University of Virginia
Assistant Director for Donor Relations, Fralin
University of Virginia, Charlottesville, Virginia, United States, 22904
Assistant Director for Donor Relations, Fralin
Join the University of Virginia’s External Relations team as an Assistant Director for Donor Relations at the Fralin Museum of Art. This role supports the upcoming Center for the Arts campaign and works closely with the Director of Development.
Position Summary The Assistant Director will manage donor acknowledgment and recognition programs, create content for publications, and prepare communications on behalf of The Fralin. Responsibilities include writing donor correspondence, producing newsletters, reporting, and supporting stewardship strategies for major benefactors and endowment stewardship processes.
Responsibilities
Draft, edit, and finalize written materials for donor communications, newsletters, reports, and other advancement assets.
Prepare briefing materials, agendas, and talking points for meetings with donors, UVA leadership, and key stakeholders.
Design and implement customized stewardship and financial reporting processes for selected current‑use donors and program participants.
Develop individualized stewardship strategies and recognition experiences for major benefactors, including tailored events and engagement opportunities.
Coordinate endowment stewardship activities, working with central advancement and Fralin staff to produce customized endowment reports.
Manage logistics and timelines for stewardship deliverables to ensure timely, accurate, personalized donor communications.
Track and evaluate stewardship efforts to identify opportunities for improved donor engagement and reporting.
Utilize CRM and other University databases to maintain donor and fund records.
Utilize membership software for constituent management and engagement.
Monitor and analyze donor, member, and student data with meticulous detail.
Manage lists and segmentation strategy for outreach to donors and members.
Manage production of printed materials, including list building, mail merges, proofing and printing, mailing, and tracking, coordinating with marketing staff.
Execute sophisticated events at the museum, on Grounds, and in the community, to recognize, educate, and steward donors and prospects.
Assist with events managed by the Events Experience team; attend in‑person and virtual meetings and events.
Manage member and donor acknowledgment processes, including writing thank‑you letters, pulling gift reports, determining methods of acknowledgment, and executing delivery.
Assist with membership and annual giving program management, including overseeing related marketing and communications, event planning, and benefit fulfillment.
Initiate stewardship visits for new membership and annual fund gifts.
Participate in the review of stewardship policies and procedures, identifying opportunities for increased efficiency and innovation.
Coordinate with museum finance, central gift processing, and accounting, and the Senior VP for Advancement’s office on gift receipt, tracking, proposals, and agreements.
Manage travel events for the Director and advancement team, identifying key markets and managing logistics.
Maintain accurate and efficient tracking of activities in the donor database, including event data and contact reports.
Collaborate with colleagues across Grounds to ensure best practices and foster a sense of community.
Act as the point of contact for Development intern schedules and assist with project management.
Other responsibilities may include filing reimbursements, reconciling travel and expense card statements, scheduling donor visits, and other clerical tasks.
Other duties as assigned.
Minimum Qualifications
Bachelor’s degree.
At least three years of related work experience.
Must be available for occasional evening and weekend events.
Preferred Qualifications
Experience in higher education advancement.
Exceptional attention to detail, organization, and communication.
Proven proficiency in written and verbal communication.
Solid foundation in art and art history with understanding of the contemporary art world.
Demonstrated ability to assess and prioritize tasks effectively.
Capable of working independently while collaborating within a team.
Thrives in fast‑paced settings and effective under shifting demands.
Proactive in supporting and communicating with leadership.
Skillful at analyzing challenges and proposing actionable, results‑driven solutions.
Experience using data and marketing platforms, including CRM systems and tools like Salesforce and Marketing Cloud.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Physical Demands Primarily a sedentary job with extensive use of desktop computers. Occasional travel required to attend meetings and programs.
Salary Range
Anticipated hiring range is $55,000 – $60,000 per year, commensurate with education and experience.
Position Type & Work Location
Exempt-level, benefited position.
Restricted position, dependent on funding availability.
Flexible and hybrid workplace; secure home office required.
Primarily based in the museum’s collaborative office environment.
About UVA and the Community To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline Application review will begin after November 13, 2025.
Additional Requirements
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates requiring immigration sponsorship now or in the future.
How to Apply Please apply online by searching for requisition number R0078004. Complete an application with the following documents:
Resume
Cover Letter
Upload all materials into the resume submission field. Applications without all required documents will not receive full consideration.
Internal applicants: Apply through your Workday profile by searching “Find Jobs.”
Reference Check Process Reference checks will be completed by UVA’s third‑party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
For additional information about the position, please contact Sandi Hall, Senior Associate Director for Staff Success at eym5wh@virginia.edu.
For questions about the application process, please contact Jon Freeman, HR Recruitment Specialist at jf2sw@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non‑discrimination and equal opportunity employment.
#J-18808-Ljbffr
Position Summary The Assistant Director will manage donor acknowledgment and recognition programs, create content for publications, and prepare communications on behalf of The Fralin. Responsibilities include writing donor correspondence, producing newsletters, reporting, and supporting stewardship strategies for major benefactors and endowment stewardship processes.
Responsibilities
Draft, edit, and finalize written materials for donor communications, newsletters, reports, and other advancement assets.
Prepare briefing materials, agendas, and talking points for meetings with donors, UVA leadership, and key stakeholders.
Design and implement customized stewardship and financial reporting processes for selected current‑use donors and program participants.
Develop individualized stewardship strategies and recognition experiences for major benefactors, including tailored events and engagement opportunities.
Coordinate endowment stewardship activities, working with central advancement and Fralin staff to produce customized endowment reports.
Manage logistics and timelines for stewardship deliverables to ensure timely, accurate, personalized donor communications.
Track and evaluate stewardship efforts to identify opportunities for improved donor engagement and reporting.
Utilize CRM and other University databases to maintain donor and fund records.
Utilize membership software for constituent management and engagement.
Monitor and analyze donor, member, and student data with meticulous detail.
Manage lists and segmentation strategy for outreach to donors and members.
Manage production of printed materials, including list building, mail merges, proofing and printing, mailing, and tracking, coordinating with marketing staff.
Execute sophisticated events at the museum, on Grounds, and in the community, to recognize, educate, and steward donors and prospects.
Assist with events managed by the Events Experience team; attend in‑person and virtual meetings and events.
Manage member and donor acknowledgment processes, including writing thank‑you letters, pulling gift reports, determining methods of acknowledgment, and executing delivery.
Assist with membership and annual giving program management, including overseeing related marketing and communications, event planning, and benefit fulfillment.
Initiate stewardship visits for new membership and annual fund gifts.
Participate in the review of stewardship policies and procedures, identifying opportunities for increased efficiency and innovation.
Coordinate with museum finance, central gift processing, and accounting, and the Senior VP for Advancement’s office on gift receipt, tracking, proposals, and agreements.
Manage travel events for the Director and advancement team, identifying key markets and managing logistics.
Maintain accurate and efficient tracking of activities in the donor database, including event data and contact reports.
Collaborate with colleagues across Grounds to ensure best practices and foster a sense of community.
Act as the point of contact for Development intern schedules and assist with project management.
Other responsibilities may include filing reimbursements, reconciling travel and expense card statements, scheduling donor visits, and other clerical tasks.
Other duties as assigned.
Minimum Qualifications
Bachelor’s degree.
At least three years of related work experience.
Must be available for occasional evening and weekend events.
Preferred Qualifications
Experience in higher education advancement.
Exceptional attention to detail, organization, and communication.
Proven proficiency in written and verbal communication.
Solid foundation in art and art history with understanding of the contemporary art world.
Demonstrated ability to assess and prioritize tasks effectively.
Capable of working independently while collaborating within a team.
Thrives in fast‑paced settings and effective under shifting demands.
Proactive in supporting and communicating with leadership.
Skillful at analyzing challenges and proposing actionable, results‑driven solutions.
Experience using data and marketing platforms, including CRM systems and tools like Salesforce and Marketing Cloud.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Physical Demands Primarily a sedentary job with extensive use of desktop computers. Occasional travel required to attend meetings and programs.
Salary Range
Anticipated hiring range is $55,000 – $60,000 per year, commensurate with education and experience.
Position Type & Work Location
Exempt-level, benefited position.
Restricted position, dependent on funding availability.
Flexible and hybrid workplace; secure home office required.
Primarily based in the museum’s collaborative office environment.
About UVA and the Community To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline Application review will begin after November 13, 2025.
Additional Requirements
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates requiring immigration sponsorship now or in the future.
How to Apply Please apply online by searching for requisition number R0078004. Complete an application with the following documents:
Resume
Cover Letter
Upload all materials into the resume submission field. Applications without all required documents will not receive full consideration.
Internal applicants: Apply through your Workday profile by searching “Find Jobs.”
Reference Check Process Reference checks will be completed by UVA’s third‑party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
For additional information about the position, please contact Sandi Hall, Senior Associate Director for Staff Success at eym5wh@virginia.edu.
For questions about the application process, please contact Jon Freeman, HR Recruitment Specialist at jf2sw@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non‑discrimination and equal opportunity employment.
#J-18808-Ljbffr