Tap Growth ai is hiring: Legal Assistant/ Litigation Legal Secretary/ Legal Secr

We're Hiring: Legal Secretary III / Administrative Assistant! We are seeking a detail-oriented and experienced Legal Secretary III / Administrative Assistant to join our dynamic team in San Diego. The ideal candidate will have a strong background in legal administrative support, exceptional organizational skills, and the ability to manage multiple tasks efficiently while maintaining confidentiality. Location: San Diego, CA ⏰ Work Mode: Work From Office Role: Legal Secretary III / Administrative Assistant Employment type: Permanent Placement What You'll Do: Maintain attorney(s) calendar book and tickler system Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring of same Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Winscribe/Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.) Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects General Office Administration: Answer and screen telephone calls; direct visitors Retrieve, post, and deposit all the daily mail; replenish and maintain sufficient postage for the office Maintain office supplies and order supplies as necessary Act as liaison with Office of the Building, Office Services, and IT for all facilities related issues; troubleshoot with IT and assist with resetting IT servers. Participate in department and company projects as requested Assist and provide back up for other secretaries as requested Perform additional duties as requested Education and/or Experience: High school diploma or GED 4-7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experience Other Skills and Abilities: Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate – proficient in MS Word; knowledge of case management software; type 70+ wpm Ready to make an impact? Apply now and let’s grow together! #J-18808-Ljbffr