Maricopa Community College district
Administrative Specialist Sr (Behavioral Sciences Div.)
Maricopa Community College district, Phoenix, Arizona, United States, 85003
Administrative Specialist Senior (Behavioral Sciences Division)
Location:
Paradise Valley Community College
Salary:
$19.26 - $25.04 per hour DOE
Work Schedule:
Monday-Friday 8:00-5:00 Academic Year; Monday-Thursday 7:00-6:00 Summer; Remote work in accordance with Maricopa policy.
Job Summary Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who will provide advanced administrative office support and program coordination activities for the Behavioral Sciences Division. This in-person position requires an on-campus presence.
Our ideal candidate has strong customer service skills to support students, faculty, and community members. The qualified person has experience working with a diverse population and will act as the first point of in-person/on-campus contact for the Behavioral Sciences Division. The candidate should possess the ability to solve problems and resolve issues independently, or direct requests to the appropriate resources when necessary. The candidate should be comfortable using technology such as Google Workspace and be willing to learn other internal online systems.
At the time of application, a cover letter in addition to the resume is required. Applications without both documents attached will not be considered.
Essential Functions 40% Provides administrative support by performing the following duties: composes documents, maintains financial and academic records/files, maintains master calendar for division; provides office reception; manages phone system; assists with student registration and with the planning and implementation of various divisional events/programs and services including intercampus collaborations; monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders supplies; creates purchase orders and requisitions; tracks expenditures; and assists with budget preparation, monitoring and maintenance.
30% Supports residential and adjunct Behavior Science faculty by accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer related and copier support; preparing and maintaining confidential personnel and payroll records; ensuring currency of faculty certification; assisting with faculty orientation; and developing divisional promotional materials.
20% Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures. Participates in division meetings and records and distributes minutes. Assists students with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of potential Federal Work Study student(s).
10% Performs other assigned duties which are commensurate to grade level of position.
Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR an equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
Two (2) or more years' experience in an advanced administrative position.
Office experience in a higher education or public institution.
Experience working with a diverse population.
One or more years' experience with Google Suite and/or Microsoft Suite.
One or more years' experience as a lead worker or overseeing a program.
Special Working Conditions
May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving.
Travel to campus during interview/selection process will be at candidate's own expense.
MCCCD does not sponsor individuals for any type of work visas.
Will be required to travel or be assigned to all MCCCD locations.
May require travel or work at the Black Mountain campus.
May require numerous evenings or weekends.
May require prolonged periods of standing, sitting and viewing a computer screen.
May be required to lift or carry up to 25 lbs.
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full‑Time or part‑time; include adjunct or associate professor (must include number of hours worked, contact hours or load).
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties for each position held, and name of employer for each position.
Three professional references, preferably current and/or former supervisors If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Open until filled. First Review on Friday, October 3, 2025. Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972 states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
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Paradise Valley Community College
Salary:
$19.26 - $25.04 per hour DOE
Work Schedule:
Monday-Friday 8:00-5:00 Academic Year; Monday-Thursday 7:00-6:00 Summer; Remote work in accordance with Maricopa policy.
Job Summary Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who will provide advanced administrative office support and program coordination activities for the Behavioral Sciences Division. This in-person position requires an on-campus presence.
Our ideal candidate has strong customer service skills to support students, faculty, and community members. The qualified person has experience working with a diverse population and will act as the first point of in-person/on-campus contact for the Behavioral Sciences Division. The candidate should possess the ability to solve problems and resolve issues independently, or direct requests to the appropriate resources when necessary. The candidate should be comfortable using technology such as Google Workspace and be willing to learn other internal online systems.
At the time of application, a cover letter in addition to the resume is required. Applications without both documents attached will not be considered.
Essential Functions 40% Provides administrative support by performing the following duties: composes documents, maintains financial and academic records/files, maintains master calendar for division; provides office reception; manages phone system; assists with student registration and with the planning and implementation of various divisional events/programs and services including intercampus collaborations; monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders supplies; creates purchase orders and requisitions; tracks expenditures; and assists with budget preparation, monitoring and maintenance.
30% Supports residential and adjunct Behavior Science faculty by accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer related and copier support; preparing and maintaining confidential personnel and payroll records; ensuring currency of faculty certification; assisting with faculty orientation; and developing divisional promotional materials.
20% Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures. Participates in division meetings and records and distributes minutes. Assists students with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of potential Federal Work Study student(s).
10% Performs other assigned duties which are commensurate to grade level of position.
Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR an equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
Two (2) or more years' experience in an advanced administrative position.
Office experience in a higher education or public institution.
Experience working with a diverse population.
One or more years' experience with Google Suite and/or Microsoft Suite.
One or more years' experience as a lead worker or overseeing a program.
Special Working Conditions
May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving.
Travel to campus during interview/selection process will be at candidate's own expense.
MCCCD does not sponsor individuals for any type of work visas.
Will be required to travel or be assigned to all MCCCD locations.
May require travel or work at the Black Mountain campus.
May require numerous evenings or weekends.
May require prolonged periods of standing, sitting and viewing a computer screen.
May be required to lift or carry up to 25 lbs.
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full‑Time or part‑time; include adjunct or associate professor (must include number of hours worked, contact hours or load).
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties for each position held, and name of employer for each position.
Three professional references, preferably current and/or former supervisors If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date Open until filled. First Review on Friday, October 3, 2025. Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972 states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
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