Career Group
Overview
Our client, a private equity firm, is seeking a dedicated Executive Assistant to provide executive support, event coordination, and office management for senior leadership.
Location On‑site, 5 days a week in Dallas, TX 75219.
Compensation & Benefits Base salary of 100–125k, discretionary bonus, and fully paid benefits.
Key Responsibilities
Manage complex scheduling and travel logistics for the senior leadership team.
Coordinate and prepare for board meetings, including agenda setting, presentation preparation, material distribution, and minute‑taking.
Anticipate the needs of senior leadership to ensure smooth day‑to‑day operations.
Handle select personal tasks for senior leadership (personal scheduling, travel, and errands).
Event & Off‑Site Planning
Lead planning and execution of off‑sites, board meetings, CEO summits, and strategy sessions.
Manage logistics such as venue selection, accommodations, transportation, catering, and A/V needs.
Draft itineraries, briefing books, and event collateral.
Office Management
Oversee office operations, supplies, vendors, and facilities management.
Serve as point of contact for external service providers and building management.
Ensure a professional and welcoming office environment.
Communication & Coordination
Liaise between executives, portfolio companies, board members, external stakeholders, and affiliates.
Draft, review, and edit correspondence as needed.
Act as the company’s primary point of contact, creating a welcoming first impression for all visitors.
Maintain confidentiality and professionalism in handling sensitive business and personal matters.
Additional Responsibilities
Calendar management for executives.
Aid executive in preparing for meetings.
Respond to emails and document requests on behalf of executives.
Draft slides, meeting notes, and documents for executives.
Qualifications
Bachelor’s degree or equivalent experience.
Proficient in Microsoft Office suite.
Experience managing multiple priorities, administrative coordination, and logistics.
Well‑organized, detail‑oriented, ability to multi‑task with strong follow‑up skills.
Strong written and verbal communication skills.
Benefits
Medical insurance
Vision insurance
401(k)
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Location On‑site, 5 days a week in Dallas, TX 75219.
Compensation & Benefits Base salary of 100–125k, discretionary bonus, and fully paid benefits.
Key Responsibilities
Manage complex scheduling and travel logistics for the senior leadership team.
Coordinate and prepare for board meetings, including agenda setting, presentation preparation, material distribution, and minute‑taking.
Anticipate the needs of senior leadership to ensure smooth day‑to‑day operations.
Handle select personal tasks for senior leadership (personal scheduling, travel, and errands).
Event & Off‑Site Planning
Lead planning and execution of off‑sites, board meetings, CEO summits, and strategy sessions.
Manage logistics such as venue selection, accommodations, transportation, catering, and A/V needs.
Draft itineraries, briefing books, and event collateral.
Office Management
Oversee office operations, supplies, vendors, and facilities management.
Serve as point of contact for external service providers and building management.
Ensure a professional and welcoming office environment.
Communication & Coordination
Liaise between executives, portfolio companies, board members, external stakeholders, and affiliates.
Draft, review, and edit correspondence as needed.
Act as the company’s primary point of contact, creating a welcoming first impression for all visitors.
Maintain confidentiality and professionalism in handling sensitive business and personal matters.
Additional Responsibilities
Calendar management for executives.
Aid executive in preparing for meetings.
Respond to emails and document requests on behalf of executives.
Draft slides, meeting notes, and documents for executives.
Qualifications
Bachelor’s degree or equivalent experience.
Proficient in Microsoft Office suite.
Experience managing multiple priorities, administrative coordination, and logistics.
Well‑organized, detail‑oriented, ability to multi‑task with strong follow‑up skills.
Strong written and verbal communication skills.
Benefits
Medical insurance
Vision insurance
401(k)
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