Harper Harrison is hiring: Administrative Assistant in New York

Partnering up with a shopping center developer, who has some temporary support needs. Depending on the location, the terms of engagement will alter. We are seeking administrative assistants to assist in the day-to‑day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s).

Contract length: 3‑6 months.

Responsibilities

• Serve as the front desk representative, managing phones, door access, inquiries, and mail distribution.
• Perform general administrative tasks including document creation, file maintenance, copying, and faxing.
• Act as liaison between tenants and property teams (maintenance, HVAC, marketing, housekeeping), distributing information as needed.
• Support Operations, Marketing, Maintenance, Security, and Leasing teams with tenant‑related tasks and communications.
• Maintain and update tenant records, emergency contacts, lease documentation, and compliance tracking.
• Manage vendor and contractor insurance (COIs), access coordination, and documentation for construction and maintenance.
• Coordinate meeting room scheduling, community activation calendars, and ensure cleanliness of shared spaces.
• Process invoices, support Accounts Payable, and maintain databases (Yardi, MacCentral, DocuSign).
• Assist with capital projects, lease execution, and tenant onboarding including welcome letters and handbook distribution.
• Attend mandatory meetings/trainings and support special events with flexible scheduling.
• All other duties as assigned.

Experience / Background

• High School diploma or equivalent.
• 3‑5 years administrative experience.
• Experience in commercial real estate administration or construction administration preferred.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Seniority Level

• Associate

Employment Type

• Contract

Job Function

• Administrative and Project Management

Industries

• Administrative and Support Services, Real Estate, and Construction