KMRG, LLC
ROLE
We are seeking a Senior Acquisition Support Specialist to support the U.S. Department of Transportation’s Maritime Administration (MARAD) Office of Acquisition in Washington, DC. In this role, you will provide senior-level federal contracting support across the full acquisition lifecycle to ensure MARAD’s ship operations and mission programs are backed by accurate, compliant & timely contract actions.
This is a part‑time opportunity ideal for retired federal Contracting Officers and other experienced federal acquisition professionals.
RESPONSIBILITIES Acquisition Planning & Pre‑Award
Provide senior-level acquisition support for MARAD contracts supporting Ready Reserve Force (RRF) vessels, training ships, and other fleet needs throughout the contract lifecycle
Conduct market research and recommend acquisition strategies, contract types, competition approaches, and schedules
Develop core acquisition documents such as Statements of Work (SOWs), Performance‑based Work Statements (PWSs), Quality Assurance Surveillance Plans (QASPs), and related pre‑award documentation
Pricing & Cost Analysis
Provide expert support during proposal evaluations, including price, cost, and technical analysis
Document evaluation results clearly for the source selection record
Perform advanced pricing and data analysis using Microsoft Excel pivot tables, lookup functions, conditional formatting, and nested formulas to support ship management services contracts
Build Excel tools and calculators that help Administrative Contracting Officers (ACOs) and Contracting Officers’ Representatives (CORs) review invoices and approve fixed‑price and cost‑reimbursable charges
Develop Independent Government Cost Estimates (IGCEs) using historical purchases, current market data, and comparable acquisitions at other agencies
Solicitation & Source Selection
Prepare Requests for Quotations (RFQs), Requests for Proposals (RFPs), and combined synopsis and solicitations with appropriate terms and conditions
Recommend special clauses, confirm funding, and coordinate legal review before solicitation release
Support informal and formal source selections by preparing Source Selection Plans, evaluation tools, and draft Source Selection Decision Memoranda (SSDMs), and by assembling complete source selection records
Coordinate with evaluators and the Contracting Officer (CO) to set pre‑negotiation objectives and support discussions and communications with offerors
Award, Administration & Closeout
Draft award packages for task orders, delivery orders, and stand‑alone contracts, and prepare COR designation letters and related documents
Enter award data into the Federal Procurement Data System – Next Generation (FPDS‑NG) and the Voice of Acquisition (VOA) system, and distribute executed contracts to stakeholders
Prepare documentation to exercise options and process post‑award contract modifications
Help resolve contractor performance issues, investigate contract discrepancies, and support contract administration and closeout
Systems, Data & Training
Use the ESC‑PRISM contract writing system, FPDS‑NG, and SharePoint to manage acquisition data and e‑contract records
Train contracting, program, and financial staff to process contracting documents and requisitions in ESC‑PRISM
Instruct staff on generating acquisition data reports from ESC‑PRISM and FPDS‑NG
Coach staff on storing, viewing, and retrieving records in SharePoint
Prepare acquisition documents, pricing tools, reports, and briefings using Microsoft Word, Excel, and PowerPoint
Policy & Stakeholder Support
Contribute to MARAD acquisition policies, procedures, and internal templates
Monitor changes to the Federal Acquisition Regulation (FAR), Transportation Acquisition Regulation (TAR), Transportation Acquisition Manual (TAM), and related guidance, and help implement updates
Participate in acquisition team meetings and provide senior‑level acquisition advice to MARAD stakeholders
REQUIRED EXPERIENCE
At least five (5) years of operational experience in Federal Contracting
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
Expert knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies, and procedures sufficient to plan, lead, review, or audit the most complex procurement functions.
Mastery of Federal and Departmental procurement regulations (e.g. FAR & TAR)
Knowledge of the regulations and techniques of source selection sufficient to conduct a selection
Skill in promoting e‑commerce, and supporting the use of automated acquisition systems, and other electronic systems
Advanced Microsoft Excel/pricing skills
Customer service‑oriented, responsive, and accessible
Strong organization and multitasking skills
Excellent professional writing skills
EDUCATION
FAC‑C (Professional) or DAWIA (Professional) certification (both formerly “Level III”) required
LOCATION
Washington, DC 20590
TELEWORK
Telework available
CLEARANCE
U.S. citizenship is required as it supports the U.S. federal government
CLIENT
U.S. Department of Transportation (DOT)
TRAVEL
Minimal travel may be required
WORK HOURS
Flexible days & hours
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Exempt
RELOCATION
Not eligible for relocation benefits
EEO Statement KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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This is a part‑time opportunity ideal for retired federal Contracting Officers and other experienced federal acquisition professionals.
RESPONSIBILITIES Acquisition Planning & Pre‑Award
Provide senior-level acquisition support for MARAD contracts supporting Ready Reserve Force (RRF) vessels, training ships, and other fleet needs throughout the contract lifecycle
Conduct market research and recommend acquisition strategies, contract types, competition approaches, and schedules
Develop core acquisition documents such as Statements of Work (SOWs), Performance‑based Work Statements (PWSs), Quality Assurance Surveillance Plans (QASPs), and related pre‑award documentation
Pricing & Cost Analysis
Provide expert support during proposal evaluations, including price, cost, and technical analysis
Document evaluation results clearly for the source selection record
Perform advanced pricing and data analysis using Microsoft Excel pivot tables, lookup functions, conditional formatting, and nested formulas to support ship management services contracts
Build Excel tools and calculators that help Administrative Contracting Officers (ACOs) and Contracting Officers’ Representatives (CORs) review invoices and approve fixed‑price and cost‑reimbursable charges
Develop Independent Government Cost Estimates (IGCEs) using historical purchases, current market data, and comparable acquisitions at other agencies
Solicitation & Source Selection
Prepare Requests for Quotations (RFQs), Requests for Proposals (RFPs), and combined synopsis and solicitations with appropriate terms and conditions
Recommend special clauses, confirm funding, and coordinate legal review before solicitation release
Support informal and formal source selections by preparing Source Selection Plans, evaluation tools, and draft Source Selection Decision Memoranda (SSDMs), and by assembling complete source selection records
Coordinate with evaluators and the Contracting Officer (CO) to set pre‑negotiation objectives and support discussions and communications with offerors
Award, Administration & Closeout
Draft award packages for task orders, delivery orders, and stand‑alone contracts, and prepare COR designation letters and related documents
Enter award data into the Federal Procurement Data System – Next Generation (FPDS‑NG) and the Voice of Acquisition (VOA) system, and distribute executed contracts to stakeholders
Prepare documentation to exercise options and process post‑award contract modifications
Help resolve contractor performance issues, investigate contract discrepancies, and support contract administration and closeout
Systems, Data & Training
Use the ESC‑PRISM contract writing system, FPDS‑NG, and SharePoint to manage acquisition data and e‑contract records
Train contracting, program, and financial staff to process contracting documents and requisitions in ESC‑PRISM
Instruct staff on generating acquisition data reports from ESC‑PRISM and FPDS‑NG
Coach staff on storing, viewing, and retrieving records in SharePoint
Prepare acquisition documents, pricing tools, reports, and briefings using Microsoft Word, Excel, and PowerPoint
Policy & Stakeholder Support
Contribute to MARAD acquisition policies, procedures, and internal templates
Monitor changes to the Federal Acquisition Regulation (FAR), Transportation Acquisition Regulation (TAR), Transportation Acquisition Manual (TAM), and related guidance, and help implement updates
Participate in acquisition team meetings and provide senior‑level acquisition advice to MARAD stakeholders
REQUIRED EXPERIENCE
At least five (5) years of operational experience in Federal Contracting
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
Expert knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies, and procedures sufficient to plan, lead, review, or audit the most complex procurement functions.
Mastery of Federal and Departmental procurement regulations (e.g. FAR & TAR)
Knowledge of the regulations and techniques of source selection sufficient to conduct a selection
Skill in promoting e‑commerce, and supporting the use of automated acquisition systems, and other electronic systems
Advanced Microsoft Excel/pricing skills
Customer service‑oriented, responsive, and accessible
Strong organization and multitasking skills
Excellent professional writing skills
EDUCATION
FAC‑C (Professional) or DAWIA (Professional) certification (both formerly “Level III”) required
LOCATION
Washington, DC 20590
TELEWORK
Telework available
CLEARANCE
U.S. citizenship is required as it supports the U.S. federal government
CLIENT
U.S. Department of Transportation (DOT)
TRAVEL
Minimal travel may be required
WORK HOURS
Flexible days & hours
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Exempt
RELOCATION
Not eligible for relocation benefits
EEO Statement KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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