Administrative Assistant Job at Associa in Jacksonville

Join Associa as an Administrative Assistant to support our property management team. This role requires strong organization, attention to detail, and reliable administrative skills.

Responsibilities

• Provide essential administrative support to ensure smooth day‑to‑day operations.
• Act as the central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation.
• Manage calendars, schedule appointments, and coordinate meetings to optimize team productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

• Proficient knowledge of Microsoft Office (Word, Excel, Outlook).
• Professional customer service and communication skills.
• Proficient in business correspondence (grammar, structure, punctuation, spelling).
• Ability to communicate with multiple stakeholders (community managers, vendors, peers, clients).
• Effective teamwork in person and in group settings.
• Strong prioritization, time‑management, and deadline‑meeting skills.
• Ability to follow verbal and written instructions.
• High School Diploma or GED (Required).
• At least one year of directly or closely related experience.

Benefits

Associa offers a competitive benefits package to full‑time employees, including medical, dental, vision insurance, 401(k), disability insurance, and support with wellness and development initiatives.

We have been designated Great Place to Work for six consecutive years and many locations have earned Best and Brightest awards.

Equal Opportunity Employer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.