Center for Family Health & Education
Operations Project & Inventory Manager
Center for Family Health & Education, Los Angeles, California, United States, 90079
PURCHASING AND INVENTORY CONTROL SPECIALIST
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PURCHASING AND INVENTORY CONTROL SPECIALIST
role at
Center for Family Health & Education .
Purpose Statement The job of Purchasing and Inventory Control Specialist is done for the purpose/s of researching, procuring and acquiring necessary supplies and other commodities; maintaining inventory levels; maintaining the master inventory database for the organization; maintaining records in compliance with established regulations; providing instructions and guidance on order processing and inventory control; providing documentation for audit trail of decision making and meeting required bidding regulations; conveying information; and providing support to the Chief Financial Officer.
Essential Functions
Assists in the preparation, analyzation, and evaluation of various purchasing functions (e.g. bid packets, requests for proposals, quotes, purchase orders, requisitions, new vendors, specifications and other related documents) for the purpose of providing assistance to administrative personnel, vendors, and prospective bidders.
Assists with inventory processes and procedures (e.g. stocking and inventory) for the purpose of ensuring compliance with CFHE policies.
Maintains asset inventory control records using computerized inventory control programs and reconciles physical inventories performed by CFHE sites.
Coordinates and/or performs projects for the purpose of asset inventory control, reporting and obsolete property disposal.
Coordinates and/or performs projects and purchases for the purpose of acquisition of goods/services and reporting.
Maintains various commodity contracts for the purpose of ensuring ongoing availability of goods/services per the contract and adherence to contract terms and conditions.
Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
Prepares and maintains a variety of reports and documents (e.g. vendor files, purchase orders, correspondence, requisitions, inventory control, monthly reports, year-end reports, instructions, standard supply catalog, etc.) for the purpose of disseminating information and/or maintaining an up-to-date trail for reference or audit.
Coordinates and tracks the return/exchange of materials needing to be repaired and/or replaced.
Prepares written materials (e.g. reports, memos, letters, etc) for the purpose of documenting activities and providing written reference and/or conveying information.
Presents information on CFHE practices, procedures, services, regulations, etc for the purpose of providing in-service training and orienting CFHE/site personnel to ensure proper procedures and policies are followed for purchasing and inventory control.
Researches and collects data regarding products for the purpose of ensuring purchases are within CFHE requirements.
Researches discrepancies in delivery receipts, auditing, etc. for the purpose of tracking items, resolving complaints and/or ensuring accuracy of documentation.
Researches vendors for the purpose of determining their capabilities to perform specific predetermined requirements.
Responds to inquiries from a variety of sources (e.g. clinic sites, vendors, CFHE HQ office) for the purpose of resolving problems and/or providing information and/or direction regarding the status of orders/deliveries.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
Standard office equipment including pertinent software applications; preparing and maintaining accurate records; purchasing procedures for public agencies; operating hand tools; adhering to safety practices; planning and managing projects.
Basic math, including calculations using fractions, percents, and/or ratios; reading technical information, compose documents; facilitating group discussions; solving practical problems.
Concepts of quantity purchasing; standard accounting principles; asset inventory procedures; pertinent codes, policies, regulations and/or laws.
Scheduling activities and/or meetings; gathering, collating, classifying data; using basic job-related equipment; flexibility to work with others; analyzing data; operating equipment with standardized methods.
Meeting deadlines and schedules; setting priorities; working as part of a team; handling frequent interruptions.
Responsibilities
include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and directing the use of budgeted funds within a work unit.
Working Environment The usual and customary methods of performing the job's functions requires the following physical demands: lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking and 25% standing.
Experience Job related experience with increasing level of responsibility is desired.
Education High School diploma or equivalent.
Required Testing Pre-employment Proficiency Test.
Certificates and Licenses None Specified.
Continuing Educ./Training None Specified.
Clearances Criminal Justice Fingerprint/Background Clearance, TB Clearance.
FLSA Status Non Exempt.
Company Description Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC) located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area, offering primary health care, mental health care, dental care, women’s and children’s health care, and transportation services.
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PURCHASING AND INVENTORY CONTROL SPECIALIST
role at
Center for Family Health & Education .
Purpose Statement The job of Purchasing and Inventory Control Specialist is done for the purpose/s of researching, procuring and acquiring necessary supplies and other commodities; maintaining inventory levels; maintaining the master inventory database for the organization; maintaining records in compliance with established regulations; providing instructions and guidance on order processing and inventory control; providing documentation for audit trail of decision making and meeting required bidding regulations; conveying information; and providing support to the Chief Financial Officer.
Essential Functions
Assists in the preparation, analyzation, and evaluation of various purchasing functions (e.g. bid packets, requests for proposals, quotes, purchase orders, requisitions, new vendors, specifications and other related documents) for the purpose of providing assistance to administrative personnel, vendors, and prospective bidders.
Assists with inventory processes and procedures (e.g. stocking and inventory) for the purpose of ensuring compliance with CFHE policies.
Maintains asset inventory control records using computerized inventory control programs and reconciles physical inventories performed by CFHE sites.
Coordinates and/or performs projects for the purpose of asset inventory control, reporting and obsolete property disposal.
Coordinates and/or performs projects and purchases for the purpose of acquisition of goods/services and reporting.
Maintains various commodity contracts for the purpose of ensuring ongoing availability of goods/services per the contract and adherence to contract terms and conditions.
Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
Prepares and maintains a variety of reports and documents (e.g. vendor files, purchase orders, correspondence, requisitions, inventory control, monthly reports, year-end reports, instructions, standard supply catalog, etc.) for the purpose of disseminating information and/or maintaining an up-to-date trail for reference or audit.
Coordinates and tracks the return/exchange of materials needing to be repaired and/or replaced.
Prepares written materials (e.g. reports, memos, letters, etc) for the purpose of documenting activities and providing written reference and/or conveying information.
Presents information on CFHE practices, procedures, services, regulations, etc for the purpose of providing in-service training and orienting CFHE/site personnel to ensure proper procedures and policies are followed for purchasing and inventory control.
Researches and collects data regarding products for the purpose of ensuring purchases are within CFHE requirements.
Researches discrepancies in delivery receipts, auditing, etc. for the purpose of tracking items, resolving complaints and/or ensuring accuracy of documentation.
Researches vendors for the purpose of determining their capabilities to perform specific predetermined requirements.
Responds to inquiries from a variety of sources (e.g. clinic sites, vendors, CFHE HQ office) for the purpose of resolving problems and/or providing information and/or direction regarding the status of orders/deliveries.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
Standard office equipment including pertinent software applications; preparing and maintaining accurate records; purchasing procedures for public agencies; operating hand tools; adhering to safety practices; planning and managing projects.
Basic math, including calculations using fractions, percents, and/or ratios; reading technical information, compose documents; facilitating group discussions; solving practical problems.
Concepts of quantity purchasing; standard accounting principles; asset inventory procedures; pertinent codes, policies, regulations and/or laws.
Scheduling activities and/or meetings; gathering, collating, classifying data; using basic job-related equipment; flexibility to work with others; analyzing data; operating equipment with standardized methods.
Meeting deadlines and schedules; setting priorities; working as part of a team; handling frequent interruptions.
Responsibilities
include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and directing the use of budgeted funds within a work unit.
Working Environment The usual and customary methods of performing the job's functions requires the following physical demands: lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking and 25% standing.
Experience Job related experience with increasing level of responsibility is desired.
Education High School diploma or equivalent.
Required Testing Pre-employment Proficiency Test.
Certificates and Licenses None Specified.
Continuing Educ./Training None Specified.
Clearances Criminal Justice Fingerprint/Background Clearance, TB Clearance.
FLSA Status Non Exempt.
Company Description Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC) located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area, offering primary health care, mental health care, dental care, women’s and children’s health care, and transportation services.
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