Winston Salem State University is hiring: Executive Assistant in Winston-Salem

Executive Assistant

Graduate College at Winston‑Sel­lam State University seeks an Executive Assistant to support the Dean and the Graduate College.

Position Overview

Are you an administrative professional with a background in Higher Ed? Are you passionate about supporting students on their academic journeys? The Graduate College of WSSU is seeking an Executive Assistant who will work directly with the Dean to manage calendars, coordinate meetings, arrange travel, and serve as the first point of contact for the Graduate College.

Responsibilities

• Manage calendars for the Graduate College and the Dean, record meeting minutes.
• Coordinate meetings and appointments, prioritize the Dean's schedule, and negotiate timeframes and deadlines.
• Handle travel arrangements for the Dean, including advancing payment approval, registering for events, booking hotels and flights, preparing itineraries, and reconciling expense documents.
• Serve as the first point of contact for the Graduate College, answering inquiries from students, faculty, staff, graduate applicants, and visitors.
• Develop and manage a database of contacts, initiatives, and assignments.
• Draft professional communications such as letters, emails, memos, meeting agendas, and reports.
• Communicate requests for action or information to appropriate personnel on behalf of the Dean.
• Review budget and fund availability, maintain office supplies.
• Collaborate with internal and external stakeholders to ensure a supportive environment for graduate students, faculty, staff, and applicants.

Key Competencies

Planning & Organizing Work – coordination of calendars, scheduling, prioritization, and travel planning.

Knowledge – Program & Organization – understanding of the Graduate College’s programs and technical assistance on special projects.

Communication – Verbal & Written – drafting, proofreading, and editing documents and correspondence.

Budgeting – reviewing budget, managing supplies, and reconciling expenses.

Interpersonal Skills – working cooperatively with the Graduate College team, building rapport with stakeholders.

Requirements

• High school diploma or equivalent and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or related discipline and one year of administrative/office experience; or Bachelor's degree in business administration or related discipline; or equivalent combination of training and experience.
• Experience with Ellucian Banner (preferred).
• Proactive problem‑solving skills.
• Exceptional organization and communication skills.
• Demonstrated ability to manage a wide range of administrative and executive support tasks.
• Valid U.S. Driver's License (not required).

Preferred

• Prior experience with Ellucian Banner.
• Proactive problem‑solving.
• Exceptional organizational and communication skills.
• Experience managing diverse administrative and executive support tasks.

Additional Information

• Work Hours: 8‑5, 8‑hour days, 40 hours per week, 12 months per year.
• Appointment Type: Time‑limited, 6 years pending grant renewal.
• FLSA: Non‑Exempt.
• Salary Range: $37,306.00 – $86,062.00.
• Open Date: 11/13/2025. Close Date: 12/04/2025.
• Location: 322 Hill Hall.

Special Instructions & Equal Employment Opportunity

• A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
• If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
• Salary will be determined based on competencies, equity, budget, and market considerations.
• Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
• Failure to complete the application completely may result in you not being considered for the vacant position.
• Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
• For questions about the application process, contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability‑related accommodation in the application and interview process may call 336‑750‑2834.

Application Process

Job requirements must be submitted through the electronic application system. The application must be completed in full detail. An online confirmation number will be provided upon submission.

Equal Employment Opportunity

The Graduate College of Winston‑Sel­lam State University is an equal opportunity employer and welcomes candidates from diverse backgrounds.