City of Thornton, Colorado
Police Records Specialist
City of Thornton, Colorado, Brighton, Colorado, United States, 80602
Essential Functions
Enters, retrieves, queries, updates, confirms and cancels a variety of police case and incident records and reports into the National Crime Information Center (NCIC) system, the Colorado Crime Information Center (CCIC), and other computerized databases.
Maintains accurate and current records of criminal activities; reviews records and verifies proper completion and signatures. Retrieves and researches archived records.
Ensures quality control with law‑enforcement report accuracy. Validates CCIC/NCIC entries. Enters traffic citations in the RMS system and works with electronic traffic citations.
Provides general information to the public and makes referrals to other agencies as appropriate.
Enters, modifies and cancels data from police reports into an internal database with a high degree of accuracy. Processes other documents according to established procedures, local, state and federal laws and mandates, and some court‑mandated time frames. Determines relevant coding from various source documents.
Accepts, verifies, enters, files, confirms, and processes cancelled warrants issued by county and municipal courts.
Establishes and maintains effective relationships with coworkers, officers, administrators, and the general public.
Researches and retrieves criminal history information and appropriately releases criminal justice records to law‑enforcement officers, court employees, insurance companies, and others in accordance with federal, state, and local policies and procedures.
Complies with State of Colorado Archives and the City of Thornton retention schedule.
Seals/expunges criminal justice records as directed by court orders.
Performs clerical support functions including answering phones, directing calls, taking messages, assisting customers, making photocopies, and shredding sensitive documents.
Responds to complaints and inquiries; collects and secures cash from the public for bonds, fines, and fees for various services and prepares daily cash reports. Works a varying schedule and/or shift.
Performs other duties as assigned.
Qualifications Education/Experience High school diploma or GED; two years of clerical experience. Equivalent combinations of education and experience may be considered.
Licensing/Certification Requirements Criminal Justice Information Network Certification is desirable.
May need the ability to travel to various locations in a timely manner as the job requires.
Knowledge, Skills and Abilities
Knowledge of the policies, procedures and goals of the City of Thornton and the department.
Knowledge of basic functions of the department and roles of department personnel.
Knowledge of general office practices and procedures.
Knowledge of policy and process in releasing or declining to release criminal history information.
Skill in accurately coding and entering data and information into local, state and federal police records systems.
Skill in providing quality customer service.
Ability to apply the coding system used to identify various crimes and criminal activities.
Ability to follow confidentiality requirements for police records and information.
Ability to update, research, and retrieve information efficiently.
Ability to handle cash according to established procedures.
Ability to follow complex written and verbal instruction.
Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to establish and maintain effective working relationships with City employees, other law‑enforcement agencies and the general public.
Physical and Mental Requirements While performing the duties of this job, the employee is regularly required to sit, walk, stoop, kneel, twist, demonstrate manual dexterity, grasp, talk, hear, and see. The employee sometimes is required to stand and reach. The employee is also required to perform moderate lifting up to 40 lbs.
Testing Procedures Examinations may include but are not limited to application screening beyond minimum qualifications; written, oral, practical exercise or any combination thereof or other job‑related assessment deemed appropriate by Human Resources.
As a condition of employment, the City of Thornton conducts background investigations for all positions which may also include a review of credit report and/or driving record. A drug screen, physical, and/or psychological examination administered by a city‑designated provider will be required for pre‑determined positions.
Equal Opportunity Employer The City of Thornton is an equal opportunity employer.
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life, Dependent Life & Supplemental Life Insurance Options
Voluntary Accidental Death & Dismemberment Policy
Flexible Spending Plan
Retiree Health Savings Plan
Pension Plan & Deferred Compensation Plans
Short & Long‑term Disability Plans
Paid Holidays
Vacation & Sick Leave
Multilingual Incentive Pay
Recreation Pass
Wellness Program – Learn more here
In‑House Training Opportunities
Tuition Reimbursement
Employee Assistance Program
Flexible Schedules
Hybrid Schedules
Benefit eligibility is based on the status of the position. Please email Jobs@thorntonco.gov to receive a copy of our 2025 Benefits Guide.
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Enters, retrieves, queries, updates, confirms and cancels a variety of police case and incident records and reports into the National Crime Information Center (NCIC) system, the Colorado Crime Information Center (CCIC), and other computerized databases.
Maintains accurate and current records of criminal activities; reviews records and verifies proper completion and signatures. Retrieves and researches archived records.
Ensures quality control with law‑enforcement report accuracy. Validates CCIC/NCIC entries. Enters traffic citations in the RMS system and works with electronic traffic citations.
Provides general information to the public and makes referrals to other agencies as appropriate.
Enters, modifies and cancels data from police reports into an internal database with a high degree of accuracy. Processes other documents according to established procedures, local, state and federal laws and mandates, and some court‑mandated time frames. Determines relevant coding from various source documents.
Accepts, verifies, enters, files, confirms, and processes cancelled warrants issued by county and municipal courts.
Establishes and maintains effective relationships with coworkers, officers, administrators, and the general public.
Researches and retrieves criminal history information and appropriately releases criminal justice records to law‑enforcement officers, court employees, insurance companies, and others in accordance with federal, state, and local policies and procedures.
Complies with State of Colorado Archives and the City of Thornton retention schedule.
Seals/expunges criminal justice records as directed by court orders.
Performs clerical support functions including answering phones, directing calls, taking messages, assisting customers, making photocopies, and shredding sensitive documents.
Responds to complaints and inquiries; collects and secures cash from the public for bonds, fines, and fees for various services and prepares daily cash reports. Works a varying schedule and/or shift.
Performs other duties as assigned.
Qualifications Education/Experience High school diploma or GED; two years of clerical experience. Equivalent combinations of education and experience may be considered.
Licensing/Certification Requirements Criminal Justice Information Network Certification is desirable.
May need the ability to travel to various locations in a timely manner as the job requires.
Knowledge, Skills and Abilities
Knowledge of the policies, procedures and goals of the City of Thornton and the department.
Knowledge of basic functions of the department and roles of department personnel.
Knowledge of general office practices and procedures.
Knowledge of policy and process in releasing or declining to release criminal history information.
Skill in accurately coding and entering data and information into local, state and federal police records systems.
Skill in providing quality customer service.
Ability to apply the coding system used to identify various crimes and criminal activities.
Ability to follow confidentiality requirements for police records and information.
Ability to update, research, and retrieve information efficiently.
Ability to handle cash according to established procedures.
Ability to follow complex written and verbal instruction.
Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to establish and maintain effective working relationships with City employees, other law‑enforcement agencies and the general public.
Physical and Mental Requirements While performing the duties of this job, the employee is regularly required to sit, walk, stoop, kneel, twist, demonstrate manual dexterity, grasp, talk, hear, and see. The employee sometimes is required to stand and reach. The employee is also required to perform moderate lifting up to 40 lbs.
Testing Procedures Examinations may include but are not limited to application screening beyond minimum qualifications; written, oral, practical exercise or any combination thereof or other job‑related assessment deemed appropriate by Human Resources.
As a condition of employment, the City of Thornton conducts background investigations for all positions which may also include a review of credit report and/or driving record. A drug screen, physical, and/or psychological examination administered by a city‑designated provider will be required for pre‑determined positions.
Equal Opportunity Employer The City of Thornton is an equal opportunity employer.
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life, Dependent Life & Supplemental Life Insurance Options
Voluntary Accidental Death & Dismemberment Policy
Flexible Spending Plan
Retiree Health Savings Plan
Pension Plan & Deferred Compensation Plans
Short & Long‑term Disability Plans
Paid Holidays
Vacation & Sick Leave
Multilingual Incentive Pay
Recreation Pass
Wellness Program – Learn more here
In‑House Training Opportunities
Tuition Reimbursement
Employee Assistance Program
Flexible Schedules
Hybrid Schedules
Benefit eligibility is based on the status of the position. Please email Jobs@thorntonco.gov to receive a copy of our 2025 Benefits Guide.
#J-18808-Ljbffr