidly and make logical decisions in a timely manner
Analyze facts and exercise sound judgment
Ability to effectively manage projects and multiple priorities simultaneously
Strong written and verbal communication skills
Problem solving and critical thinking skills
Strong math, spelling, computer, and calculator abilities
Ability to communicate in a professional, calm and courteous manner with the general public and employees
Attention to detail
Work Environment and Physical Demands The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must meet Level 2 in Department of Labor’s Dictionary of Titles – Light Work exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently. Required walking or standing to a significant degree; or requires sitting most of the time but entails pushing and/or pulling of arm or leg controls. Involves walking, sitting, standing, climbing, stooping, crawling, kneeling, and stretching as required. May also require long periods of looking overhead.
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Job Purpose and Objectives Responsible for leading the planning, design, procurement and delivery of municipal capital and operational projects from concept to completion for Arkansas City.
Supervisory/Management Responsibilities Supervision Received:
Works under the general guidance and direction of City Manager
Supervision Exercised:
Provides project leadership to interdepartmental teams, consultants and contractors
Commitment to Mission and Organization Values It is each employee’s commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants. These values should form the basis for interactions with the general public, with other agencies and with each other.
Mission The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.
Statement of Organizational Values We value
Professional Ethics , which includes:
Honesty
Compassion
Fairness
Confidentiality
Reliability
Stewardship of resources
Respectfulness
Non-discriminatory behavior
Professionalism & personal courtesy
We value
Commitment to Citizens through Customer Service , which includes:
Courteous interaction with the public
Pride & ownership
Programs that address citizen needs
A sense of urgency and responsiveness
A service-oriented approach to patrons
Listening as well as hearing
We value
Commitment to Excellence , which includes:
An ability to see the big picture
A sense of pride
A commitment to employee knowledge
Employee professionalism
Accountability
Teamwork
Protection of health, safety & public welfare
A willingness to embrace change
A commitment to organizational goals
Clear communication
Job Competencies: Essential Functions Job duties and responsibilities are essential to business needs and may be added, deleted, or changed at management’s discretion. Schedule and shift assignments and work location may be changed as required by business necessity.
Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals
Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion
Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation
Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out
Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules
Manages the City’s Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards
Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project delivery
Serves as the City’s point of contact to KDOT District 5 and for all KDOT permit approvals
Coordinates with consultants, contractors, utilities and regulatory agencies to resolve field conflicts and ensures compliance with local, state and federal standards
Prepares and delivers project briefings and reports for the City Manager, CIP Committee and City Commission
Assists in developing and tracking project budgets within the City’s Capital Improvement Program
Works with Finance and the City Manager’s Office to ensure fiscal accountability, proper coding and compliance with funding requirements
Seeks, applies for and administers grant-funded projects ensuring compliance, reimbursement and timely reporting
Oversees specialized programs such as bridge inspections, stormwater management, fleet and asset management and Title VI compliance
Maintains comprehensive project documentation including environmental clearances, ROW, bonding, permits and billing records
Plans and facilitates public meetings, briefings and outreach to maintain transparency and build community trust
Coordinates with the Communications Office on public notices, press releases and responses to citizen inquiries
Captures lessons learned and improves internal PM templates, procedures and tools
Mentors staff, fosters collaboration and promotes a culture of safety, accountability, sustainability and innovation
Enforces and maintains compliance with all federal, state and local laws and ordinances
Complies with all organizational and departmental policies and procedures
Operates all job-related equipment, machinery, tools and other aids as required or needed
Protects and maintains any confidential information you have access to, whether oral, written, or electronic
Consistent attention and commitment to safety
Meaningful and sustained commitment to work well with others by treating everyone with dignity, respect, consideration and civility on a regular and consistent basis
Attending work on a regular and consistent basis
Performs other duties as assigned or deemed necessary
Position Requirements and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements
High school diploma or other equivalent
Bachelor’s Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field
Three years of experience managing public infrastructure, construction or capital projects
Certifications / Licenses
Valid Driver’s License with safe driving record
PMP, CCM or PE (Kansas) Certifications preferred
Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire
Skills/Knowledge/Abilities
Knowledge of principles and practices of public-sector project and construction management
Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines
Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures
Skilled in project management software and financial tracking dashboards
Working knowledge of municipal budgeting, CIP planning and multi-year financial forecasting
Understanding of contracting, cost estimating, scheduling, risk management and value engineering
Excellent time management skills and ability to multi-task and prioritize work
Ability to fulfill all duties with minimal supervision and to work independently
Assess situations rapidly and make logical decisions in a timely manner
Analyze facts and exercise sound judgment
Ability to effectively manage projects and multiple priorities simultaneously
Strong written and verbal communication skills
Problem solving and critical thinking skills
Strong math, spelling, computer, and calculator abilities
Ability to communicate in a professional, calm and courteous manner with the general public and employees
Attention to detail
Work Environment and Physical Demands The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must meet Level 2 in Department of Labor’s Dictionary of Titles – Light Work exerting up to 20 pounds of force occasionally, and up to 10 pounds of force frequently. Required walking or standing to a significant degree; or requires sitting most of the time but entails pushing and/or pulling of arm or leg controls. Involves walking, sitting, standing, climbing, stooping, crawling, kneeling, and stretching as required. May also require long periods of looking overhead.
#J-18808-Ljbffr