2M General Engineering, Inc.
Construction Office Manager
2M General Engineering, Inc., Loomis, California, United States, 95650
4 days ago Be among the first 25 applicants
Direct message the job poster from 2M General Engineering, Inc.
Experienced Administrative & HR Leader | Passionate About Culture, Collaboration & Operational Excellence | UC Davis Alum Company Description
2M General Engineering is a California-based utility locating and potholing contractor serving Caltrans, municipalities, and major general contractors. We deliver precision field data and project compliance to keep infrastructure projects moving safely and efficiently.
Role Description
This role is for an experienced Construction Office Manager with a strong background in supporting construction field operations, compliance, and project accounting / job costing within a construction or engineering firm.
If your background is in general office administration or unrelated industries (e.g., retail, hospitality, education), your application will not be considered. We are looking for someone ready to go on day 1.
Core Responsibilities Project & Office Administration:
Administer contract review, prepare and issue subcontracts, and manage coordination of insurance and permit requirements.
Set up jobs in QuickBooks, Paychex, Raken, and manage project closeouts.
Maintain digital document systems across Google Drive, Pipedrive, and Asana.
Ensure disciplined digital file management and compliance documentation for all projects.
Compliance & HR:
Maintain company licensing, insurance, and OSHA compliance.
Oversee employee onboarding, EPN, and safety program record keeping.
Manage fleet compliance (DOT/MCP/IFTA/IRP).
Manage Accounts Receivable and Payable, job costing, lien releases, and reconciliations in QuickBooks (or bill.com).
Coordinate invoicing, billing portals, and collections.
Liaise with CPA on tax filings, 1099s, and payroll reconciliation.
Payroll & Labor Compliance:
Process certified payroll and union reporting in Paychex.
Handle DIR/LCP Tracker uploads and maintain full labor compliance documentation.
Track OCIP/CCIP reporting and worker comp audits.
Minimum Qualifications Experience
At least 3 years of full‑time office management or accounting experience within the construction industry (civil, utility, engineering, or similar).
Experience must include direct exposure to certified payroll, lien management, compliance reporting, and job cost accounting.
Experience must include project closeouts requiring robust digital documentation and compliance record keeping.
Technical Skills
Proficient in QuickBooks, Paychex, and construction management tools (Raken, Pipedrive, Asana, or similar).
Familiar with DIR/LCP, Prevailing Wage, OCIP/CCIP, and union compliance.
Core Traits
Systems thinker and process optimizer.
Exceptional attention to detail and accountability under deadlines.
Strong communication skills, including verbal and written, to interact with clients, vendors, and team members effectively.
Preferred Background We are seeking candidates with direct experience in construction, engineering, or public works office administration. Strong familiarity with certified payroll, lien releases, job cost accounting, public works bidding portals, and digital construction management platforms is required.
Please note: Applications without relevant industry experience - as well as those with backgrounds limited to retail, hospitality, or general office support - will not be considered for this role.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Utilities
Referrals increase your chances of interviewing at 2M General Engineering, Inc. by 2x
Sign in to set job alerts for “Office Manager” roles. #J-18808-Ljbffr
Direct message the job poster from 2M General Engineering, Inc.
Experienced Administrative & HR Leader | Passionate About Culture, Collaboration & Operational Excellence | UC Davis Alum Company Description
2M General Engineering is a California-based utility locating and potholing contractor serving Caltrans, municipalities, and major general contractors. We deliver precision field data and project compliance to keep infrastructure projects moving safely and efficiently.
Role Description
This role is for an experienced Construction Office Manager with a strong background in supporting construction field operations, compliance, and project accounting / job costing within a construction or engineering firm.
If your background is in general office administration or unrelated industries (e.g., retail, hospitality, education), your application will not be considered. We are looking for someone ready to go on day 1.
Core Responsibilities Project & Office Administration:
Administer contract review, prepare and issue subcontracts, and manage coordination of insurance and permit requirements.
Set up jobs in QuickBooks, Paychex, Raken, and manage project closeouts.
Maintain digital document systems across Google Drive, Pipedrive, and Asana.
Ensure disciplined digital file management and compliance documentation for all projects.
Compliance & HR:
Maintain company licensing, insurance, and OSHA compliance.
Oversee employee onboarding, EPN, and safety program record keeping.
Manage fleet compliance (DOT/MCP/IFTA/IRP).
Manage Accounts Receivable and Payable, job costing, lien releases, and reconciliations in QuickBooks (or bill.com).
Coordinate invoicing, billing portals, and collections.
Liaise with CPA on tax filings, 1099s, and payroll reconciliation.
Payroll & Labor Compliance:
Process certified payroll and union reporting in Paychex.
Handle DIR/LCP Tracker uploads and maintain full labor compliance documentation.
Track OCIP/CCIP reporting and worker comp audits.
Minimum Qualifications Experience
At least 3 years of full‑time office management or accounting experience within the construction industry (civil, utility, engineering, or similar).
Experience must include direct exposure to certified payroll, lien management, compliance reporting, and job cost accounting.
Experience must include project closeouts requiring robust digital documentation and compliance record keeping.
Technical Skills
Proficient in QuickBooks, Paychex, and construction management tools (Raken, Pipedrive, Asana, or similar).
Familiar with DIR/LCP, Prevailing Wage, OCIP/CCIP, and union compliance.
Core Traits
Systems thinker and process optimizer.
Exceptional attention to detail and accountability under deadlines.
Strong communication skills, including verbal and written, to interact with clients, vendors, and team members effectively.
Preferred Background We are seeking candidates with direct experience in construction, engineering, or public works office administration. Strong familiarity with certified payroll, lien releases, job cost accounting, public works bidding portals, and digital construction management platforms is required.
Please note: Applications without relevant industry experience - as well as those with backgrounds limited to retail, hospitality, or general office support - will not be considered for this role.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Utilities
Referrals increase your chances of interviewing at 2M General Engineering, Inc. by 2x
Sign in to set job alerts for “Office Manager” roles. #J-18808-Ljbffr