Vaco Recruiter Services
Senior Accounts Payable Specialist
Vaco Recruiter Services, Carlsbad, California, United States, 92002
Senior Accounts Payable Specialist
We’re seeking an experienced Accounts Payable professional to support a fast-paced accounting function with a strong focus on accuracy, problem-solving, and process ownership. This role manages complex invoice workflows, supports payment operations, assists with system tools (including expense reporting platforms), and partners closely with internal teams and vendors to keep AP processes running smoothly. The ideal candidate enjoys digging into discrepancies, improving workflow efficiencies, and stepping in wherever needed to support the AP team.
Key Responsibilities
Manage high-volume invoice processing, including both 3-way and 2-way match, and handle more complex invoice types when needed.
Partner with cross-functional teams to resolve pricing, receiving, and PO-related issues.
Assist with weekly payment cycles and help troubleshoot integration or payment failures.
Review GR/IR and aging reports, address outstanding items, and help maintain accurate AP reporting.
Reconcile vendor statements and follow up on open balances or missing documentation.
Support vendor updates, including changes to payment or banking information.
Participate in system enhancements, upgrades, and testing activities for AP- or expense-related platforms.
Review and audit employee expense submissions for compliance; follow up with employees on outstanding or unsubmitted items.
Provide support for expense reporting tools (such as Concur), including credit card reconciliation questions.
Maintain and update internal process documentation and assist with onboarding for new team members.
Prepare documentation for internal and external audits.
Generate Excel-based reports and assist with ad hoc analysis as requested.
Contribute to year-end tasks, including 1099 review and preparation.
Serve as a backup for AP processing during high-volume periods or team absences.
Qualifications
Associate’s degree in Accounting, Finance, or related field—or equivalent practical experience.
5+ years of hands-on Accounts Payable experience.
Strong command of AP workflows, invoice processing, and exception handling.
Experience with ERP systems (SAP ideal orsimilar).
Working knowledge of expense reporting platforms, ideally Concur.
Proficiency in Microsoft Excel (intermediate to advanced).
Strong attention to detail, organization, and accuracy.
Ability to work independently while managing shifting priorities.
Clear and professional communication skills when working with both internal teams and external vendors.
Problem-solving mindset with a focus on continuous improvement.
Customer service–oriented approach.
Compensation & Benefits Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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Key Responsibilities
Manage high-volume invoice processing, including both 3-way and 2-way match, and handle more complex invoice types when needed.
Partner with cross-functional teams to resolve pricing, receiving, and PO-related issues.
Assist with weekly payment cycles and help troubleshoot integration or payment failures.
Review GR/IR and aging reports, address outstanding items, and help maintain accurate AP reporting.
Reconcile vendor statements and follow up on open balances or missing documentation.
Support vendor updates, including changes to payment or banking information.
Participate in system enhancements, upgrades, and testing activities for AP- or expense-related platforms.
Review and audit employee expense submissions for compliance; follow up with employees on outstanding or unsubmitted items.
Provide support for expense reporting tools (such as Concur), including credit card reconciliation questions.
Maintain and update internal process documentation and assist with onboarding for new team members.
Prepare documentation for internal and external audits.
Generate Excel-based reports and assist with ad hoc analysis as requested.
Contribute to year-end tasks, including 1099 review and preparation.
Serve as a backup for AP processing during high-volume periods or team absences.
Qualifications
Associate’s degree in Accounting, Finance, or related field—or equivalent practical experience.
5+ years of hands-on Accounts Payable experience.
Strong command of AP workflows, invoice processing, and exception handling.
Experience with ERP systems (SAP ideal orsimilar).
Working knowledge of expense reporting platforms, ideally Concur.
Proficiency in Microsoft Excel (intermediate to advanced).
Strong attention to detail, organization, and accuracy.
Ability to work independently while managing shifting priorities.
Clear and professional communication skills when working with both internal teams and external vendors.
Problem-solving mindset with a focus on continuous improvement.
Customer service–oriented approach.
Compensation & Benefits Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
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