Mount Sinai Health System
Administrative Coordinator - Graduate School of Biomedical Sciences
Mount Sinai Health System, New York, New York, us, 10261
Description
At the Graduate School of Biomedical Sciences at the Icahn School of Medicine at Mount Sinai, students become scientists, health professionals, researchers, and leaders in their field, ready to make profound impacts on human health. Our School provides a transformational environment for graduate students to work alongside the nation’s top researchers and clinicians as they pursue their degree.
The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1‑2 administrative direct reports, and typically reports to a division head, vice president or higher‑level executive.
Responsibilities
Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
Checks materials submitted for supervisor attention to ensure all relevant data, authorizations and pertinent information are included.
May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
Coordinates administrative, secretarial and/or general office support coverage.
Assigns work, sets deadlines and supervises the work of assigned staff.
Performs other related duties.
Qualifications
Bachelor's Degree or equivalent combination of applicable education and experience.
5 years related administrative or business experience required. Some supervisory experience preferred.
Employer Description The Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals and many outpatient practices. The system offers comprehensive health care solutions from birth through geriatrics, and is renowned for its research, education, and patient care.
Equal Opportunity Employer The Mount Sinai Health System is an equal‑opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status or any other characteristic protected by law.
Compensation The salary range for the role is $64,526.72 – $74,250 annually. Actual salaries depend on a variety of factors, including experience, education, and operational needs.
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The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1‑2 administrative direct reports, and typically reports to a division head, vice president or higher‑level executive.
Responsibilities
Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
Checks materials submitted for supervisor attention to ensure all relevant data, authorizations and pertinent information are included.
May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
Coordinates administrative, secretarial and/or general office support coverage.
Assigns work, sets deadlines and supervises the work of assigned staff.
Performs other related duties.
Qualifications
Bachelor's Degree or equivalent combination of applicable education and experience.
5 years related administrative or business experience required. Some supervisory experience preferred.
Employer Description The Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals and many outpatient practices. The system offers comprehensive health care solutions from birth through geriatrics, and is renowned for its research, education, and patient care.
Equal Opportunity Employer The Mount Sinai Health System is an equal‑opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status or any other characteristic protected by law.
Compensation The salary range for the role is $64,526.72 – $74,250 annually. Actual salaries depend on a variety of factors, including experience, education, and operational needs.
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