City of Manchester
Job Summary
A Purchasing Agent purchases materials, equipment, supplies and services of a specialized or complex nature in compliance with Manchester Municipal Code and State of Tennessee purchasing policies and regulations. Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid requests and reviews quotations. Purchasing Agent also interprets purchasing procedures to departments and vendors.
Nature Of Work This position typically reports to the Director of the Finance Department. The Purchasing Specialist must be able to use initiative and independent judgment. This position requires knowledge of purchasing policies and procedures and familiarity with materials, products and commodities in an area of specialization. It requires the ability to prepare and analyze technical specifications and bids, good verbal and written communication skills and the ability to develop and maintain effective working relationships. Proficiency in the use of database, spreadsheet, word processing and presentation software tools is required, including the ability to produce reports, documents and presentations.
Examples Of Duties
Reviews and processes purchase requisitions. Verifies accuracy and conformance with Manchester Municipal Code and State of Tennessee purchasing policies and regulations and determines appropriate method to process requisition based on dollar amount, timeliness, existing open contracts, and/or competitive bidding.
Implements and follows up on change orders.
Identifies requesting departments’ needs and budgetary requirements and makes recommendations to develop and refine specifications for commodities, supplies or equipment.
Prepares bid specifications, legal advertisements, formal bid invitations or requests for proposals; receives and analyzes bids, quotes, and proposals.
Identifies and maintains lists of eligible vendors and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and orders.
Reconciles and processes invoices/requests for payments against requisitions.
Trains on and interprets purchasing procedures and processes including purchasing software for departments.
Resolves and answers questions regarding purchasing issues with departments and/or vendors.
Creates and maintains files of purchasing records.
Minimum Qualification Requirements This position requires a high school diploma or equivalent and four years of procurement related experience; or a bachelor’s degree in a related field.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seniority Level
Entry level
Employment Type
Full-time
Job Function
Purchasing and Supply Chain
Government Administration
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Nature Of Work This position typically reports to the Director of the Finance Department. The Purchasing Specialist must be able to use initiative and independent judgment. This position requires knowledge of purchasing policies and procedures and familiarity with materials, products and commodities in an area of specialization. It requires the ability to prepare and analyze technical specifications and bids, good verbal and written communication skills and the ability to develop and maintain effective working relationships. Proficiency in the use of database, spreadsheet, word processing and presentation software tools is required, including the ability to produce reports, documents and presentations.
Examples Of Duties
Reviews and processes purchase requisitions. Verifies accuracy and conformance with Manchester Municipal Code and State of Tennessee purchasing policies and regulations and determines appropriate method to process requisition based on dollar amount, timeliness, existing open contracts, and/or competitive bidding.
Implements and follows up on change orders.
Identifies requesting departments’ needs and budgetary requirements and makes recommendations to develop and refine specifications for commodities, supplies or equipment.
Prepares bid specifications, legal advertisements, formal bid invitations or requests for proposals; receives and analyzes bids, quotes, and proposals.
Identifies and maintains lists of eligible vendors and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and orders.
Reconciles and processes invoices/requests for payments against requisitions.
Trains on and interprets purchasing procedures and processes including purchasing software for departments.
Resolves and answers questions regarding purchasing issues with departments and/or vendors.
Creates and maintains files of purchasing records.
Minimum Qualification Requirements This position requires a high school diploma or equivalent and four years of procurement related experience; or a bachelor’s degree in a related field.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seniority Level
Entry level
Employment Type
Full-time
Job Function
Purchasing and Supply Chain
Government Administration
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