LJA
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Project Coordinator – Office Services
role at LJA.What LJA Has To Offer
LJA is an employee‑owned firm that empowers your career growth while providing the benefits of being part of a winning team. You’ll collaborate daily with supportive and skilled leaders, gaining hands‑on experience across a broad range of clients and services.
What Makes LJA Different
Employee‑owned with a client‑focused culture
Employee Stock Ownership Plan (ESOP)
Consistently ranked as a Top Workplace
Internal recruitment team, in‑house training, and a industry‑specific marketing department
Flexibility—each team and office leads with a proven approach
Cultural champion for continuous learning and personal growth
Success through constant evolution and open communication
Fun and profitable—making impact while enjoying what we do
Position Overview As a Project Coordinator in LJA Business Solutions, you will support the delivery of office buildouts, renovations, relocations, and portfolio projects across the company. You will work closely with Real Estate, Design, IT, Facilities, as well as external architects, contractors, and vendors, ensuring projects are executed on schedule, within budget, and aligned with company standards.
A Typical Day Might Include
Collaborating with Real Estate during proposal and lease phases by reviewing test fits, providing construction cost feedback, and supporting space planning and budget estimates.
Monitoring project expenses and maintaining accurate, up‑to‑date budget information.
Coordinating meetings, preparing agendas, and taking minutes to track actions and decisions.
Managing communication among project stakeholders, consultants, and contractors.
Supporting project managers throughout construction, including bidding, scheduling, and tracking progress.
Identifying vendors and contractors, conducting competitive bid processes, and supporting bid evaluations.
Coordinating with external partners such as data cabling, furniture, access control, and AV vendors.
Processing vendor invoices, paying applications, and handling change orders.
Updating project schedules weekly to reflect planned versus actual milestones.
Ensuring responsibilities are assigned, tracked, and completed within deadlines.
Assembling tenant improvement reimbursement packages and coordinating submission to landlords.
Assisting with project closeout by gathering as‑built drawings, warranties, attic stock, and regulatory documentation.
Supporting office moves, drafting move communications, and preparing welcome packets for new locations.
Creating dashboards, reports, and documentation to support data‑driven decision making.
Collaborating with internal departments to maintain strong working relationships and alignment across the organization.
Supporting M&A integration projects by coordinating readiness of newly acquired offices and vendors.
Required Education / Licenses / Certifications
High school diploma or equivalent.
Bachelor’s degree, military service, or trade school experience preferred.
Required Qualifications
2+ years of experience as a Project Coordinator or in a related role.
Strong understanding of the construction process, preferably in commercial office environments.
Background in real‑estate development, construction, or design.
Proven ability to manage budgets, schedules, and administrative project documentation.
Excellent written and verbal communication skills with a proactive approach to coordination and problem solving.
Proficiency with Microsoft Excel, MS Project, and Outlook.
Ability to work both independently and within a team environment.
Valid driver’s license and willingness to travel to project sites as required.
Demonstrated integrity, organization under pressure, and effective cross‑department collaboration.
Ideally, You Should Also Have
Experience in a cross‑functional matrix environment.
Familiarity with project management software tools and reporting dashboards.
Strong analytical and process improvement skills.
A track record of anticipating needs, communicating change effectively, and driving follow‑through.
A collaborative mindset and commitment to continuous improvement.
Benefits
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: multiple plan options for health, dental, pets, and mental health support.
Family Support: paid maternity and parental leave.
Education Support: tuition reimbursement and in‑house courses via our Learning and Development team.
Referral Bonuses for bringing in great talent.
Community Impact: company‑sponsored volunteer days and philanthropic initiatives.
Professional Development: memberships to industry organizations.
Career Growth through strong internal mobility opportunities.
Fun Culture: social events, employee sports teams, bring‑your‑kid‑to‑work day, etc.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
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Project Coordinator – Office Services
role at LJA.What LJA Has To Offer
LJA is an employee‑owned firm that empowers your career growth while providing the benefits of being part of a winning team. You’ll collaborate daily with supportive and skilled leaders, gaining hands‑on experience across a broad range of clients and services.
What Makes LJA Different
Employee‑owned with a client‑focused culture
Employee Stock Ownership Plan (ESOP)
Consistently ranked as a Top Workplace
Internal recruitment team, in‑house training, and a industry‑specific marketing department
Flexibility—each team and office leads with a proven approach
Cultural champion for continuous learning and personal growth
Success through constant evolution and open communication
Fun and profitable—making impact while enjoying what we do
Position Overview As a Project Coordinator in LJA Business Solutions, you will support the delivery of office buildouts, renovations, relocations, and portfolio projects across the company. You will work closely with Real Estate, Design, IT, Facilities, as well as external architects, contractors, and vendors, ensuring projects are executed on schedule, within budget, and aligned with company standards.
A Typical Day Might Include
Collaborating with Real Estate during proposal and lease phases by reviewing test fits, providing construction cost feedback, and supporting space planning and budget estimates.
Monitoring project expenses and maintaining accurate, up‑to‑date budget information.
Coordinating meetings, preparing agendas, and taking minutes to track actions and decisions.
Managing communication among project stakeholders, consultants, and contractors.
Supporting project managers throughout construction, including bidding, scheduling, and tracking progress.
Identifying vendors and contractors, conducting competitive bid processes, and supporting bid evaluations.
Coordinating with external partners such as data cabling, furniture, access control, and AV vendors.
Processing vendor invoices, paying applications, and handling change orders.
Updating project schedules weekly to reflect planned versus actual milestones.
Ensuring responsibilities are assigned, tracked, and completed within deadlines.
Assembling tenant improvement reimbursement packages and coordinating submission to landlords.
Assisting with project closeout by gathering as‑built drawings, warranties, attic stock, and regulatory documentation.
Supporting office moves, drafting move communications, and preparing welcome packets for new locations.
Creating dashboards, reports, and documentation to support data‑driven decision making.
Collaborating with internal departments to maintain strong working relationships and alignment across the organization.
Supporting M&A integration projects by coordinating readiness of newly acquired offices and vendors.
Required Education / Licenses / Certifications
High school diploma or equivalent.
Bachelor’s degree, military service, or trade school experience preferred.
Required Qualifications
2+ years of experience as a Project Coordinator or in a related role.
Strong understanding of the construction process, preferably in commercial office environments.
Background in real‑estate development, construction, or design.
Proven ability to manage budgets, schedules, and administrative project documentation.
Excellent written and verbal communication skills with a proactive approach to coordination and problem solving.
Proficiency with Microsoft Excel, MS Project, and Outlook.
Ability to work both independently and within a team environment.
Valid driver’s license and willingness to travel to project sites as required.
Demonstrated integrity, organization under pressure, and effective cross‑department collaboration.
Ideally, You Should Also Have
Experience in a cross‑functional matrix environment.
Familiarity with project management software tools and reporting dashboards.
Strong analytical and process improvement skills.
A track record of anticipating needs, communicating change effectively, and driving follow‑through.
A collaborative mindset and commitment to continuous improvement.
Benefits
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: multiple plan options for health, dental, pets, and mental health support.
Family Support: paid maternity and parental leave.
Education Support: tuition reimbursement and in‑house courses via our Learning and Development team.
Referral Bonuses for bringing in great talent.
Community Impact: company‑sponsored volunteer days and philanthropic initiatives.
Professional Development: memberships to industry organizations.
Career Growth through strong internal mobility opportunities.
Fun Culture: social events, employee sports teams, bring‑your‑kid‑to‑work day, etc.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
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