San José State University
Job Summary
The School of Music is seeking a Scheduling Analyst to provide scheduling, administrative, and analytical support for faculty, students, and leadership. Reporting to the Director of Resources and Operations and working under the direction of the Department Chair, the Scheduling Analyst plays a key role in course scheduling, temporary faculty appointments, and student success initiatives. This position requires strong attention to detail, the ability to analyze data, and excellent communication skills to support academic operations in a fast‑paced environment.
Key Responsibilities
Develop and maintain effective class schedules, ensuring alignment with curriculum requirements and student success goals
Coordinate course scheduling, classroom assignments, and faculty teaching loads; process schedule changes and corrections in the University’s system
Support temporary faculty appointments, including processing appointment papers, salary coordination, and maintaining personnel records
Compile and analyze data related to enrollment planning, faculty workload, and budget alignment
Assist with faculty recruitment scheduling and documentation
Maintain databases on faculty assignments, ensuring compliance with university and collective bargaining requirements
Provide administrative support to the Director’s office and coordinate day‑to‑day office operations
Support student success by tracking retention, graduation, and other student progress metrics
Assist with outreach, alumni engagement, and coordination of music school activities
Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner
Thorough knowledge of faculty recruitment, appointment and evaluation procedures for temporary faculty
Thorough knowledge of scheduling and curriculum processes
Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester‑by‑semester basis
Ability to evaluate and coordinate office assignment for permanent and part‑time faculty based on teaching, advising, and research schedules
Thorough knowledge of word processing and spreadsheet software
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
Ability to analyze data related to enrollment planning to support the operational needs of the department
Ability to organize and plan work and projects including handling multiple priorities
Ability to maintain confidentiality and appropriately handle sensitive communications
Ability to compile, write, and present reports related to program or administrative specialty
Excellent analytical, oral and written communication skills are essential
Ability to initiate, compose and appropriately format correspondence and reports
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
Strong organizational skills and attention to detail
Required Qualifications
A bachelor's degree and/or equivalent training
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
Bachelor’s degree in Music or Arts management
Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs. Preferably in an academic setting.
Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheets and or data using tools such as Excel, Google Sheets or FileMakerPro
Experience with Google Apps to support collaborative work assignments
Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems
Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment
Compensation Classification: Administrative Analyst/Specialist – Non‑Exempt
Anticipated Hiring Range: $5,667/month – $6,000/month
CSU Salary Range: $3,879/month – $7,488/month
San José State University offers employees a comprehensive benefits package typically worth 30‑35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
October 3, 2025 through October 19, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel jobs@sjsu.edu 408‑924‑2252
CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in‑person program or activity (on‑ or off‑campus) operated or controlled by the University follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH). For full policy details, please visit the CSU systemwide policy website.
Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information or if qualifying information was withheld or falsified. Background checks are conducted through the university’s third‑party vendor, Accurate Background. Failure to satisfactorily complete the background check may affect continued employment.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities.
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Key Responsibilities
Develop and maintain effective class schedules, ensuring alignment with curriculum requirements and student success goals
Coordinate course scheduling, classroom assignments, and faculty teaching loads; process schedule changes and corrections in the University’s system
Support temporary faculty appointments, including processing appointment papers, salary coordination, and maintaining personnel records
Compile and analyze data related to enrollment planning, faculty workload, and budget alignment
Assist with faculty recruitment scheduling and documentation
Maintain databases on faculty assignments, ensuring compliance with university and collective bargaining requirements
Provide administrative support to the Director’s office and coordinate day‑to‑day office operations
Support student success by tracking retention, graduation, and other student progress metrics
Assist with outreach, alumni engagement, and coordination of music school activities
Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner
Thorough knowledge of faculty recruitment, appointment and evaluation procedures for temporary faculty
Thorough knowledge of scheduling and curriculum processes
Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester‑by‑semester basis
Ability to evaluate and coordinate office assignment for permanent and part‑time faculty based on teaching, advising, and research schedules
Thorough knowledge of word processing and spreadsheet software
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
Ability to analyze data related to enrollment planning to support the operational needs of the department
Ability to organize and plan work and projects including handling multiple priorities
Ability to maintain confidentiality and appropriately handle sensitive communications
Ability to compile, write, and present reports related to program or administrative specialty
Excellent analytical, oral and written communication skills are essential
Ability to initiate, compose and appropriately format correspondence and reports
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
Strong organizational skills and attention to detail
Required Qualifications
A bachelor's degree and/or equivalent training
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
Bachelor’s degree in Music or Arts management
Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs. Preferably in an academic setting.
Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheets and or data using tools such as Excel, Google Sheets or FileMakerPro
Experience with Google Apps to support collaborative work assignments
Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems
Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment
Compensation Classification: Administrative Analyst/Specialist – Non‑Exempt
Anticipated Hiring Range: $5,667/month – $6,000/month
CSU Salary Range: $3,879/month – $7,488/month
San José State University offers employees a comprehensive benefits package typically worth 30‑35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
October 3, 2025 through October 19, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel jobs@sjsu.edu 408‑924‑2252
CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in‑person program or activity (on‑ or off‑campus) operated or controlled by the University follow COVID‑19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH). For full policy details, please visit the CSU systemwide policy website.
Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information or if qualifying information was withheld or falsified. Background checks are conducted through the university’s third‑party vendor, Accurate Background. Failure to satisfactorily complete the background check may affect continued employment.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities.
#J-18808-Ljbffr