QXO, Inc
We are seeking a highly organized and proactive Executive Assistant to support daily operations at our Greenwich office and provide strategic administrative support to our C-Suite executives. You will oversee and coordinate executive priorities and help drive operational efficiency. This is a critical, hands-on position ideal for a resourceful, detail-oriented professional who thrives in a fast-paced, high-growth environment.
Key Responsibilities
Executive Support
Provide high-level administrative support to C-Suite executives.
Manage complex calendars, schedule meetings, coordinate travel, and process expense reports.
Prepare, edit, and manage correspondence, presentations, and reports.
Serve as the primary liaison between executives, internal teams, and external partners.
Handle confidential information with discretion and professionalism.
Coordinate meeting logistics, including preparation of materials and technology setup.
Think proactively with getting the executives prepared for their day and being two steps ahead of them
ie : gathering all meeting materials, presentations and calendars. Office Management Organize company events, meetings, and team-building activities. Maintain and update office policies, procedures, and records. Manage incoming and outgoing mail, shipments, and deliveries. Ensure a professional, welcoming environment for visitors and employees. Support onboarding for new hires, including equipment setup and office orientation. Qualifications Bachelor’s degree or equivalent professional experience. 5+ years of experience in office management, executive support, or related administrative roles. Ability to work full-time, on-site in Greenwich, Monday through Friday. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Ability to work independently with minimal supervision. High level of professionalism, discretion, and confidentiality. Strong problem-solving skills and a proactive, solutions-oriented approach. Preferred Qualifications Experience supporting C-level executives. Familiarity with project management tools. Experience in Technology, Construction, or Real Estate industries a plus. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative Industries Wholesale Building Materials Referrals increase your chances of interviewing at QXO by 2x Get notified about new Executive Assistant jobs in
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ie : gathering all meeting materials, presentations and calendars. Office Management Organize company events, meetings, and team-building activities. Maintain and update office policies, procedures, and records. Manage incoming and outgoing mail, shipments, and deliveries. Ensure a professional, welcoming environment for visitors and employees. Support onboarding for new hires, including equipment setup and office orientation. Qualifications Bachelor’s degree or equivalent professional experience. 5+ years of experience in office management, executive support, or related administrative roles. Ability to work full-time, on-site in Greenwich, Monday through Friday. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Ability to work independently with minimal supervision. High level of professionalism, discretion, and confidentiality. Strong problem-solving skills and a proactive, solutions-oriented approach. Preferred Qualifications Experience supporting C-level executives. Familiarity with project management tools. Experience in Technology, Construction, or Real Estate industries a plus. Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative Industries Wholesale Building Materials Referrals increase your chances of interviewing at QXO by 2x Get notified about new Executive Assistant jobs in
Greenwich, CT . Stamford, CT $85,000.00-$105,000.00 2 weeks ago Executive Assistant-Full Time-Days-Mount Sinai Queens
New York, NY $64,526.72-$79,000.00 5 days ago New York, NY $64,526.72-$105,000.00 1 week ago Bergen County, NJ $75,000.00-$85,000.00 6 days ago Woodbury, NY $60,000.00-$65,000.00 1 week ago Office Manager (Port Chester Corps/Community Center)
White Plains, NY $80,000.00-$95,000.00 3 weeks ago Office Manager (Port Chester Corps/Community Center)
Hackensack, NJ $49,920.00-$87,464.00 1 week ago Teaneck, NJ $49,920.00-$87,464.00 1 week ago Front Office Manager - Waldorf Astoria New York
New York, NY $70,000.00-$85,000.00 1 week ago Woodbury, NY $100,000.00-$125,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr