Hernando County, FL
Administrative Assistant II (DPW)
Hernando County, FL, Brooksville, Florida, United States, 34604
Salary :
$33,529.60 - $43,596.80 Annually Location :
Brooksville, FL Job Type:
Full-Time Job Number:
14281 Department:
Department of Public Works Division:
Road Maintenance Division Opening Date:
06/11/2025 Closing Date:
7/31/2025 11:59 PM Eastern FLSA:
Non-Exempt Bargaining Unit:
N/A
Description
Advanced clerical, secretarial, and staff assistant work which includes the operation of computer based data entry and word processing software. Examples of Duties
The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.Performs duties of a staff assistant nature and participates directly in the work for the individual(s) supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Functions as office receptionist and occasionally assumes Department receptionist duties as needed.
Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees. Takes notes and minutes of conferences, meetings and functions, to include Port Authority meetings as required. Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports and related technical information in the prescribed manner. Assembles information for others use. Opens, prioritizes and processes mail. Uses computer-based word processing, spreadsheet and database software to prepare letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Types information or enters data into computer and tablets as required. Retrieves data and composes reports. Performs research and retrieval of records, both digital and written. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies. Maintains and uses Notary Public License in support of the Department. Primary support for the Customer Service position in charge of taking service requests via: phone, email, walk-ins and internal requests. Data entry of all requests into an Asset Management System. Primary support of entering, emailing and filing the R.O.W. and Subdivision permits and assisting DPW staff as needed. Other duties as assigned. Regular attendance.
Emergency Response County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Typical Qualifications
Education Graduation from an accredited high school, or possession of an acceptable equivalency diploma.
Experience Three (3) years' experience involving secretarial / clerical duties including the operation of a personal computer and tablet, data entry and report development.
A combination of education, training and experience may be substituted at the County's discretion.
Skills Computer skills, basic filing knowledge and the ability to work well with others.
Licenses, Certifications or Registrations Must possess and maintain a valid Florida Driver's License and be insurable by current insurance carrier. Must be a licensed Notary Public within 120 days of employment.
Required Competencies
Knowledge of business, English, spelling, and punctuation to prepare documents and compose letters, etc. Knowledge of office practices and procedures. Knowledge of general mathematics. Knowledge of the department's policies, procedures and practices. Ability to establish and maintain effective working relationships with employees and the public. Ability to access input and retrieves information from a computer software and e-mails. Ability to communicate using speaking, hearing and visual skills. Skill in the operation of computers, tablets, and digital phones.
Supplemental Information
Grade: 2
Veterans Preference Position, must be minimally qualified
Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law. Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation. Join our team!
Our benefits are designed to enhance your work and life balance, as well as the community we serve.
Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.
To learn more details, visit our benefits page: 01
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree
02
How do you envision an administrative assistant could contribute to an organization? 03
In which type of office environment do you excel most? 04
What special skills do you possess that will help you do well at our company? 05
What type of supervisor helps bring out your best performance? Required Question
$33,529.60 - $43,596.80 Annually Location :
Brooksville, FL Job Type:
Full-Time Job Number:
14281 Department:
Department of Public Works Division:
Road Maintenance Division Opening Date:
06/11/2025 Closing Date:
7/31/2025 11:59 PM Eastern FLSA:
Non-Exempt Bargaining Unit:
N/A
Description
Advanced clerical, secretarial, and staff assistant work which includes the operation of computer based data entry and word processing software. Examples of Duties
The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.Performs duties of a staff assistant nature and participates directly in the work for the individual(s) supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Functions as office receptionist and occasionally assumes Department receptionist duties as needed.
Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees. Takes notes and minutes of conferences, meetings and functions, to include Port Authority meetings as required. Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports and related technical information in the prescribed manner. Assembles information for others use. Opens, prioritizes and processes mail. Uses computer-based word processing, spreadsheet and database software to prepare letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Types information or enters data into computer and tablets as required. Retrieves data and composes reports. Performs research and retrieval of records, both digital and written. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies. Maintains and uses Notary Public License in support of the Department. Primary support for the Customer Service position in charge of taking service requests via: phone, email, walk-ins and internal requests. Data entry of all requests into an Asset Management System. Primary support of entering, emailing and filing the R.O.W. and Subdivision permits and assisting DPW staff as needed. Other duties as assigned. Regular attendance.
Emergency Response County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Typical Qualifications
Education Graduation from an accredited high school, or possession of an acceptable equivalency diploma.
Experience Three (3) years' experience involving secretarial / clerical duties including the operation of a personal computer and tablet, data entry and report development.
A combination of education, training and experience may be substituted at the County's discretion.
Skills Computer skills, basic filing knowledge and the ability to work well with others.
Licenses, Certifications or Registrations Must possess and maintain a valid Florida Driver's License and be insurable by current insurance carrier. Must be a licensed Notary Public within 120 days of employment.
Required Competencies
Knowledge of business, English, spelling, and punctuation to prepare documents and compose letters, etc. Knowledge of office practices and procedures. Knowledge of general mathematics. Knowledge of the department's policies, procedures and practices. Ability to establish and maintain effective working relationships with employees and the public. Ability to access input and retrieves information from a computer software and e-mails. Ability to communicate using speaking, hearing and visual skills. Skill in the operation of computers, tablets, and digital phones.
Supplemental Information
Grade: 2
Veterans Preference Position, must be minimally qualified
Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law. Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation. Join our team!
Our benefits are designed to enhance your work and life balance, as well as the community we serve.
Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.
To learn more details, visit our benefits page: 01
Which statement below best describes the highest level of education you have completed?
High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree Professional degree Doctorate degree
02
How do you envision an administrative assistant could contribute to an organization? 03
In which type of office environment do you excel most? 04
What special skills do you possess that will help you do well at our company? 05
What type of supervisor helps bring out your best performance? Required Question