Accounting Assistant Job at GBA Inc in Tampa

Gahagan & Bryant Associates, Inc. (GBA) is a unique engineering firm that specializes in providing consulting and engineering services for a variety of projects, including port development, navigation channel design, dredged material management, hydrographic surveying, coastal engineering, and construction management. GBA is a family-owned, 90-person marine engineering firm with a history spanning 50+ years and 7 locations across the country, striving to foster a collaborative and supportive work environment where every team member feels valued. Job Summary: The Accounting Assistant will support the day-to-day operations of the Accounting department. This role involves, but is not limited to, handling accounts payable and receivable, supporting month-end (and year-end, as needed) financial close processes, and Data/Project Entry. The ideal candidate is detail-oriented, organized, and capable of working in a dynamic, fast-paced environment. Key Responsibilities: Accounts Payable: Process vendor invoices, verify expenses, and ensure timely payments. Accounts Receivable: Support the Billing Specialist in generating invoices for clients, managing collections, and applying payments. Payroll Support: Assist in preparing payroll by verifying employee timesheets and time entry. Data Entry: Maintain accurate and up-to-date records of financial transactions in the accounting system. Project Entry and Updating: Assist with accurate project entry into the Deltek Ajera Accounting system, supporting Billing Managers and Project Managers as needed. Month-End Close: Assist with month-end financial reporting, including reconciling accounts and preparing reports. Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies. General Administrative Support: Provide assistance to the Billing Specialist, Strategic Controller, and other members of the accounting team, and Project Managers as needed. Qualifications: Education: Associate's degree in Accounting, Finance, or a related field (or equivalent experience). Experience: Minimum 1-3 years of experience in an accounting or bookkeeping role, preferably in a small to medium-sized business. Technical Skills: Proficiency in accounting software (Deltek Ajera a plus) and Microsoft Office Suite. Attention to Detail: Strong organizational skills and high attention to detail are essential. Communication: Excellent written and verbal communication skills, with the ability to interact with internal teams and external vendors/clients professionally. Team Player: Ability to work well in a team-oriented, family-owned business environment. Adaptability: Willingness to take on new tasks and assist with various aspects of the accounting function as needed. Preferred: Experience in the engineering or construction industry. Familiarity with project-based accounting and job cost tracking. Gahagan & Bryant Associates, Inc. offers a Medical Benefits Package, 401(k) with company contribution, and paid time off and holidays. Gahagan & Bryant Associates, Inc. is an equal opportunity employer. Note: This job description is intended to provide a general overview of the position and its responsibilities. It is not an exhaustive list of all duties, responsibilities, and qualifications required for the job. #J-18808-Ljbffr