FHLB Des Moines
VICE CHAIR OF FINANCE & ADMINISTRATION, DEPARTMENT OF EMERGENCY MEDICINE
FHLB Des Moines, Seattle, Washington, us, 98127
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
**The Department of Emergency Medicine has an outstanding opportunity for a Vice Chair of Finance & Administration to join their team.**
The University of Washington Department of Emergency Medicine (DEM) is responsible for the oversight and clinical care within three emergency departments within UW Medicine: Harborview Medical Center (HMC), the University of Washington Medical Center Montlake (UWMC-ML) and the UWMC-Northwest (UWMC-NW). These emergency departments see a combined annual patient volume of approximately 120,000. The department supports a 4-year emergency medicine residency program with 72 residents, 5 fellowship programs, as well as a required medical student rotation for the UW School of Medicine fourth year students. The department structure also includes four (4) Sections: Critical Care, EMS, Population Health, and Emergency Ultrasound. The department has a robust research program, including funding from both government and private sources. The department closely collaborates with the Seattle Fire Department through the Medic One EMS program, as well as King County Medic One. The mission of the Department of Emergency Medicine is to advance and shape the future of emergency care locally, regionally, and globally. We foster this mission through the delivery of exceptional patient-centered emergency care; the provision of state-of-the-art emergency medicine education; and Innovation, transformative research and discovery, and the generation of knowledge. The department has an annual budget of $40M and has 100 faculty and 75 staff.
**GENERAL DESCRIPTION**
The Vice Chair reports to the Department Chair and School’s Associate Dean of Administration and Operations and serves as the business manager and senior administrative support representative for the Department. As such, the Vice Chair has a comprehensive range of responsibilities, including: financial planning/management, budget development, supervision of the Department’s classified and exempt staff, personnel, payroll, purchasing, special project support, and other administrative functions for the School of Medicine.
As a UW SoM Department Vice Chair of Finance and Administration, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations. The critical knowledge and skills are organized into the areas of: Financial Management and Development Activities, Operations Management, Practice Plan Management, Compliance and Risk Management, Research Management, Information Management, Human Resource Management, Facilities Management and Educational Program(s) Management. He/she/they acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, and management advice. In addition, the Vice Chair is the Department's primary working-level interface with the Dean's Office, the Practice Plans, and other departments in the University regarding administrative issues.
**DUTIES AND RESPONSIBILITIES*** Manage the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices.* Interacts with faculty and staff to facilitate the department’s ability to achieve clinical, scientific, and educational goals.* Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.* Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.* Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures.* Manage department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities.* Coordinates a variety of general administrative activities necessary to the department’s day-to-day operations.* Understands and integrates the cyclic operational responsibilities of the UW/SoM/Practice Plans into department planning, policies, and procedures.* Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies.* Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission.* Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements.* Forecasts, plans, and reports practice plan revenue/expenses and develops budget models to guide faculty or the practice.* Maintains revenue cycle management, including on the evolving coding, documentation, billing and reimbursement developments.Serve as a primary point person catalyst to the Practice Plans to stay on top of developments.* Assists in interpreting and integrating current practice plan compliance directives and policies to ensure that billing faculty are in compliance.* Manage the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.* Designs and implements administrative procedures for grant and contract administration.* Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.* Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supporting documents and verifications, and submission of grant and contract proposals.* Reviews and approves all department grant and contract applications.* Manage the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures.* Key human resource (HR) management skills for the SoM Department Vice Chair are:* Interprets and integrates federal, state, UW, SoM, and other local laws and agreements into department policies and procedures.* Develops and/or utilizes HR measurement/monitoring systems.* Responds to and assists in needs/requirements for faculty and staff training and coaching.* Negotiates faculty/staff relations to represent viewpoints and positions fairly.* Promote compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.* Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.* Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.* Manage the information requirements of the department, to include academic, business, educational and research information needs, incorporating #J-18808-Ljbffr
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
**The Department of Emergency Medicine has an outstanding opportunity for a Vice Chair of Finance & Administration to join their team.**
The University of Washington Department of Emergency Medicine (DEM) is responsible for the oversight and clinical care within three emergency departments within UW Medicine: Harborview Medical Center (HMC), the University of Washington Medical Center Montlake (UWMC-ML) and the UWMC-Northwest (UWMC-NW). These emergency departments see a combined annual patient volume of approximately 120,000. The department supports a 4-year emergency medicine residency program with 72 residents, 5 fellowship programs, as well as a required medical student rotation for the UW School of Medicine fourth year students. The department structure also includes four (4) Sections: Critical Care, EMS, Population Health, and Emergency Ultrasound. The department has a robust research program, including funding from both government and private sources. The department closely collaborates with the Seattle Fire Department through the Medic One EMS program, as well as King County Medic One. The mission of the Department of Emergency Medicine is to advance and shape the future of emergency care locally, regionally, and globally. We foster this mission through the delivery of exceptional patient-centered emergency care; the provision of state-of-the-art emergency medicine education; and Innovation, transformative research and discovery, and the generation of knowledge. The department has an annual budget of $40M and has 100 faculty and 75 staff.
**GENERAL DESCRIPTION**
The Vice Chair reports to the Department Chair and School’s Associate Dean of Administration and Operations and serves as the business manager and senior administrative support representative for the Department. As such, the Vice Chair has a comprehensive range of responsibilities, including: financial planning/management, budget development, supervision of the Department’s classified and exempt staff, personnel, payroll, purchasing, special project support, and other administrative functions for the School of Medicine.
As a UW SoM Department Vice Chair of Finance and Administration, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations. The critical knowledge and skills are organized into the areas of: Financial Management and Development Activities, Operations Management, Practice Plan Management, Compliance and Risk Management, Research Management, Information Management, Human Resource Management, Facilities Management and Educational Program(s) Management. He/she/they acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, and management advice. In addition, the Vice Chair is the Department's primary working-level interface with the Dean's Office, the Practice Plans, and other departments in the University regarding administrative issues.
**DUTIES AND RESPONSIBILITIES*** Manage the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices.* Interacts with faculty and staff to facilitate the department’s ability to achieve clinical, scientific, and educational goals.* Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.* Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.* Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures.* Manage department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities.* Coordinates a variety of general administrative activities necessary to the department’s day-to-day operations.* Understands and integrates the cyclic operational responsibilities of the UW/SoM/Practice Plans into department planning, policies, and procedures.* Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies.* Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission.* Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements.* Forecasts, plans, and reports practice plan revenue/expenses and develops budget models to guide faculty or the practice.* Maintains revenue cycle management, including on the evolving coding, documentation, billing and reimbursement developments.Serve as a primary point person catalyst to the Practice Plans to stay on top of developments.* Assists in interpreting and integrating current practice plan compliance directives and policies to ensure that billing faculty are in compliance.* Manage the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.* Designs and implements administrative procedures for grant and contract administration.* Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.* Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supporting documents and verifications, and submission of grant and contract proposals.* Reviews and approves all department grant and contract applications.* Manage the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures.* Key human resource (HR) management skills for the SoM Department Vice Chair are:* Interprets and integrates federal, state, UW, SoM, and other local laws and agreements into department policies and procedures.* Develops and/or utilizes HR measurement/monitoring systems.* Responds to and assists in needs/requirements for faculty and staff training and coaching.* Negotiates faculty/staff relations to represent viewpoints and positions fairly.* Promote compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.* Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.* Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.* Manage the information requirements of the department, to include academic, business, educational and research information needs, incorporating #J-18808-Ljbffr