University of Chicago
Grants and Contracts Analyst
University of Chicago
Pay Range Base pay: $33.33/yr – $38.47/yr (hourly)
Department PSD Local Business Center: Astro Plus
Job Summary The Grants & Contracts Analyst performs routine pre‑award and/or post‑award activities relating to grant and contract proposals and funding within a department or unit. Pre‑award activities include research, preparing applications, and editing proposals. Post‑award activities include compliance monitoring, payment processing, and salary allocations. This position is eligible for a hybrid work schedule.
Responsibilities
Act as a primary account administrator for account owners in an intensive customer service environment.
Prepare budgets for grant submissions, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
Help prepare monthly reports, conduct and correct errors in accounts using existing procedures, and provide advice on the financial impact of human resources and academic affairs decisions.
Process and reconcile account transactions, including purchases and travel expenditures.
Interact with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
Work with other administrators on the procurement process, allocate expenditures for authorization, and advise in communications regarding funding agencies, subcontractors, and others as directed.
Assist in pre‑award activities including reading proposal guidelines and collecting and preparing administrative components of proposal submissions, gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
Review grant proposals for spelling, grammar, and consistent formatting.
Assist with straightforward post‑award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepare summaries of grants and effort allocations for Principal Investigators, meet with them, and respond to their questions. Coordinate with other departments/units/divisions regarding multi‑investigator grants. Serve as department contact for annual audits and agency site visits.
Perform other related work as needed.
Qualifications Minimum education: College or university degree in a related field.
Minimum experience: Knowledge and skills developed through less than 2 years of work experience in a related job discipline.
Technical Skills Or Knowledge
Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Preferred Competencies
Attention to detail and organizational skills.
Time‑management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and University.
Flexible and adaptable to changes in workflow and procedures.
Understand and follow policies and sponsor guidelines.
Multitask and manage multiple projects in a client‑service environment.
Maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer‑service‑based approach to interacting with colleagues and others.
Work effectively as part of a team.
Budgeting and financial accounting skills.
Working Conditions
This position is eligible for a hybrid work schedule.
Application Documents
Resume (required)
Cover Letter (preferred)
References (preferred)
Job Family Financial Management
Role Impact Individual Contributor
Weekly Hours 37.5
Pay Rate Type Hourly
FLSA Status Non‑Exempt
Benefits Eligible Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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University of Chicago
Pay Range Base pay: $33.33/yr – $38.47/yr (hourly)
Department PSD Local Business Center: Astro Plus
Job Summary The Grants & Contracts Analyst performs routine pre‑award and/or post‑award activities relating to grant and contract proposals and funding within a department or unit. Pre‑award activities include research, preparing applications, and editing proposals. Post‑award activities include compliance monitoring, payment processing, and salary allocations. This position is eligible for a hybrid work schedule.
Responsibilities
Act as a primary account administrator for account owners in an intensive customer service environment.
Prepare budgets for grant submissions, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
Help prepare monthly reports, conduct and correct errors in accounts using existing procedures, and provide advice on the financial impact of human resources and academic affairs decisions.
Process and reconcile account transactions, including purchases and travel expenditures.
Interact with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
Work with other administrators on the procurement process, allocate expenditures for authorization, and advise in communications regarding funding agencies, subcontractors, and others as directed.
Assist in pre‑award activities including reading proposal guidelines and collecting and preparing administrative components of proposal submissions, gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
Review grant proposals for spelling, grammar, and consistent formatting.
Assist with straightforward post‑award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepare summaries of grants and effort allocations for Principal Investigators, meet with them, and respond to their questions. Coordinate with other departments/units/divisions regarding multi‑investigator grants. Serve as department contact for annual audits and agency site visits.
Perform other related work as needed.
Qualifications Minimum education: College or university degree in a related field.
Minimum experience: Knowledge and skills developed through less than 2 years of work experience in a related job discipline.
Technical Skills Or Knowledge
Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Preferred Competencies
Attention to detail and organizational skills.
Time‑management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and University.
Flexible and adaptable to changes in workflow and procedures.
Understand and follow policies and sponsor guidelines.
Multitask and manage multiple projects in a client‑service environment.
Maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer‑service‑based approach to interacting with colleagues and others.
Work effectively as part of a team.
Budgeting and financial accounting skills.
Working Conditions
This position is eligible for a hybrid work schedule.
Application Documents
Resume (required)
Cover Letter (preferred)
References (preferred)
Job Family Financial Management
Role Impact Individual Contributor
Weekly Hours 37.5
Pay Rate Type Hourly
FLSA Status Non‑Exempt
Benefits Eligible Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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