University of Colorado Anschutz Medical Campus
Pre and Post-Award Grants Specialist
University of Colorado Anschutz Medical Campus, Aurora, Colorado, United States, 80012
Description
University of Colorado Anschutz Medical Campus
Department: Barbara Davis Center for Diabetes
Job Title: Pre and Post-Award Grants Specialist
Position #:00827348 - Requisition #:37772
Job Summary:
The Barbara Davis Center (BDC) Pre and Post-Award Grants Administrator provides financial and administrative support to the Barbara Davis Center for Diabetes Clinical Epidemiology Division.
Responsibilities include pre‑ and post‑award administration for grants and contracts, as well as financial assistance with gift and auxiliary funds.
Duties involve budget creation, financial management, procurement functions, and support for grant funding from sponsors such as NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.
Pre Award Administration Intermediate – Sr. Professional Level
Learn and apply knowledge of UCD and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts in the execution of pre‑award administration.
In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.
Sr. Professional Level
Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
Independently route proposals for review and submission through the Office of Grants and Contracts.
Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.
Post-award Administration Intermediate – Sr. Professional Level
Review notice of grant award with PI and note any special terms and conditions.
Confirm budget is set up correctly in the finance system according to the award document.
Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
Follow up with PI and other researchers/agencies/sponsors to ensure timely processing and receipt of essential documents (contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no‑cost extensions, administrative supplements, carry‑forward requests, progress reports, financial reports, etc.).
Apply relevant university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit.
Monitor project financial accounts: process and track financial transactions; review statements monthly; compare expenditures with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
Prepare monthly financial reports for all researchers, review individual projects and approaching deadlines, and prepare reports to meet financial reporting requirements.
Process division funding distribution submissions.
Sr. Professional Level
Prepare monthly financial and funding forecasting reports for all researchers; review individual projects and approaching deadlines; make recommendations for adjustments needed to keep budgets on track and in compliance with guidelines; reconcile accounts and prepare reports to meet financial reporting requirements.
Responsible for allocating funding distributions for over 40 employees across multiple projects and funding streams.
Develop processes and databases to ensure timely and accurate processing of financial and contractual information supporting multiple projects and funding streams with overlapping deadlines.
Other Administration Intermediate – Sr. Professional Level
Review and advise division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.
Assist with coordination of Clinical Epidemiology Division resources including space assignments, printing and telecommunication needs.
Perform other duties as required.
Sr. Professional Level
Provide financial management of non‑grant funds including gift, auxiliary, ICR, and institutional as needed.
Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.
Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, space assignments, building access, printing and telecommunication needs.
Perform other duties as required.
Work Location This is an in‑person position with potential for a hybrid work schedule (1‑2 days/week) in the future.
Why Join Us The Barbara Davis Center for Diabetes (BDC) is the largest diabetes institute in the world specializing in type 1 diabetes research and care for children and adults.
Over 235 clinicians, clinical researchers, basic biomedical scientists and supporting staff work at the BDC to find the most effective treatment, prevention, and cure for type 1 diabetes.
The Center provides state‑of‑the‑art diabetes care to more than 7,500 patients and generates over $30 million annually from clinical revenue, gifts, grants and other funding sources.
Why Work for the University Wonderful benefits and generous leave, vacation, sick leave, and retirement contributions.
The University of Colorado offers an excellent benefits package including: medical, dental, disability, life, vision, retirement 401(a) plan (10% employer contribution), paid time off accruals, vacation days (22/year), sick days (15/year), holiday days (10/year), tuition benefit, ECO Pass, and many additional perks and programs.
Qualifications Minimum Qualifications Intermediate Level
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration or a directly related field from an accredited institution.
One year of basic academic research, grant management or related professional experience.
Substitution: A combination of education and related experience may be substituted for the bachelor’s degree on a year‑for‑year basis.
Senior Level
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration or a directly related field from an accredited institution.
Two years of basic academic research, grant management or related professional experience.
Substitution: A combination of education and related experience may be substituted for the bachelor’s degree on a year‑for‑year basis.
Preferred Qualifications
Experience coordinating and managing administrative and financial activities in a university research setting.
Previous research administration experience.
Knowledge of UCD fiscal policies and procedures pertaining to finance, human resources, and grants and contracts.
Knowledge of COGNOS, CONCUR, InfoEd, PeopleSoft Finance and HCM.
Related experience working in a healthcare, clinical and/or research environment.
Knowledge, Skills and Abilities
Strong independent judgment and critical thinking skills.
Ability to work independently as well as part of a team.
Ability to establish work priorities and handle multiple deadlines.
Ability to plan, organize, implement and coordinate complex financial and administrative activities.
Ability to analyze, interpret, and evaluate federal, private and industry rules and regulations and apply them to solve budgetary and financial challenges.
Ability to manage multiple funding streams with different requirements and overlapping project years.
Ability to communicate effectively with medical, professional, administrative and other personnel, presenting information both orally and in written form.
Strong organizational skills and attention to detail.
Proficiency in MS Excel, Word, Outlook and PowerPoint.
Advanced proficiency creating and maintaining data/financial reports using Excel.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all human subjects and HR matters.
How to Apply For full consideration, please submit the following documents:
A letter of interest describing relevant job experiences and interest in the position.
Curriculum vitae / resume.
Three to five professional references (name, phone number and email address).
Questions should be directed to: BDCHR@cuanschutz.edu
Screening of Applications Begins Applications will be accepted until finalists are identified, but preference will be given to complete applications received by
October 13, 2025 .
Those who do not apply by this date may or may not be considered.
Anticipated Pay Range Intermediate Level: $52,312 – $66,541
Senior Level: $56,553 – $71,936
This position may be eligible for overtime compensation, depending on the level.
Your total compensation extends beyond salary with generous leave, health plans and retirement contributions.
Total Compensation Calculator: http://www.cu.edu/node/153125
Equal Employment Opportunity Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.
To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .
Background Check Statement The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for faculty, staff, students and visitors.
Background investigations are conducted for all prospective employees.
Vaccination Statement CU Anschutz strongly encourages vaccination against COVID‑19 and other vaccine‑preventable diseases.
Employees working in healthcare facilities or clinics operated by our affiliated hospital or clinical partners are required to comply with the vaccination and medical surveillance policies of those facilities.
Application Materials Required Cover Letter, Resume/CV, List of References
Job Category Research Services
Primary Location Aurora
Department U0001 – Anschutz Med Campus or Denver – 21785 – SOM-BDC Basic Research
Schedule Full‑time
Posting Date September 17, 2025
Unposting Date Ongoing
Recruiting Note We are now directing you to the original job posting.
Please apply directly for this job at the employer’s website.
#J-18808-Ljbffr
Department: Barbara Davis Center for Diabetes
Job Title: Pre and Post-Award Grants Specialist
Position #:00827348 - Requisition #:37772
Job Summary:
The Barbara Davis Center (BDC) Pre and Post-Award Grants Administrator provides financial and administrative support to the Barbara Davis Center for Diabetes Clinical Epidemiology Division.
Responsibilities include pre‑ and post‑award administration for grants and contracts, as well as financial assistance with gift and auxiliary funds.
Duties involve budget creation, financial management, procurement functions, and support for grant funding from sponsors such as NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.
Pre Award Administration Intermediate – Sr. Professional Level
Learn and apply knowledge of UCD and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts in the execution of pre‑award administration.
In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.
Sr. Professional Level
Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
Independently route proposals for review and submission through the Office of Grants and Contracts.
Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.
Post-award Administration Intermediate – Sr. Professional Level
Review notice of grant award with PI and note any special terms and conditions.
Confirm budget is set up correctly in the finance system according to the award document.
Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
Follow up with PI and other researchers/agencies/sponsors to ensure timely processing and receipt of essential documents (contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no‑cost extensions, administrative supplements, carry‑forward requests, progress reports, financial reports, etc.).
Apply relevant university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit.
Monitor project financial accounts: process and track financial transactions; review statements monthly; compare expenditures with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
Prepare monthly financial reports for all researchers, review individual projects and approaching deadlines, and prepare reports to meet financial reporting requirements.
Process division funding distribution submissions.
Sr. Professional Level
Prepare monthly financial and funding forecasting reports for all researchers; review individual projects and approaching deadlines; make recommendations for adjustments needed to keep budgets on track and in compliance with guidelines; reconcile accounts and prepare reports to meet financial reporting requirements.
Responsible for allocating funding distributions for over 40 employees across multiple projects and funding streams.
Develop processes and databases to ensure timely and accurate processing of financial and contractual information supporting multiple projects and funding streams with overlapping deadlines.
Other Administration Intermediate – Sr. Professional Level
Review and advise division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.
Assist with coordination of Clinical Epidemiology Division resources including space assignments, printing and telecommunication needs.
Perform other duties as required.
Sr. Professional Level
Provide financial management of non‑grant funds including gift, auxiliary, ICR, and institutional as needed.
Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.
Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, space assignments, building access, printing and telecommunication needs.
Perform other duties as required.
Work Location This is an in‑person position with potential for a hybrid work schedule (1‑2 days/week) in the future.
Why Join Us The Barbara Davis Center for Diabetes (BDC) is the largest diabetes institute in the world specializing in type 1 diabetes research and care for children and adults.
Over 235 clinicians, clinical researchers, basic biomedical scientists and supporting staff work at the BDC to find the most effective treatment, prevention, and cure for type 1 diabetes.
The Center provides state‑of‑the‑art diabetes care to more than 7,500 patients and generates over $30 million annually from clinical revenue, gifts, grants and other funding sources.
Why Work for the University Wonderful benefits and generous leave, vacation, sick leave, and retirement contributions.
The University of Colorado offers an excellent benefits package including: medical, dental, disability, life, vision, retirement 401(a) plan (10% employer contribution), paid time off accruals, vacation days (22/year), sick days (15/year), holiday days (10/year), tuition benefit, ECO Pass, and many additional perks and programs.
Qualifications Minimum Qualifications Intermediate Level
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration or a directly related field from an accredited institution.
One year of basic academic research, grant management or related professional experience.
Substitution: A combination of education and related experience may be substituted for the bachelor’s degree on a year‑for‑year basis.
Senior Level
A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration or a directly related field from an accredited institution.
Two years of basic academic research, grant management or related professional experience.
Substitution: A combination of education and related experience may be substituted for the bachelor’s degree on a year‑for‑year basis.
Preferred Qualifications
Experience coordinating and managing administrative and financial activities in a university research setting.
Previous research administration experience.
Knowledge of UCD fiscal policies and procedures pertaining to finance, human resources, and grants and contracts.
Knowledge of COGNOS, CONCUR, InfoEd, PeopleSoft Finance and HCM.
Related experience working in a healthcare, clinical and/or research environment.
Knowledge, Skills and Abilities
Strong independent judgment and critical thinking skills.
Ability to work independently as well as part of a team.
Ability to establish work priorities and handle multiple deadlines.
Ability to plan, organize, implement and coordinate complex financial and administrative activities.
Ability to analyze, interpret, and evaluate federal, private and industry rules and regulations and apply them to solve budgetary and financial challenges.
Ability to manage multiple funding streams with different requirements and overlapping project years.
Ability to communicate effectively with medical, professional, administrative and other personnel, presenting information both orally and in written form.
Strong organizational skills and attention to detail.
Proficiency in MS Excel, Word, Outlook and PowerPoint.
Advanced proficiency creating and maintaining data/financial reports using Excel.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all human subjects and HR matters.
How to Apply For full consideration, please submit the following documents:
A letter of interest describing relevant job experiences and interest in the position.
Curriculum vitae / resume.
Three to five professional references (name, phone number and email address).
Questions should be directed to: BDCHR@cuanschutz.edu
Screening of Applications Begins Applications will be accepted until finalists are identified, but preference will be given to complete applications received by
October 13, 2025 .
Those who do not apply by this date may or may not be considered.
Anticipated Pay Range Intermediate Level: $52,312 – $66,541
Senior Level: $56,553 – $71,936
This position may be eligible for overtime compensation, depending on the level.
Your total compensation extends beyond salary with generous leave, health plans and retirement contributions.
Total Compensation Calculator: http://www.cu.edu/node/153125
Equal Employment Opportunity Statement CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.
To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .
Background Check Statement The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for faculty, staff, students and visitors.
Background investigations are conducted for all prospective employees.
Vaccination Statement CU Anschutz strongly encourages vaccination against COVID‑19 and other vaccine‑preventable diseases.
Employees working in healthcare facilities or clinics operated by our affiliated hospital or clinical partners are required to comply with the vaccination and medical surveillance policies of those facilities.
Application Materials Required Cover Letter, Resume/CV, List of References
Job Category Research Services
Primary Location Aurora
Department U0001 – Anschutz Med Campus or Denver – 21785 – SOM-BDC Basic Research
Schedule Full‑time
Posting Date September 17, 2025
Unposting Date Ongoing
Recruiting Note We are now directing you to the original job posting.
Please apply directly for this job at the employer’s website.
#J-18808-Ljbffr