MUSC Health
Project Intake & Strategy Manager, ePMO
MUSC Health, Charleston, South Carolina, United States, 29408
Project Intake & Strategy Manager, ePMO
Location: Charleston, SC
Salary: $50,000.00 - $75,000.00
Job Description Summary The Manager of Project Intake & Strategy is a leadership role within the ePMO responsible for governing the project vetting and intake process and ensuring all new requests submitted through the MUSC intake portal (ServiceNow) align with MUSC Health’s strategic priorities.
This role collaborates with stakeholders on business case development, drives intake vetting and governance, and leads project scoping and estimation. The manager will oversee standardized ServiceNow-based workflows for intake review, project qualification, high‑level design and scoping, prioritization, and enterprise alignment across academic, clinical, research, financial, and operational domains.
The position supervises a Program Coordinator and partners closely with the three ePMO portfolios—Information Solutions, Operations, and Planning Design & Construction—and university, health system, and enterprise operations to mature the intake process, build effective project business cases, improve data quality, and promote informed project approval decisions.
Key Responsibilities Intake Governance Leadership
Lead the evaluation of all new project requests submitted to the ePMO via ServiceNow, applying standardized business case development, intake criteria, and strategic alignment scoring.
Collaborate with ePMO and operational teams on project review methodology, scoping, and dispositioning.
Serve as leader of the project intake process and work with ePMO leadership, governance bodies, and operational leadership enterprise‑wide to ensure efficient and comprehensive project vetting.
Maintain intake process documentation, audit trails, and reporting dashboards to promote transparency and traceability.
Strategic Alignment & Prioritization
Ensure proposed project requests demonstrate alignment with OneMUSC strategic pillars, available resource capacity, and enterprise readiness.
Collaborate with resource managers and business sponsors to assess requests against enterprise initiatives and roadmaps.
Recommend go/no‑go decisions and ensure readiness before transitioning requests to active projects.
Assist in maturing MUSC project and operational governance.
Process Management & Optimization
Design and continuously improve intake workflows within ServiceNow, including request capture, validation, scoping, and decision checkpoints.
Ensure quality control of intake data fields, project descriptions, funding sources, and impacted business units.
Track intake KPIs, cycle times, and alignment metrics; publish routine intake performance reports to ePMO leadership.
Team Leadership
Supervise and coach the Program Coordinator to support intake administration, reporting, and documentation.
Promote a culture of process ownership, customer service, and operational excellence.
Participate in broader ePMO talent development and succession planning efforts.
Stakeholder Engagement
Partner with requesters and subject matter experts to refine submissions, clarify scope, and confirm dependencies.
Facilitate intake alignment discussions with clinical, academic, and operational leaders as needed.
Serve as a primary point of contact for intake‑related questions, training, and support.
Qualifications
Bachelor’s degree preferred; 7+ years of project/program/portfolio management experience, ideally within a healthcare or academic health system environment.
Subject‑matter knowledge of technology, construction, and/or operational improvement efforts within a healthcare context. Understanding of health system and educational business models and strategy.
Experience building project business cases, budgets, and/or pro‑formas.
Strong knowledge of portfolio governance, project intake, and ServiceNow or similar PPM systems and concepts.
Demonstrated ability to lead cross‑functional reviews, build consensus, and apply strategic thinking to project prioritization.
Experience in highly matrixed environments a plus.
Experience in managing personnel and developing talent.
Excellent communication, facilitation, and organizational skills.
PMP, Lean Six Sigma, or SAFe certification a plus.
Additional Job Description Education: Bachelor’s Degree or Equivalent.
Work Experience: 7 years progressive work experience and 2 years management experience.
Equity, Diversity & Inclusion Statement Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please visit the U.S. Citizenship and Immigration Services website.
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Salary: $50,000.00 - $75,000.00
Job Description Summary The Manager of Project Intake & Strategy is a leadership role within the ePMO responsible for governing the project vetting and intake process and ensuring all new requests submitted through the MUSC intake portal (ServiceNow) align with MUSC Health’s strategic priorities.
This role collaborates with stakeholders on business case development, drives intake vetting and governance, and leads project scoping and estimation. The manager will oversee standardized ServiceNow-based workflows for intake review, project qualification, high‑level design and scoping, prioritization, and enterprise alignment across academic, clinical, research, financial, and operational domains.
The position supervises a Program Coordinator and partners closely with the three ePMO portfolios—Information Solutions, Operations, and Planning Design & Construction—and university, health system, and enterprise operations to mature the intake process, build effective project business cases, improve data quality, and promote informed project approval decisions.
Key Responsibilities Intake Governance Leadership
Lead the evaluation of all new project requests submitted to the ePMO via ServiceNow, applying standardized business case development, intake criteria, and strategic alignment scoring.
Collaborate with ePMO and operational teams on project review methodology, scoping, and dispositioning.
Serve as leader of the project intake process and work with ePMO leadership, governance bodies, and operational leadership enterprise‑wide to ensure efficient and comprehensive project vetting.
Maintain intake process documentation, audit trails, and reporting dashboards to promote transparency and traceability.
Strategic Alignment & Prioritization
Ensure proposed project requests demonstrate alignment with OneMUSC strategic pillars, available resource capacity, and enterprise readiness.
Collaborate with resource managers and business sponsors to assess requests against enterprise initiatives and roadmaps.
Recommend go/no‑go decisions and ensure readiness before transitioning requests to active projects.
Assist in maturing MUSC project and operational governance.
Process Management & Optimization
Design and continuously improve intake workflows within ServiceNow, including request capture, validation, scoping, and decision checkpoints.
Ensure quality control of intake data fields, project descriptions, funding sources, and impacted business units.
Track intake KPIs, cycle times, and alignment metrics; publish routine intake performance reports to ePMO leadership.
Team Leadership
Supervise and coach the Program Coordinator to support intake administration, reporting, and documentation.
Promote a culture of process ownership, customer service, and operational excellence.
Participate in broader ePMO talent development and succession planning efforts.
Stakeholder Engagement
Partner with requesters and subject matter experts to refine submissions, clarify scope, and confirm dependencies.
Facilitate intake alignment discussions with clinical, academic, and operational leaders as needed.
Serve as a primary point of contact for intake‑related questions, training, and support.
Qualifications
Bachelor’s degree preferred; 7+ years of project/program/portfolio management experience, ideally within a healthcare or academic health system environment.
Subject‑matter knowledge of technology, construction, and/or operational improvement efforts within a healthcare context. Understanding of health system and educational business models and strategy.
Experience building project business cases, budgets, and/or pro‑formas.
Strong knowledge of portfolio governance, project intake, and ServiceNow or similar PPM systems and concepts.
Demonstrated ability to lead cross‑functional reviews, build consensus, and apply strategic thinking to project prioritization.
Experience in highly matrixed environments a plus.
Experience in managing personnel and developing talent.
Excellent communication, facilitation, and organizational skills.
PMP, Lean Six Sigma, or SAFe certification a plus.
Additional Job Description Education: Bachelor’s Degree or Equivalent.
Work Experience: 7 years progressive work experience and 2 years management experience.
Equity, Diversity & Inclusion Statement Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please visit the U.S. Citizenship and Immigration Services website.
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