ZGF Architects
Overview
ZGF is seeking a
Project Administrator
to join our team in our
New York
office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator. As
Project Administrator , you will support project teams and the administration of project documentation and processes. Responsibilities
Work collaboratively with project teams, other project administrators, and firm leadership Prepare, process and track all project-related documents (including fee proposals, contract changes, document releases, payment applications and certificates of substantial completion) Route Submittals, RFIs and other documents for issuance and maintain accurate logs Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.) Set up and maintain project files Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint Schedule and arrange project meetings, including room setup, food and beverage coordination and conference room cleanup Arrange domestic and international travel and associated logistics Accurately route and handle incoming and outgoing calls, email and shipments Assist with general office and front desk duties to support the administration team, leadership, and office Qualifications
Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred) Meticulous organizational and filing skills Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization Able to work independently and efficiently in a deadline-driven environment Adept at meeting daily work requirements while maintaining effective work relationships with team members Articulate with superb written and verbal communication skills, including spelling, grammar and typing abilities Ability to work in multiple computer programs simultaneously Proficiency in Microsoft Office Suite required Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus Demonstrated aptitude for learning new software Knowledge of architectural/engineering terminology desired Base Salary Range
$64,000/yr - $87,000/yr depending on skills and experience. Benefits and Workplace
ZGF employees enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs. Apply With
Resume Important Information
We know that great projects take more than a design team to become a reality. This role may involve interacting with personnel from various disciplines. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates. If you're ready to contribute to meaningful work, please submit your cover letter and resume online. Legal and Equal Opportunity Statements
Invitation for Job Applicants to Self-Identify as a U.S. Veteran and Disability information content is included for compliance purposes. This information is collected voluntarily and is not used in decisions about employment. We are an equal opportunity employer and celebrate the unique qualities and perspectives that each individual brings to our team. Applications from all qualified individuals are welcome.
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ZGF is seeking a
Project Administrator
to join our team in our
New York
office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator. As
Project Administrator , you will support project teams and the administration of project documentation and processes. Responsibilities
Work collaboratively with project teams, other project administrators, and firm leadership Prepare, process and track all project-related documents (including fee proposals, contract changes, document releases, payment applications and certificates of substantial completion) Route Submittals, RFIs and other documents for issuance and maintain accurate logs Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.) Set up and maintain project files Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint Schedule and arrange project meetings, including room setup, food and beverage coordination and conference room cleanup Arrange domestic and international travel and associated logistics Accurately route and handle incoming and outgoing calls, email and shipments Assist with general office and front desk duties to support the administration team, leadership, and office Qualifications
Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred) Meticulous organizational and filing skills Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization Able to work independently and efficiently in a deadline-driven environment Adept at meeting daily work requirements while maintaining effective work relationships with team members Articulate with superb written and verbal communication skills, including spelling, grammar and typing abilities Ability to work in multiple computer programs simultaneously Proficiency in Microsoft Office Suite required Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus Demonstrated aptitude for learning new software Knowledge of architectural/engineering terminology desired Base Salary Range
$64,000/yr - $87,000/yr depending on skills and experience. Benefits and Workplace
ZGF employees enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs. Apply With
Resume Important Information
We know that great projects take more than a design team to become a reality. This role may involve interacting with personnel from various disciplines. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates. If you're ready to contribute to meaningful work, please submit your cover letter and resume online. Legal and Equal Opportunity Statements
Invitation for Job Applicants to Self-Identify as a U.S. Veteran and Disability information content is included for compliance purposes. This information is collected voluntarily and is not used in decisions about employment. We are an equal opportunity employer and celebrate the unique qualities and perspectives that each individual brings to our team. Applications from all qualified individuals are welcome.
#J-18808-Ljbffr