Blue Shield of California
Board Coordinator , Senior
Blue Shield of California, California, Missouri, United States, 65018
Your Role
The Corporate Secretary team is dedicated to providing the Blue Shield and Ascendiun Boards of Directors the time, space, and support the Boards need to govern corporate entities within the Ascendiun family of companies and guide our overall mission.
Job Description The Board Coordinator – Executive Assistant, Senior reports to the Managing Associate General Counsel & Assistant Secretary with a dotted reporting line to the Board Liaison Vice President Communications and Corporate Citizenship. In this role you will work with Board members, the Corporate Secretary, the Assistant Secretaries, our Board Liaisons and other business leaders to provide corporate governance and administrative support to the organization.
You will ensure clear, consistent, and coordinated communication for the Boards of Directors. The Board Coordinator supports the primary corporate entities of Ascendiun, Blue Shield, and Blue Shield subsidiaries such as Blue Shield of California Promise Health Plan and Blue Shield Life & Health Insurance Company, but does not support independent corporate entities such as Altais, Stellarus, or the Blue Shield of California Foundation.
Responsibilities
Support the Boards of Directors:
Maintain and manage Board and committee calendars
Track invites and RSVPs for meetings and report to relevant meeting facilitators
Create and manage invites for meeting attendees only attending for partial portions of meetings
Coordinate with event planners regarding travel, accommodations, and meeting requirements for Directors
Facilitate meeting logistics for Directors, assist with logistics for virtual meetings such as credentials, virtual security, attendee specific requirements, and lead the Board meeting tech testing process in advance of all Board meetings working closely with IT support and Board liaisons
Assist in creation and management of Board event attendees (dinners, retreat sessions, etc.) for approval by the CEO
Attend most Board meetings in Oakland to support ad‑hoc requests from Board members, Corporate Secretary, and Board liaisons
Documentation and Record keeping:
Put together meeting materials, board packets, walk‑in materials, and supporting documentation
Assist in preparation of Board Chair, Committee Chair, and executive packets for meetings (attendees, chair notes, run of show, printing)
Assist with preparation, approval, and retention of corporate minutes and consents
Track board approvals, track cadence calendar requirements for Boards and committees
Assist in maintaining internal Board Meeting Contributors’ SharePoint site (materials, templates, timelines, deadlines, and protocols)
Organize, upload, and manage physical and digital archival records including shared drives, Diligent, and safe materials, and maintain corporate seals.
Draft, review, and send Board communications, reports and other documents as requested by Corporate Secretary team
Research and retrieve corporate records for meeting materials, special projects, sales & RFP support, regulatory inquiries, and other initiatives
Legal and Statutory Support:
Assist Directors in completion of legal, statutory, and administrative requirements (filings, attestations, training & continuing education)
Assist Corporate Secretary team with compliance activities for corporate entities (filings, reporting, disclosure statements)
Assist Corporate Secretary team with Board compensation (payments, reporting, tax, and HSA coordination)
Handle expense reports and reimbursements for Directors
Track and follow‑up on action items for Directors, Corporate Secretary Team, and Board Liaisons to ensure deadlines are met
Other duties as assigned
Qualifications
Requires a bachelor’s degree or equivalent experience
Requires at least 5 years of prior relevant experience working with Boards of Directors in complex corporate structures, working with senior executive leadership and attorneys on legal requirements.
Requires strong organizational, communication, and interpersonal skills
Requires demonstrated ability to handle confidential information with discretion, preserving confidentiality and legal privilege as required
Requires one to be a proactive problem solver with a consistent learning posture and keen attention to detail
Requires advanced technical knowledge and experience with software and platforms such as Microsoft Office suite products, SharePoint, Diligent, as well as calendaring and finance/accounting software
Notary and/or paralegal certification is preferred
Experience with corporate governance and change management matters is strongly preferred
About the Team As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.
At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.
Our Values
Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we’re going to do and by acknowledging and correcting where we fall short.
Human. We strive to listen and communicate effectively, showing empathy by understanding others’ perspectives.
Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Workplace Model At Blue Shield of California and the Ascendiun Family of Companies, we believe in fostering a workplace environment that balances purposeful in‑person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the diverse needs of our workforce.
Physical Requirements Office Environment – roles involving part to full‑time schedule in an office. Activity level: Sedentary. Most work performed at a desk.
Equal Employment Opportunity External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
Salary $118,150.00–$139,000.00 (San Francisco, CA – 2 weeks ago)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management and Information Technology
Industries Insurance
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Job Description The Board Coordinator – Executive Assistant, Senior reports to the Managing Associate General Counsel & Assistant Secretary with a dotted reporting line to the Board Liaison Vice President Communications and Corporate Citizenship. In this role you will work with Board members, the Corporate Secretary, the Assistant Secretaries, our Board Liaisons and other business leaders to provide corporate governance and administrative support to the organization.
You will ensure clear, consistent, and coordinated communication for the Boards of Directors. The Board Coordinator supports the primary corporate entities of Ascendiun, Blue Shield, and Blue Shield subsidiaries such as Blue Shield of California Promise Health Plan and Blue Shield Life & Health Insurance Company, but does not support independent corporate entities such as Altais, Stellarus, or the Blue Shield of California Foundation.
Responsibilities
Support the Boards of Directors:
Maintain and manage Board and committee calendars
Track invites and RSVPs for meetings and report to relevant meeting facilitators
Create and manage invites for meeting attendees only attending for partial portions of meetings
Coordinate with event planners regarding travel, accommodations, and meeting requirements for Directors
Facilitate meeting logistics for Directors, assist with logistics for virtual meetings such as credentials, virtual security, attendee specific requirements, and lead the Board meeting tech testing process in advance of all Board meetings working closely with IT support and Board liaisons
Assist in creation and management of Board event attendees (dinners, retreat sessions, etc.) for approval by the CEO
Attend most Board meetings in Oakland to support ad‑hoc requests from Board members, Corporate Secretary, and Board liaisons
Documentation and Record keeping:
Put together meeting materials, board packets, walk‑in materials, and supporting documentation
Assist in preparation of Board Chair, Committee Chair, and executive packets for meetings (attendees, chair notes, run of show, printing)
Assist with preparation, approval, and retention of corporate minutes and consents
Track board approvals, track cadence calendar requirements for Boards and committees
Assist in maintaining internal Board Meeting Contributors’ SharePoint site (materials, templates, timelines, deadlines, and protocols)
Organize, upload, and manage physical and digital archival records including shared drives, Diligent, and safe materials, and maintain corporate seals.
Draft, review, and send Board communications, reports and other documents as requested by Corporate Secretary team
Research and retrieve corporate records for meeting materials, special projects, sales & RFP support, regulatory inquiries, and other initiatives
Legal and Statutory Support:
Assist Directors in completion of legal, statutory, and administrative requirements (filings, attestations, training & continuing education)
Assist Corporate Secretary team with compliance activities for corporate entities (filings, reporting, disclosure statements)
Assist Corporate Secretary team with Board compensation (payments, reporting, tax, and HSA coordination)
Handle expense reports and reimbursements for Directors
Track and follow‑up on action items for Directors, Corporate Secretary Team, and Board Liaisons to ensure deadlines are met
Other duties as assigned
Qualifications
Requires a bachelor’s degree or equivalent experience
Requires at least 5 years of prior relevant experience working with Boards of Directors in complex corporate structures, working with senior executive leadership and attorneys on legal requirements.
Requires strong organizational, communication, and interpersonal skills
Requires demonstrated ability to handle confidential information with discretion, preserving confidentiality and legal privilege as required
Requires one to be a proactive problem solver with a consistent learning posture and keen attention to detail
Requires advanced technical knowledge and experience with software and platforms such as Microsoft Office suite products, SharePoint, Diligent, as well as calendaring and finance/accounting software
Notary and/or paralegal certification is preferred
Experience with corporate governance and change management matters is strongly preferred
About the Team As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.
At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.
Our Values
Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we’re going to do and by acknowledging and correcting where we fall short.
Human. We strive to listen and communicate effectively, showing empathy by understanding others’ perspectives.
Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Workplace Model At Blue Shield of California and the Ascendiun Family of Companies, we believe in fostering a workplace environment that balances purposeful in‑person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the diverse needs of our workforce.
Physical Requirements Office Environment – roles involving part to full‑time schedule in an office. Activity level: Sedentary. Most work performed at a desk.
Equal Employment Opportunity External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
Salary $118,150.00–$139,000.00 (San Francisco, CA – 2 weeks ago)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management and Information Technology
Industries Insurance
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